http://www.tacticalprojectmanagement.com presents:
Project Management Hacks
How to Reduce Administrative Glut and Get More Done!
In this presentation, you'll learn several project management hacks to improve productivity, methodology, meeting management, schedule management and make email and communication easier. After reviewing this presentation, you'll understand how to reduce administrative glut and get more done.
After all, we've got projects to deliver!
Microsoft planner 101 - ClearBox WebinarSam Marshall
An introduction to Microsoft Planner. Usage scenarios including publication planning, issue management, virtual workshops and report compilation. Integration with Flow / Power Automation
SharePoint - twelve critical success factors that aren't about technologyDigital Workplace Group
Presentation by Nancy Goebel, Managing Director Digital Workplace Group, for the SharePoint for Internal Communications Conference of the Advanced Learning Institute, May 2014.
Let's talk about Kanban - Microsoft Planner and TrelloRegroove
Delivered January 18, 2018 at the SOFMC in Victoria (Office 365 User Group - https://www.meetup.com/VicO365/events/246499197), this session had the following description:
Sean Wallbridge will provide a little history on KanBan, provide some insights into the current industry favourite "Trello" and provide an overview of Microsoft Planner in Office 365 - where it is now and where it appears to be going. Finally, Sean will provide some insights into using KanBan to manage your personal tasks as well.
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Enterprise mobile seems like a massive, unapproachable topic. This presentation offers digital workplace best practices for building a strategy for prioritizing and managing employee mobile apps. This includes a user-focused approach that can help you solve real business problems.
Overview of 'The Digital Renaissance of Work' book by Paul Miller and Elizabeth Marsh, with reflections from DWG Communications Manager, Ephraim Freed on what it means to be a 'Digital Renaissance of Work Communicator'
Una breve guía para la construcción de escalas para evaluar actitudes, principalmente. Las orientaciones pueden extenderse a otros tipos de cuestionarios. Todavía algunos puntos requieren mayor desarrollo y serán complementados con presentaciones adicionales. La guía concluye en la página 49 y le siguen anexos que amplían puntos específicos.
Microsoft planner 101 - ClearBox WebinarSam Marshall
An introduction to Microsoft Planner. Usage scenarios including publication planning, issue management, virtual workshops and report compilation. Integration with Flow / Power Automation
SharePoint - twelve critical success factors that aren't about technologyDigital Workplace Group
Presentation by Nancy Goebel, Managing Director Digital Workplace Group, for the SharePoint for Internal Communications Conference of the Advanced Learning Institute, May 2014.
Let's talk about Kanban - Microsoft Planner and TrelloRegroove
Delivered January 18, 2018 at the SOFMC in Victoria (Office 365 User Group - https://www.meetup.com/VicO365/events/246499197), this session had the following description:
Sean Wallbridge will provide a little history on KanBan, provide some insights into the current industry favourite "Trello" and provide an overview of Microsoft Planner in Office 365 - where it is now and where it appears to be going. Finally, Sean will provide some insights into using KanBan to manage your personal tasks as well.
Eating the enterprise mobile elephant - Digital Workplace Group (DWG)Digital Workplace Group
Enterprise mobile seems like a massive, unapproachable topic. This presentation offers digital workplace best practices for building a strategy for prioritizing and managing employee mobile apps. This includes a user-focused approach that can help you solve real business problems.
Overview of 'The Digital Renaissance of Work' book by Paul Miller and Elizabeth Marsh, with reflections from DWG Communications Manager, Ephraim Freed on what it means to be a 'Digital Renaissance of Work Communicator'
Una breve guía para la construcción de escalas para evaluar actitudes, principalmente. Las orientaciones pueden extenderse a otros tipos de cuestionarios. Todavía algunos puntos requieren mayor desarrollo y serán complementados con presentaciones adicionales. La guía concluye en la página 49 y le siguen anexos que amplían puntos específicos.
Sucessful implementation of JIRA and Confluence - tips and best practiceschade_chr
How to make sure that your Social Enterprise platform becomes a success in the company. Focus in Atlassians JIRA/Confluence products. Implementation checklist at the end.
81 Tips From PM Experts: How to Be a Smarter, More Effective Project ManagerWorkfront
Unfortunately, there is no single attribute that makes someone a fantastic project manager. Instead, a talented PM will have many skill sets, including a collaborative approach, managing timelines and budgets, improving productivity, etc.
