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Welcome
Project management in clinical trials
Banoth Vamshi
B pharmacy
CLS_053/032023
5/6/2023
www.clinosol.com | follow us on social media
@clinosolresearch
1
Index
 Project management plan
 Different activities and documents
 Creating a project management plan
 Protocol development
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Project management process
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Different activities/ documents
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• Regulatory Binder
• Protocol
• Investigator Brochure/Marketing
• Manual of Procedures
• Statistical Analysis Plan Statistical Analytic Protocol
• Data Safety and Monitoring Documents
• DSMB Report
Other…
• Meeting Templates
• Tracking / Monitoring Reports
• Data Quality Reports
• Additional Documentation
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Creating a Project Management Plan
• A Project Management Plan is a document that results in a
dynamic set of documents that clearly define the goals and
provide direction for the project. The following tasks are critical
to creating a project management plan:
1.Define the project goals/deliverables/milestones
2.Management using outline-based and/or graphical tools for
calendars and schedules
3.Management of internal and external communications
4.Management of project personnel and responsibilities
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Define project goals/ deliverables/
milestones
• The project goals, deliverables, and milestones are
described in the trial protocol. The protocol should be
the essential and controlling guide for the relevant
protocol management activities.
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Protocol development
Activity Code
Activity/
Deliverable
Duration (days)
Predecessor /
Prerequisite
A Draft Protocol 30
B
Circulate Protocol
Draft for Feedback
and Input
14 A
C Integrate changes 18 B
D
Circulate Draft
Protocol for final
Feedback and
Input
14 C
E Finalize Protocol 8 D
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Manual of Operational Procedures
 In short it is also known as MOP
 The MOP is intended to serve as a study “cookbook”. The MOP
facilitates adherence to study protocol, organizes the conduct of
the study, and ensures consistency in research efforts
throughout the study and across study sites. In theory, another
investigator should be able to replicate the RCT’s conduct
exactly as it was originally conducted by using the MOP.
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Clinical site management
Pre-trial Execution Closeout
Define sample size
(Krishnankutty_2012) and
recruitment strategies
Review/ monitor data collection
issues
Complete final source data
verification of Case Report Forms
(CRFs/ eCRFs), ensuring protocol
adherence, and managing the
collection of final safety data
Review site feasibility and
qualifications for the study
Define recruitment timeline
Establish Site contact/ develop
relationships with sites
Keep an updated list of staff
turnover for the sites
Create site training and provision
of study documents for the in-
service presentation (i.e.,
Introductory letters/ handouts/
brochures/ HIPAA waivers)
Re-in-service sites as often as
needed (to keep momentum of
the trial)
• (Text here)
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Recruit sites
Monitor site (remotely or on-site)
according to regulations
Ensure all documentation
(regulatory correspondence) is filed
appropriately and ready for the
clinical monitor or Clinical Research
Associate (CRA) to review during
the close-out visit
Follow-up site with phone calls to
administrators and track those
communications in a log
Hire/ Train/ Develop field staff
Set meeting schedule for the staff
Meet with staff weekly at first to
problem solve. Then change to bi-
weekly or monthly
Develop site monitoring/Quality
Assurance log
Update log
Define roles of study field staff
vs. sites responsibilities
Inform sites on performance and
contractual issues
Track problems/ issues and their
resolutions
Ensure return or destruction of all
study related materials (i.e., unused
lab kits and CRFs)
Common Pitfalls
• Lack of management follow-up and poor communications systems.
• Failure to submit amendments or keep up with study documentation updates.
• Not keeping up with staff certifications.
• Personnel turnover and a lack of redundancies buildup.
• Lack of compliance with regulations.
• Missing report deadlines due to a lack of organization in the calendar.
• Research site closures during the trial collection cycle.
• Unanticipated scope changes that affect the budget and schedule.
• Ineffective recruitment.
• Ineffective mechanism to maintain blinding.
• Ineffective use of technologies.
• Failure to update security systems.
