The document outlines a project charter for developing a web-based timesheet system aimed at automating employee time tracking and task management, enhancing accuracy and efficiency. Key phases of the project include design, login module development, timesheet and payroll module creation, user training, and system rollout by December 23, 2017, with a budget of $100,000. The project is constrained by factors such as employee availability and resistance, while specific exclusions clarify that it will not cover mobile application development or other payroll system automations.

1. (
Project Charter
)
V 2.0
Project Scope Statement
Project Name
Timesheet Data Systems
Project Number
001
Project Manager
Development Team
Prioritization
1
Owner(s)
Kenneth Smith
Statement of Work—Project Description and
Project Product
This project aims to develop a web-based timesheet system.

2. With this system, the employees will no longer have to
manually log in. This ensures the integrity, availability, and
accessibility of the data. In particular, the timesheet system will
accurately record the time when the employee arrives and leaves
the office. It also prevents problems with the log book being
misplaced, lost, or damaged, which can mean lost Information
and the timesheet system will enable any timesheet information
to be easily accessed.
The high level tasks involved in the project include the
gathering of requirements, the development of the application’s
design, the coding of the application, the testing of the
application, and the documentation of how to use the
application. Each task’s deliverable must be signed off by the
project’s manager and major stakeholders for them to be
considered complete or approved.
The project will be divided into the following phases; the
design phase, the completion of the login module; the
completion of the timesheet module, the completion of the
payroll module, the system’s pilot testing, the training of the
employees, and the timesheet system’s rollout in the entire
company.
· In the design phase, the requirements will be gathered by
obtaining information regarding the company’s processes with
regards to their timesheets. The employees and managers will be
asked, through survey questionnaires, one-on-one interviews or
focus groups, about things such as the procedures for logging
in, the procedures for filing a leave, and others. They will also
be asked about the problems they encounter with the current
manual processes and how their tasks can be made easier.
· In the Login Module phase, the project team will be focused
on completing the application features that will be responsible
for keeping track of the employees’ login and logout times. This
phase will involve the coding of the module, its testing, and its
documentation. The programmers or software developers will
run their codes on a test server so that the testers and technical
writers can access the application even while it’s still in

3. development.
· Now the developers can start coding the timesheet module.
This module will allow the employees to enter their tasks for
the day. This module will also track the employees’ leaves and
will have report generating capabilities. The software
developers will also fix any bugs found by the testers, and the
technical writers will send the module’s documentation for
review until it gets approved.
· The payroll module phase will not entail the development of
features that the employers can actually use for keeping track of
their timesheets. It will involve the development of back end
features that will allow the timesheet system to interact with the
company’s payroll system. It will allow the payroll system to
receive input from the timesheet system regarding things such
as the employees’ number of absences, leaves, and others.
· Before the system gets rolled out in the entire office, the
developers and testers will train the company’s employees and
managers on how to use the system. This will ensure that the
users will not have any difficulty in using the system after the
project team leaves and this will give the employees a chance to
ask questions regarding the system. Next the system will be
introduced to the entire company so that all of the company’s
employees and managers can start using it for tracking their
timesheet related data.
· Design Phase January 22, 2017
· Completion of the Login Module March 15, 2017
· Completion of the Timesheet Module May 5, 2017
· Completion of the Payroll Module August 5, 2017
· Pilot Testing Sept/Oct, 2017
· User Training November 1, 2017
· System rollout December 23, 2017

4. Project DeliverablesThe timesheet system will automate the
tracking of the employees’ login and logout times. This way,
their attendance can be more easily and more accurately
monitored and tracked. In addition, it will also provide the
employees with a system for entering information about the
tasks they complete every day. The managers can then generate
reports of these timesheets, so that they can be used in the
valuation of the employees’ job performance. As well, it will
provide information to the company’s payroll system, so that
the salary computations can be facilitated through the input on
the employees’ absences, tardiness, and leaves.
The project can be successful when the following products and
services are delivered on time.1. Business Requirements
Document (BRD)
2. Design Requirements Document (DRD) for the login module
3. DRD for the Timesheet module
4. DRD for the Payroll module
5. Program code for the Login module
6. Program code for the timesheet module
7. Program code for the payroll module
8. Use case documents for the login module
9. Use case documents for the timesheet module
10. Use case documents for the payroll module
11. User’s guide for the timesheet system in PDF format
12. Online help for the timesheet system
13. Administrator’s guide for the timesheet system in PDF
format.
Project Objectives
The objective of this project is to develop a web-based
timesheet system that will keep track of the employee’s
timesheet information by Dec 23, 2017 at a budgeted cost of
$100,000. The goals of the project will include the following