Following is a list of 81 insights from project managers currently working in the PPM industry to help you better understand the role of a PM and improve how you manage work in your own team…
This series of presentations was given on 15th May as part of the APM PMO SIG's 1 day conference entitled 'PMO in Practice'. This conference sought to demonstrate how PMO people have taken theory and implemented it in their organisations.
The APM PMO SIG designed this conference to cover the following topics:
Benefits management
Demonstrating the value of PMO
Project definition
Developing PMO maturity
During the day each speaker discussed their personal experience in implementing a specific function or service and give delegates practical tips and advice that they can take to their own PMO organisation.
Speakers on the day were:
Stuart Dixon, APM PMO SIG chair (at the time)
Emma Arnaz-Pemberton, EU PMO Manager Office Depot (now the PMO SIG's new chair)
Huw James, Head of Programme Management at Network Rail
Chris Mills, Managing Consultant for BMT Hi-Q Sigma Ltd
Project and Portfolio Management with Project OnlineGregory Zelfond
Webinar Video: https://youtu.be/9ECeNLmZN58
Detailed overview of Microsoft's PPM soluton - Project Online (Project Server). The following elements are discussed: Project Center, Project Types, Project Sites, Project Detail Pages, Resources, Timesheets, Tasks, Issues and Risks, Reports, Security, Mobile App, PWA Settings. Comparison to other SharePoint/Office 365 project Management options is also discussed (Office 365 Planner, Office 365 Groups, SharePoint Team Sites)
The State of the Project Management Office (PMO) 2014PM Solutions
PM Solutions Research first surveyed organizations about their Project/Program Management Office (PMO) practices in 2000. In our latest survey, we've taken another look at the PMO, which has become the central organizational structure for standardizing the practices of companies in the delivery of their projects. This research will help us understand PMO trends pointing to solutions that will lead organizations to success in these complex, fast-changing times.
Una propuesta que adopta el enfoque curricular de las competencias y su orientación de “competencia metodológica”, es decir, al servicio de los contenidos de las distintas áreas. Que procura ser suficientemente global – cinco grandes dimensiones - y suficientemente concreta – dividida en cinco capacidades cada una - para servir de punto de partida para prácticas y aplicaciones en las aulas, procurando evitar la prescripción o la alfabetización basada en habilidades.
SharePoint Tips and Tricks you cannot live withoutGregory Zelfond
Don’t you just love it when you learn new things that make your life in SharePoint easier? This slide deck covers cool SharePoint tips and tricks that will save you time and make you look like a star!
Please reference the video with step by step instructions here: https://youtu.be/INUFaJHoX0o
In their first jointly organised conference, the Portfolio Management (PfM) SIG and Benefits Management (BM) SIG hosted around 80 people at the ETC in Hatton Garden, London on 6th March for a packed agenda of speakers, workshops and other interactive sessions.
In their first jointly organised conference, the Portfolio Management (PfM) SIG and Benefits Management (BM) SIG hosted around 80 people at the ETC in Hatton Garden, London on 6th March for a packed agenda of speakers, workshops and other interactive sessions.
Document Management in SharePoint without folders - Introduction to MetadataGregory Zelfond
Step-by-Step Guide to Document Management
in SharePoint. Part I – Introduction to Metadata
What’s wrong with Folders?
Intro to Metadata
Step-by-Step on how to setup SharePoint Metadata
Customer Development - Lean Startup Challenge Boston 2013GYK Antler
This presentation was given to the participants in Boston's 2013 Lean Startup Challenge on day 1 of bootcamp by Brian Gladstein of Explorics. Our teams had filled out their Lean Canvas, so this session and workshop was designed to help them put together a plan for generating hypotheses and conducting interviews to validate the elements of their canvas. Topics covered:
- Finding the gaps in your lean canvas
- Introducing the concept of customer development as a way to fill those gaps
- What is problem-solution fit
- What is product-market fit
- Creating hypotheses for customer discovery
- Segmenting your target customers
- Prepping for customer interviews
A set of slides for basic email training in a business environment. Covers basics of style, etiquette and security. A generic presentation with no reference to any specific company or email software.
