Tran Thanh Tam, a senior warehouse executive, proposes several improvements to warehouse operations and procedures. This includes revising existing procedures to improve safety and efficiency, composing new work instructions, improving team performance, and conducting maintenance activities. Budget is requested to build an oil filling station, repair conveyor belts, modify jetties and stacking areas, install new conveyor belts, and acquire inventory management software. The proposals aim to enhance safety, compliance, productivity and inventory tracking.

1. PROPOSAL FOR IMPROVEMENT
AT WAREHOUSE
TRAN THANH TAM
SENIOR WAREHOUSE EXECUTIVE
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2. NON-BUDGET ACTIVITIES
• Review and Revise Procedures:
 Add flow chart for easy to understand.
 Add safety requirements into the procedures to improve
safety awareness.
 Improve warehouse operation management.
 Improve stock variance ratio.
 Check-weigher control instruction.
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3. Review & Revise Procedures
(Unloading RRB)
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4. Review& Revise Procedures
(Unloading PRB)
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5. Review & Revise Procedures
(General Procedure)
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6. NON-BUDGET ACTIVITIES
(cont.)
• Study to compose new work instructions:
 Belt conveyor Operation Guideline.
 Forklift Operation Guideline.
 Equipment Regularly Maintenance Guideline.
 Shift hand-over Instruction.
 Contractor Operation Management Guideline.
 Inventory Stock Count Work Instruction.
 Warehouse Operation Induction (for new staff).
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7. Equipment Regularly Maint. Guideline
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8. Forklift truck daily check list
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9. Conveyor Belt Safety Operation Guideline
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10. Other Activities
• Improve Team & Individual performance
effectiveness:
 Work with HR to make a clear Operation KPI for
Warehouse. Spread it to staff level.
 Re-assignment job allocation.
 Improve shift hand-over activity.
 Improve daily job arrangement activity.
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11. Other Activities
• Organize a meeting among departments (Logistic,
Warehouse, QC, Maintenance) on how to improve
communication flow among dept.
• Study how to utilize Jetties during high season.
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12. BUDGET NEEDED ACTIVITIES
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13. Propose to build Oil Filling Station
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There is no oil filling station now
Propose to do this in Q2.2012

14. Propose to repair all conveyor belts
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Mobile Conveyor Belt: In other to improve HP Operation Efficiency, improve
safety operation of belt conveyor, we need to improve technical condition of
all above critical equipment. In considering to balance between repairing
need and budget spending. The repair plan is proposed as follow:
No. Equipment Description Q4/2011 Q1/2011 Remark
1 Mobilized Conveyor Belt Repair 20 14
2 Suspending Conveyor Belt Repair 5

15. Propose to repair all conveyor belts
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Way of execution:
Propose to call for external contractor to do the repair job for all mobilized
conveyor belts. Warehouse will take accountability to execute this task. This
should be done in Q4.2011 & Q1.2012.
Suspending frame Deformed Wheels to be broken

16. Mobilized conveyor belt
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Sharp edge to make bag torn

17. Mobilized conveyor belt
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Wheels are small: easy to be damaged, difficult to move

18. Mobilized conveyor belt
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Loss of drive chain covers

19. Mobilized conveyor belt
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Non-appropriated height for arranging in line

20. Overhead/Stacking conveyor Belts
No. Equipment Description Q4/2011 Q1/2011 Remark
1 Jetty Check and modify Jetty 1 Jetty 2,3 & 4
2 Stacking Check and repair The left side The right side
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According to the current technical status. We need to do the survey and
make some repairing and modification. The proposed schedule as below
Way of execution: Maintenance Dept. to go with Warehouse Dept. doing
the survey. Make some modification.

21. Overhead/Stacking conveyor Belts
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22. Overhead/Stacking conveyor Belts
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Need to repair and doing modification

23. Overhead/Stacking conveyor Belts
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Material spill out

24. The floor of Big Warehouse
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The floor has sunk down. It makes difficulty to Warehouse daily operation.
Propose to make access path between section & at the main doors.
Propose to start this task in Q2.2011

25. Belt line from Bulk Warehouse to silos
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Propose to modify: Remove all cover. Install hand rail along side of the belt line
Purposes: Increase ventilation. Reduce temperature and humidity. Prevent the
accumulation of gas and the risk of weevil arising.
Need a belt line links from Jetty 1 to Bulk WH. Do we have a project for it ?.
Propose to do it in Q3.2012

26. New conveyor belt requirement
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New Jetty(5): Propose to install fixed conveyor line for this jetty.
Need: 10 more mobilized conveyor belts (08 meters/each) to meet
requirement at high season. These new one should have at Warehouse in
Q1.2012.

27. New Software for Inventory
Management !
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From Excel
To a professional soft ware for Inventory
Management !  Can we have it in Q4.2012 ?

28. Other activities
• Propose to buy 05 walkie-talkie for WH Team.
• Organize External Safety Training for WH Core
Team (From WH Assistant and up).
• Organize Internal Safety Training for Core
Team of Contractor (Team Leader/Supervisor)
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29. Thank you !
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