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This document discusses the key responsibilities and processes followed in developing job descriptions for various positions at an organization called MIL. The student intern was tasked with getting job descriptions for all unique positions according to the approved organizational structure. They prepared an excel sheet listing the unique positions in each department and total job descriptions covered. The process involved explaining the organization chart, finding unique positions, preparing the excel sheet, setting up appointments with job holders, getting forms filled, getting approvals and more. The document also discusses the uses of job descriptions and the induction process for new employees at the organization.
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- 2. Summer Training •PROJECT GUIDE-Vibhavari Khavle •AREA OF SPECIALIZATION – HR •ORGANIZATION- MIL - Artika Sinha
- 3. Key Responsibilities • Getthe Job Description of all the unique positions of all the Departments as per approved organizational structure
- 4. Job Description • Job descriptionsare lists of the general tasks, or functions, and responsibilities of a position
- 5. A job Descriptionclearly defines what the job is all about and what can be expected of the job.
- 6. Uses of JobDescription • Organization Audit • Training and Development Programme • Performance Appraisal • Promotion and Transfer • Preventing Dissatisfaction and settling • complaints Discipline
- 7. Contd.. • Restriction ofEmployment Activity for • • • • Health Reasons and early Retirement Wage and Salary Administration Induction Industrial Relations Return-to-work programs
- 8. Process Followed : •Explained the organization chart as per • • organization structure. Find out the Unique positions in each Department. Prepared the excel sheet comprising several information
- 9. Unique Positions Finance Department 1 4 DHLevel M Level O Level 6
- 10. Sales & Marketing 1 6 4 8 EXLevel DH Level M Level O Level
- 11. Unique Positions PPC &Logistics 1 3 EX Level M Level O Level 6
- 12. HR Department 1 DH Level 1 4 MLevel O Level
- 13. Unique Positons Product Development 22 EX Level 18 14 DH Level M Level O Level
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- 15. Contd • • • • Took the appointmentwith the Job Holder. Explain them Get the form filled Get it approved by the supervisor.
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- 17. PROCESS I was explainedthe Organization Chart as per approved Structure. Find out the unique positions in Each Department Prepared the Excel Sheet comprising several information
- 18. Contd Took the appointmentthe Job holder Convince Them Got the Form Filled Get it approved by the Supervisor
- 19. Total J D’SCovered • • • • • • • Unique Positions JD Covered FINANCE 11 11 PPC & LOGISTICS 10 09 PROD. DEVLP 36 33 SALES & MARKTNG 18 17 PURCHASE & VD 07 HR & ADMIN 06 02 • TOTAL 79
- 20. Induction • An inductionis the process you use to help introduce a new member of staff to your business.
- 21. Objective • The objectiveof induction is that the employer will • • • • • • • have to explain to the new employee, and the new employee will full understand the objectives of: the organization; the department; the organizational policies; and Their own key performance indicators. All aspects of the employment relationship; The organizational structure; All communication channels within the organization;
- 22. Process Followed • Theincumbent first reports to the HR • • • • department. Introduction with all the staff Joining formalities is carried out. He fills the form Joining Letter is offered Certificates and mark sheets are verified
- 23. Contd • He issuppose to undergo Presentation. • For sales and Service employees • Induction is bit elaborated. Apart from all this Special Lunch is arranged for him .
- 24. Conclusion • It hasbeen a great learning experience. For my project I had interacted with different departments, understood their working, their contribution and MIL as a whole
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