Improve Project Delivery With Free Collaboration ToolsAndrew Makar
Dr. Andrew Makar\'s 2012 Great Lakes PMI Symposium Presentation on Free Project Collaboration Tools That Rock - featuring Asana, Trello, Mindjet Action and Mindjet Vision
Visual Paradigm enables your team to manage enterprise transformation complexity for coping with the rapidly-changing markets, technologies, and regulatory requirements. It is an ideal one-stop-shop solution for enterprise architecture planning and business transformation, project management and agile software development, so that your company can stay in control and foster growth.
This presentation:
1. Introduces the concept and need of software project management.
2. Discusses the crucial role of project manager in the success and failure of a project.
3. Lays down the foundation for further training in project management area.
Online resources and apps to enhance engagement in accounting1murcha
This was my presentation at the 2018 Comview Conference in Victoria Australia. It shares some of the online resources, tools and apps that can be used to engage students in accounting. Some of the resources are directly targeted at the new Study Design for VCE Accounting which will be implemented in 2019.
Data architecture is foundational to an information-based operational environment. It is your data architecture that organizes your data assets so they can be leveraged in your business strategy to create real business value. Even though this is important, not all data architectures are used effectively. This webinar describes the use of data architecture as a basic analysis method. Various uses of data architecture to inform, clarify, understand, and resolve aspects of a variety of business problems will be demonstrated. As opposed to showing how to architect data, your presenter Dr. Peter Aiken will show how to use data architecting to solve business problems. The goal is for you to be able to envision a number of uses for data architectures that will raise the perceived utility of this analysis method in the eyes of the business.
Find more Data-Ed webinars here: www.datablueprint.com
Data-Ed Online: Data Architecture RequirementsDATAVERSITY
Data architecture is foundational to an information-based operational environment. It is your data architecture that organizes your data assets so they can be leveraged in your business strategy to create real business value. Even though this is important, not all data architectures are used effectively. This webinar describes the use of data architecture as a basic analysis method. Various uses of data architecture to inform, clarify, understand, and resolve aspects of a variety of business problems will be demonstrated. As opposed to showing how to architect data, your presenter Dr. Peter Aiken will show how to use data architecting to solve business problems. The goal is for you to be able to envision a number of uses for data architectures that will raise the perceived utility of this analysis method in the eyes of the business.
Takeaways:
Understanding how to contribute to organizational challenges beyond traditional data architecting
How to utilize data architectures in support of business strategy
Understanding foundational data architecture concepts based on the DAMA DMBOK
Data architecture guiding principles & best practices
Scrum is a different way to do work. The Scrum Master is not a project manager - yet so many organizations try to force this square peg into a round hole. Check out this presentation to learn how Scrum Mastery is all about teaching, facilitating and guiding others and not about being their adult daycare provider.
The Agile Manifesto and the Agile Principles should provide guidance for projects. This talk is about my personal reflection of my last multi-team project with regards to this guidance.
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Holger Mueller of Constellation Research shares his key takeaways from SAP's Sapphire confernece, held in Orlando, June 3rd till 5th 2024, in the Orange Convention Center.
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Vat Registration is a legal obligation for businesses meeting the threshold requirement, helping companies avoid fines and ramifications. Contact now!
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Understanding User Needs and Satisfying ThemAggregage
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In this webinar, we won't focus on the research methods for discovering user-needs. We will focus on synthesis of the needs we discover, communication and alignment tools, and how we operationalize addressing those needs.
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• Introduce a taxonomy for user goals with real world examples
• Present the Onion Diagram, a tool for contextualizing task-level goals
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Sustainability has become an increasingly critical topic as the world recognizes the need to protect our planet and its resources for future generations. Sustainability means meeting our current needs without compromising the ability of future generations to meet theirs. It involves long-term planning and consideration of the consequences of our actions. The goal is to create strategies that ensure the long-term viability of People, Planet, and Profit.
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3. Identify and define best practices and critical success factors essential for achieving sustainability goals within organizations.
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2. Principles and Practices of Sustainability
3. Measures and Reporting in Sustainability
4. Sustainability Implementation & Best Practices
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Project Management Hacks
1. Project Management Hacks
How to Reduce Administrative Glut and Get More
Done!