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Thank You!
www.clinosol.com
(India | Canada)
9121151622/623/624
info@clinosol.com
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Project Management in Clinical Trails

  • 1. Welcome Project management in clinical trials Banoth Vamshi B pharmacy CLS_053/032023 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 1
  • 2. Index  Project management plan  Different activities and documents  Creating a project management plan  Protocol development 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 2
  • 3. Project management process 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 3
  • 4. Different activities/ documents 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 4 • Regulatory Binder • Protocol • Investigator Brochure/Marketing • Manual of Procedures • Statistical Analysis Plan Statistical Analytic Protocol • Data Safety and Monitoring Documents • DSMB Report
  • 5. Other… • Meeting Templates • Tracking / Monitoring Reports • Data Quality Reports • Additional Documentation 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 5
  • 6. Creating a Project Management Plan • A Project Management Plan is a document that results in a dynamic set of documents that clearly define the goals and provide direction for the project. The following tasks are critical to creating a project management plan: 1.Define the project goals/deliverables/milestones 2.Management using outline-based and/or graphical tools for calendars and schedules 3.Management of internal and external communications 4.Management of project personnel and responsibilities 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 6
  • 7. Define project goals/ deliverables/ milestones • The project goals, deliverables, and milestones are described in the trial protocol. The protocol should be the essential and controlling guide for the relevant protocol management activities. 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 7
  • 8. Protocol development Activity Code Activity/ Deliverable Duration (days) Predecessor / Prerequisite A Draft Protocol 30 B Circulate Protocol Draft for Feedback and Input 14 A C Integrate changes 18 B D Circulate Draft Protocol for final Feedback and Input 14 C E Finalize Protocol 8 D 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 8
  • 9. Manual of Operational Procedures  In short it is also known as MOP  The MOP is intended to serve as a study “cookbook”. The MOP facilitates adherence to study protocol, organizes the conduct of the study, and ensures consistency in research efforts throughout the study and across study sites. In theory, another investigator should be able to replicate the RCT’s conduct exactly as it was originally conducted by using the MOP. 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 9
  • 10. 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 10 Clinical site management Pre-trial Execution Closeout Define sample size (Krishnankutty_2012) and recruitment strategies Review/ monitor data collection issues Complete final source data verification of Case Report Forms (CRFs/ eCRFs), ensuring protocol adherence, and managing the collection of final safety data Review site feasibility and qualifications for the study Define recruitment timeline Establish Site contact/ develop relationships with sites Keep an updated list of staff turnover for the sites Create site training and provision of study documents for the in- service presentation (i.e., Introductory letters/ handouts/ brochures/ HIPAA waivers) Re-in-service sites as often as needed (to keep momentum of the trial)
  • 11. • (Text here) 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 11 Recruit sites Monitor site (remotely or on-site) according to regulations Ensure all documentation (regulatory correspondence) is filed appropriately and ready for the clinical monitor or Clinical Research Associate (CRA) to review during the close-out visit Follow-up site with phone calls to administrators and track those communications in a log Hire/ Train/ Develop field staff Set meeting schedule for the staff Meet with staff weekly at first to problem solve. Then change to bi- weekly or monthly Develop site monitoring/Quality Assurance log Update log Define roles of study field staff vs. sites responsibilities Inform sites on performance and contractual issues Track problems/ issues and their resolutions Ensure return or destruction of all study related materials (i.e., unused lab kits and CRFs)
  • 12. Common Pitfalls • Lack of management follow-up and poor communications systems. • Failure to submit amendments or keep up with study documentation updates. • Not keeping up with staff certifications. • Personnel turnover and a lack of redundancies buildup. • Lack of compliance with regulations. • Missing report deadlines due to a lack of organization in the calendar. • Research site closures during the trial collection cycle. • Unanticipated scope changes that affect the budget and schedule. • Ineffective recruitment. • Ineffective mechanism to maintain blinding. • Ineffective use of technologies. • Failure to update security systems. 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 12
  • 13. Thank You! www.clinosol.com (India | Canada) 9121151622/623/624 info@clinosol.com 5/6/2023 www.clinosol.com | follow us on social media @clinosolresearch 13