5. · To automatically and accurately track the employees’ login
and logout times.
· To ensure the integrity, security, and availability of the
information regarding the employees’ attendance.
· To provide a feature for easily generating attendance reports
for the employees.
· To enable the employees to keep a record of their daily tasks
and accomplishments.
· To provide managers with reports on the employees’ daily
tasks and accomplishments. This can be used as a basis for
performance evaluations.
Project Assumptions
The project team has the following assumptions prior to the
commencement of the project’s planning phase.
1. The company has the necessary infrastructure in place for the
implementation of a web-based application.
2. The company uses Windows as its computers’ operating
system.
3. The company has an in-house IT department.
4. All of the company’s employees are computer literate.
5. All employees have a computer, whether a PC or a laptop.
6. All employees will be cooperative in answering the project
team’s questions during the requirements gathering phase.
7. The application will make the employees’ timesheet-related
tasks easier.
8. The employees will be honest in using the timesheet system.
9. The company already has a payroll system in place.
10. The Timesheet application will help the Finance Department
in the computations of salaries.
11. The company’s processes require the employees to submit
daily timesheets.
12. The department managers will use the application as basis
for the employees’ performance evaluations.
13. The employees will be available for testing, particularly

6. during the pilot test.
14. The employees will buy into the implementation and use of
the new timesheet system.
15. The use of the application will eventually lead to cost
reductions for the company.
16. The employees will find the application’s interface easy to
use.
17. The application will run without errors.
The application will be scalable even as the company grows.
Project Constraints
1. Due to the employees’ and managers’ various tasks, they may
have limited time for answering the project team’s questions
during the requirements gathering phase.
2. Not all of the employees may be computer literate.
3. The managers, executives, and employees may be reluctant to
provide the information that the project team needs due to the
confidentiality of such information.
4. The company’s managers and executives may have concerns
regarding the security of the application, since it will be web-
based.
5. The employees involved in the pilot test may have limited
time to spend on the testing.
6. Since the project will take a year to complete, the company
may have constraints with their financial resources, which may
derail the project.
7. The company employees may resist the implementation and
use of the new timesheet system.
8. The company’s IT department may not have adequate
capabilities to provide support for the users once the project is
completed.
9. It may take time for the employees to adjust to the using the
timesheet system as part of their daily processes.
10. Not all of the employees may be interested in attending the
user training.

7. Exclusions
The following shall not be included in the scope of this project:
1. The project will not include a mobile smart phone version of
the application.
2. It will not include the automation of other aspects of the
company’s payroll system other than the salary computation on
the basis of the employees’ attendance.
3. The timesheet system will not automatically track the
employees’ activities on their computers. The employees will
have to manually enter their timesheets.
4. The project team shall not be responsible for providing the
users with support services after the application is rolled out in
the entire company.
5. The project team will not accommodate the addition of
features that are not included in the BRDs and DRDs.
6. The project team will not provide consultation services
regarding the company’s IT infrastructure, their other
applications, or the vendors they should work with.
7. The project team shall not be responsible for setting up the
hardware needed for the application’s implementation. These
tasks may include the setup, installation, and configuration of
the employees’ computers or laptops.
8. The project team shall not be responsible for setting up the
company’s network, such as the company’s intranet or the
employees’ access of the intranet.
9. The project team shall not be responsible for providing
computer literacy training to the employees who are not familiar
with how to use the computer.
10. This project will not include future updates or upgrades to
the system. Such updates will require the creation of a new
project.
Acceptance Criteria The project’s performance will be measured
by
· The number of application bugs or errors
· The time it takes to load a web page

8. · The time it takes to complete a task
· The accuracy of the reports generated
· The user-friendliness of the application’s interface
To be accepted by the customer, the product must be capable of
· Recording the employees’ login time once they open their
computers
· Recording the employees’ logout time once they shut down
their computers
· Allowing the user to generate reports of the employees’ login
and logout times
· Allowing the user to enter their timesheet or tasks and
accomplishments for the day.
· Allowing the user to generate their timesheet reports
· Providing input to the company’s payroll system regarding the
employees’ attendance
· Allowing the employees to log in securely to the system
· Allowing the employees to use the system with no errors
· Allowing the employees to use the system with ease.
· Quickly completing the processing of tasks
The product must meet these performance specifications to be
accepted by the user
· It must pass QA testing.
· The application must undergo pilot testing and be accepted
prior to the system rollout.
· The application’s design must be deemed user friendly by the
customer.
Technical RequirementsThe minimum requirements for the web
server are
· Operating System: Windows Server 2008 Enterprise Edition or
later