4/25/2013 http://www.tacticalprojectmanagement.com 1
Dr. Andrew Makar
andy@tacticalprojectmanagement.com
Twitter: @andymakar
Feel free to tweet using hashtag #pmhacks
2. Start with the Outcome in Mind
• Share project management “hacks” to improve PM
productivity
• Provide you with resources to put these hacks into
practice
• Links
• Articles
• Tools
• Share your own PM hacks
4/25/2013 http://www.tacticalprojectmanagement.com 2
3. The Productivity Challenge
• Do more with less
• Reducing resources yet more work is expected
• “No” is not an acceptable answer
Response
• Superhero mentality
• Working long hours is not a badge of courage
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4. How do you deliver more with less?
• Consultants will sell “Accelerators” or “Enablers”
• We need short cuts
• What hacks allows us to be more productive in 8
hour day?
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5. Gathering the hacks
• Based on professional experience
• Identified several project management hacks
• Surveyed the PM community
• Promoted via LinkedIn
• Tactical PM Blog
• Facebook Discussion Group
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6. One Simple Question
• What is your favorite tip, tool or technique to
reduce a project’s administrative burden?
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7. Response Rate
• 11 pages of qualitative responses
• 86 responses
• How do you summarize all this information in a
presentation?
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9. Qualitative Observations
• Common themes for
• Methodology
• Standards
• Templates
• Checklists
• Centralized Tools
• Do these increase or decrease administrative
burden?
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10. The survey doesn’t end here
• Write down your favorite PM Time-saving tip, tool
or technique that improves PM efficiency
• Gather at the end of the talk
• Publish results to the blog
• Augment this presentation with the results
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11. The PM Hacks
• Methodology Hacks
• Meeting Hacks
• Schedule and Task List Hacks
• Email and Communication Hacks
• Tool Hacks
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13. PMO pre-populates the templates
• Does the PM methodology have too many
templates?
• What If…
• Enterprise PMO publishes the template standard
• Department PMO pre-populates the standard with
department boilerplate information
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#1
14. PMO & the PM Plan
• Requires minimal customization by the project
manager.
• Consistent process & tools
• document risks
• issues
• change requests
• quality management
• configuration management.
• Same Org = Same Tools
• PM can then tweak a PM plan that is already
customized for the immediate organization
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#1
15. How am I going to get the PMO to
do that?
• Talk to them!
• Effective PMOs want to help their PMs deliver
better
• Too Many Templates
http://www.projectmanagement.com/articles/241688/Too-Many-Templates
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#1
16. PowerPoint the PM Plan
• Skip the massive treatise that no one will read
• Implement a format you can use
• Include slides for each component of PM plan
• Use in your Project Kick off meeting and new team
member training
• Rinse and Repeat for future projects
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#2
17. PowerPoint the PM Plan
Project Management Plan Slide Deck
Goals and Objectives Change (Scope) Management
Project Scope Cost Management
Org Chart and Stakeholders Quality Management
Communications Management Document (Configuration) Management
Schedule (Time) Management Resource Management *
Issue and Risk Management Vendor Management *
4/25/2013 http://www.tacticalprojectmanagement.com 17
* Include and share with appropriate audience as necessary
#2
18. Survey Feedback
• Team members were not aware of all the processes
needed to run the project
• The PowerPoint format quickly sets expectations in
a consumable format
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#2
19. Draw the Communication Plan
• Use mind mapping software for PM deliverables
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#3
20. Draw the Communication Plan
• Identify
Communication
Frequency
• Assign to mind map
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#3
22. Replace templates with mind maps
• Communicate in pictures rather than words
• Easier to communicate visually
• Faster to document
• Better organization of thoughts
• Improved collaboration
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#4
23. Survey Feedback
“I’ve used mind mapping tools and have created tons
of templates that REDUCE the time it takes to work
with most common project documentation”
- David Esko, Symytry, http://www.erp-blue-diamond.com
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#4
29. Lessons Learned Mind Map
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#4
30. One Page Status Reports
• Create One-Page Status Reports per workstream
• PowerPoint
• Excel
• Mind Map
• Forces brevity (Good)
• Or a smaller font size (Bad)
• Roll up status reports for large project, programs or
portfolios
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#5
31. One Page Status Reports
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#5
32. Even better…
• Use a centralized project management system to
generate status automatically
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#5
34. Daily Standup
• Isn’t just for Agile projects
• 15 minutes every day is a good checkpoint
• Enforce the time limit
• Focus on the important items
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#6
35. Survey Feedback
• 10 Minute Stand Up meeting in the morning
• 5 Minute Wrap up end of the day
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#6
36. 15 Minutes with Stakeholders
• Busy staff are open to a 5 to 15 minute checkpoint
• No one wants a 60 minute meeting
• Be prepared with your list of important questions
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#7
37. Meeting Bombs = Major Time Waster
• Use an agenda with time limits and item owner
• Set expectation item owner brings answers to the
meeting
• Provide enough notice to get the answers
• Avoid the Meeting Bomb
• No one is surprised
• Everyone has a chance to bring answers to the meeting
• Avoids scheduling another meeting to get answers
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#8
38. What if there was a tool…
• Set an agenda
• Assigned item owners
• Allowed owners to collaborate on agenda BEFORE
the meeting
• Automated follow-up actions after the meeting
• Generates agenda items based on the past meeting
• And it was FREE!
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#9
40. Mind Map Your Meeting Minutes
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#10
41. Mind Map Your Meeting Minutes
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#10
42. Action Items and Notes in the Map
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#10
43. Related PM Articles on Mind Mapping
• A Better Project Map
www.projectsatwork.com/article.cfm?ID=229167
• Mind Mapping a Better WBS
http://www.projectsatwork.com/content/articles/251386.cfm
• Mind Mapping a Better View
http://www.projectsatwork.com/content/articles/251522.cfm
• Mind Mapping Your Project Schedule
http://www.projectmanagement.com/articles/249260/Mind-Mapping-Your-
Microsoft-Project-Schedule
• Don’t Fear the WBS
http://www.projectmanagement.com/articles/252435/Don-t-Fear-the-WBS
• Project Schedule Control with MindManager
http://www.projectmanagement.com/articles/250052/Project-Schedule-Control-with-
Mindjet-MindManager
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#10
44. 3 Minutes to Effective Issue Management
• How much time can you spend reviewing 12 issues
on a project log?
• 20 minutes…not 90!
• Anyone have a project status meeting run over?
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#11
45. 3 Minutes to Effective Issue Management
1. Sort issue list by priority and next review date
2. 3 minute time limit per issue
3. Quickly and succinctly describe
• Issue status
• Actions in-progress
• Required help
4. Exceed time limit – talk after meeting
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#11
47. Schedule and Task Hacks
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48. Top 3 Things
• How can I move the project forward today?
• Neil Whitten – What are the Top 3 things to do?
• Focus on those items for the day
• Did I Move The Project Forward Today?
https://www.liquidplanner.com/blog/project-manager-challenge-recognizing-your-
contribution/
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#12
49. Convert Mind Map to a Schedule
• Brainstorm Scope in a mind map
• Organize into a WBS
• Assign high level durations
• Export to MS Project
• Refine schedule
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#13
52. Use pre-built and custom MS
Project filters
• Apply custom filters and graphical indicators to
project schedule
• Custom views and tables can short cut
administration
• Deadlines
• Quickly identify late tasks
• Traffic Light indicators
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#14
53. Survey Feedback
“My specific tool is to setup a Red, Yellow, Green
radio button to show individual task status at a
glance” – V. Srinivasan
Everyone can perceive status immediately
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#14
54. Deadlines in Microsoft Project
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Managing Deadlines in Microsoft Project
http://www.techrepublic.com/blog/tech-manager/managing-deadlines-in-
microsoft-project-2007/5141
#14
55. Late Task Indicator
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Add Late Task Indicator Tool
http://www.techrepublic.com/blog/tech-manager/add-the-late-indicator-tool-in-
microsoft-project-2007/3616
#14
56. Highlight Late Tasks by Resource
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Using VBA to Find Late Finish Dates
http://www.techrepublic.com/blog/project-management/use-vba-to-find-late-finish-dates-
in-microsoft-project-2010/4748
#14
57. Finding Late Tasks Filter
The Behind Schedule Filter
http://www.tacticalprojectmanagement.com/finding-late-tasks-microsoft-project-custom-
filters/
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#14
58. Apply Social Task Management
• Eliminate manual task tracking
• No more Command and Control
• Centralized Tools
• One Version of the Truth
• Work Management and Notification
• Derive Organization from Chaos
• Low Administration
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#15
60. Social Task Management
• Future is moving to true collaborative project
management systems
• Best-in-class will feature
• Ease of use
• Scheduling engine
• Collaborative work and communication features
• Organize information easily
• Desktop schedule management tools are dinosaurs
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#15
61. Survey Feedback
• Use a central project management system for
status and reporting
• Organizations need to invest in EPM tools to
eliminate the PM burden for schedule tracking
• Use Microsoft Project Enterprise for advanced
project tracking
• Let the tool generate the templates and reports
• Of course, the information still needs to be kept up
to date
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#15
62. Social Task Management Thought Leaders
Solution Provider Link