9. · Minimum RAM: 4 GB or more
· Processor: 1 Dual core processor or 2 Single core processors
· Network card: 1 GB Ethernet
· Internet Information Services (IIS): IIS 7.0
· SQL Server 2008 or higher
The minimum client requirements are
· Operating System: Windows 7 Enterprise, Ultimate or
Professional SP1 or later
· Processor: 1 Dual Core or 2 Single Core Processors
· Available RAM: 2 GB or more
· Network Card: 1 GB Ethernet
· Windows Browser: Current version of Chrome, Firefox, or
Internet Explorer
APPROVALSType NameSignatureDate
Project Manager Approval
Customer or Sponsor Approval

10. (
Project Charter
)
V 2.0
Project Charter
Project Name
Timesheet Data Systems
Project Number
001
Project Team
Development Team
Prioritization
1
Owner(s)
Kenneth Smith
Start Date:
Jan 15, 2017
Scheduled Completion Date:
Dec 31, 2017
Mission/ Purpose
This projects goal is to automate the company’s timesheet
system in order to increase the company’s productivity and to
ensure the accuracy of the employees’ salary computations and

11. performance evaluation tasks. This in turn will contribute to the
accomplishment of the company’s objectives of increased
revenues and increased employee retention. This project is part
of the company’s initiative to eventually automate all of the
administrative tasks within the company.
Project
Description and Project Product
This project will create a web-based timesheet application that
will monitor the employees’ login and logout times, as well as
their daily tasks. This will be accomplished by using HTML and
SQL as the programming language and database. The employees
will be able to access the application within the company’s
intranet.
The project will include the following high-level deliverables:
· Business and Design Requirements
· Program coding
· User’s Guide and Online help
Objectives
Objective: Develop a web-based timesheet system.
Goals
· Have login module completed by March 15, 2017
· Complete the timesheet module by May 5, 2017
· Have payroll module completed by August 5, 2017
· Introduce the timesheet system to the company by Dec 23,
2017

12. Business NeedTo create a web-based timesheet system that
keeps track of the employees’ work hours and tasks. This would
allow the employees to spend more time on their other tasks
while increasing the company’s productivity. Also, the web-
based timesheet system will be used as basis for the employees’
performance evaluations, therefore, increasing job satisfaction
and increasing employee retention.
Milestones
1. Information requirements gathered 01/15/2017
2. Business Requirements Documents reviewed and signed off –
02/20/2017
3. Design Requirements Documents (DRD) created –
03/01/2017
4. DRDs reviewed and signed off – 03/10/2017
5. Testing completed for Login module – 07/15/2017
6. Testing completed for Timesheet module – 08/01/2017
7. Testing completed for Payroll module – 08/15/2017
8. Bug fixes completed – 10/01/2017
9. Training of employees – 11/01/2017
10. Roll out of system in the entire company – 12/15/2017
Budget
Estimated Labor
$25,000
Estimated Materials
$10,000

13. Estimated Contractors
$35,000
Estimated Equipment and Facilities
$20,000
Estimated Travel
$10,000
Total Estimated Cost
$100,000
User Acceptance Criteria
· The system test must prove to be 90% error free.
· The system must produce 100% accuracy when it relates to
salary related functions.
High-Level Project Assumptions
1. Assumed that the company has the necessary infrastructure.
2. Assumed that all employees are computer literate.
3. The system will make the employees’ timesheet-related tasks
easier.
4. The system will help the Finance Department in the
computations of salaries.
5. The department managers will be able to efficiently use the
application as basis for the employees’ performance
evaluations.
6. The use of the application will eventually lead to cost
reductions for the company.
7. The application will run without errors.
High-Level Project Constraints1. Time spent by the employees
in providing information regarding their work processes2.
Confidentiality of company information, which includes work

14. processes3. Time spent by the employees in testing the system
4. Time spent by the employees in learning or adjusting to the
system5. Financial resources6. Employees’ buy-in/resistance in
the use of the system7. Lack of an in-house IT department8.
Employees’ level of computer literacy
Exclusions and Boundaries
1. Mobile version of the application
2. Automation of the entire payroll system
3. Tracking of the employees’ computer and online activities
4. Provision of IT support
5. Network and hardware setup
6. Provision of computer literacy training
7. Future application upgrades or updates.
Major Risks
1. Natural disasters that can prevent the project’s timely
completion.
2. Power interruptions, which can lead to project delays.
3. Unavailability of the project team members, which can cause
project delays.
4. Resignation of some project team members, which would
require getting and orienting new members. This can lead to
project delays.
5. Additional requirements from the client, which can lead to
project delays.
6. Employees’ and managers’ lack of cooperation in providing
the needed information.
7. Lack of cooperation in participating in the application’s
testing.
KEY STAKEHOLDERS

15. Project Manager Authority Level
Project Core Team
Subject Matter Experts (SMEs)
CEO/Project Managers
Department Managers
IT Techs
APPROVALSType NameSignatureDate
Project Manager Approval

16. Customer/Sponsor Approval