AtTask http://www.attask.com
LiquidPlanner http://www.liquidplanner.com
Mindjet http://www.mindjet.com
Trello http://www.trello.com
Asana http://www.asana.com
Microsoft Project Online with Project
Pro
http://office.microsoft.com/en-
us/project/
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#15
64. Survey Feedback
• Use a detailed Responsibility and Communication
Matrix
• If every task has clear agreement, the headaches
disappear
• Communicate with a Project Wall
• WBS and Schedule
• Resource Assignment
• Track progress on the wall daily
• Update computer schedule weekly based on wall
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#16
65. Happiness is an empty inbox
• Too much email creates too much stress
• Hoard emails like a cache of knowledge
• Search, sort and hunt and peck
• Ineffective and really can’t find anything quickly
• Email Processing Rule
• Delete, Do It, Delegate Defer
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#17
66. Happiness is an empty inbox
Switch to a simpler folder system
1. Create a Archive and Follow Up folder
2. Move attachments to Archive folder
3. Archive or delete everything else in your inbox
4. Clear the Follow Up folder each day
5. Delete the Archive each month
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#17
67. Happiness is an empty inbox
• PDF any important emails
• Sent items safety net
• You can always go back to the original sender
• 800 unread emails does not equate to bragging
rights
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#17
68. Email Ping Pong Rule
• Email should be used for facts, figures and meeting
notices
• Not discussions
• If there is more than 4 email exchanges
• Pick up the phone and call
• Original – Response - Clarify – Response - CALL
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#18
69. Are we too connected?
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70. Evolution of Distraction
We’ve implemented the perfect distraction system
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72. Turn Off Email and Instant Messaging
• Want to work effectively?
• Turn off the Big Distraction Machine
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#19
73. Turn Off Email and Instant Messaging
• Thinking time is not communication time
• How much more could you get done?
• Just avoid the inbox for an hour or two
(It will still be there waiting for you)
• Establish core hours so you can FOCUS!
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#19
74. Check Email 2 times per day
• Tim Ferris, author - Four Hour Work Week
• http://www.fourhourworkweek.com/blog/2007/03/22/how-to-check-e-
mail-twice-a-day-or-once-every-10-days/
• Check email at 11:00 a.m. and 4pm each day
• Inform colleagues
• Set out of office reminder to indicate you
respond to email 2 times per day
• If it is an emergency, call cell
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#19
76. Siri is your friend
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#20
77. Use Microsoft OneNote
• Use OneNote
as a one place
for all meeting
notes and
actions
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#21
78. Evernote Your Notes
• Checklists
• Tagging
• Task list in Evernote
• Private folders
• Some organizations block Evernote
via the firewall
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#22
79. Evernote in Action
• Snapshot business cards and throw
away the business card
• Forward emails to your Evernote
box
• Whiteboard Photo and tag it
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#22
80. Evernote and The Secret Weapon
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http://www.thesecretweapon.org/
#22
81. Evernote
• Dave Engberg, Chief Technology
Officer, Evernote
• Multi-tier security model with strong
auditing controls.
• SAS70 compliant with regular audits
• Use common sense
• Review your corporate security policy
• Send only what you feel comfortable
residing on another email server
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http://www.techrepublic.com/blog/tablets/take-more-than-notes-on-your-tablet-
with-evernote/
#22
82. Use the Pomodoro Technique
• Time management method
• Decide on the task to be done
• Set the pomodoro (timer) to 25
minutes
• Work on the task until the timer
rings; record with an x
• Take a short break (3-5 minutes)
• Every four "pomodori" take a longer
break (15–30 minutes)
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#23
83. The Way We’re Working Isn’t Working
• 90 minutes and always took a renewal
break in between sessions
• We need activity and rest to perform at
our best
• Intense periods of focus and activity
• Consistent periods of renewal if we are
to perform at our best
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#24