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Print Shop Procedures
Guide
2015-2016
Printing Request Forms
• A printing request form must be completed for each job requested. You may
put as many as four (4) jobs on one request.
• Give complete instructions. Jobs will be processed according to the
instructions on the form. If the instructions are incomplete, the form will
be returned to you, causing further delay.
• Please note all unusual instructions in red ink.
Priority Printing Requests
• In case of an emergency, Principals may approve priority requests. The
form must be SIGNED by the Principal. Please do not abuse this
privilege.
• These requests must be HAND-CARRIED to the Print Shop and
PERSONALLY PICKED-UP from the Print Shop.
• If the request is not submitted before 4:00 p.m., the job may not be
completed by the following morning.
• Complete the form (colored paper) and attach to the FISD Printing Request
Form.
PTO’s, Booster Clubs and Student
Organizations
• Printing by PTO’s, Booster Clubs and Student Organizations must be written
on the job request form to eliminate confusion with District printing.
• Billing will be handled through the district administration’s Finance
Department.
• Payments made at the campus location should be forwarded to Amber
Petree, the District’s Accounting Manager.
Copy-Ready Originals
• All items submitted for printing must be copy-ready. All copy-ready items must
be thoroughly proofed prior to submission to the Print Shop. Items will be
printed exactly as submitted.
• Submit only clear, concise copies. If the copy quality is not acceptable, the copies
will be returned to the requestor. The quality of a printed item diminishes over time
as it is reproduced. If you submit poor quality items to the Print Shop, the result
will be an even poorer quality product.
• No torn, frayed, or undersized copies will be accepted. Make a new original if
binder holes are torn.
• Onionskin is not accepted.
Copy-Ready Originals (continued)
• All copy-ready materials submitted for printing must be on 8 ½ x 11 or 8 ½ x 14 white
paper. No odd sizes will be accepted. Items that were cut and pasted or taped will
not be accepted. Please make one good original on the school office copier before
submitting to the Print Shop.
• DO NOT submit copies or masters with pencil, purple or blue ink. They do not
print good copies.
• Do not send magazines or books to the Print Shop. Make a copy of items first, then submit
for printing. Cut off black edges from copy and make a full-sized original. NOTE:
Black edges left on a copy, after only a few copies, will take the machine out of service for
several hours.
• REMEMBER: Always make and keep a copy of every item before submitting it for
printing in case of loss or ruined copy!
Process Time
• Printing services will be offered every day during the regular (five day) work week.
• PLAN AHEAD! Allow at least five (5) working days for each job to be
processed. Do not include weekends or holidays when determining due date.
• Allow extra time for delivery.
• Large jobs will require more than one week and the Print Shop employees must
have adequate time to process the job. Every effort is made to process each job as
soon as possible, and many times it only requires one day; however, that does not
change the 5 day processing requirement. Please remember: your job is not the
only job in the Print Shop!
Process Time (continued)
• Although you are encouraged to submit orders ahead, please specifically
designate the date you require each item.
• Tests and classroom worksheets will be given priority over other printing
jobs, but remember to designate that the item to be printed is a test or
worksheet.
• Every effort is made to provide you with quality printing or copies, but if the
copiers are down or producing inferior copy quality, please be patient. Bad
or unreadable copies will not be returned to you.
Quantity Requested
• Please coordinate print jobs with the teachers in your
grade/department and check with your team leader before requesting
copies.
• If other teachers in your department want the same item printed, it will save
time if all can be printed at the same time.
Printing Pick-Up and Delivery Service
• Printing requests are picked up from campuses by district mail service
beginning at 8:30 a.m. each morning.
• Completed printing jobs will be delivered to each campus before the start of
school every day.
Printing Request Form - Instructions
• School/Department: Campus or department of requestor.
• Teacher: Name of requestor.
• Date: The date the form is completed by the requestor.
• Date Needed: The date the job is needed. Designate the due date for each job requested.
You must allow at least five (5) working days (not including weekends, holidays or
non-work days) for each job to be processed. Up to four jobs may be requested on one
form. Some jobs will require longer than five days to process. The Print Shop staff will
make that determination and notify you.
• Date Completed: To be filled in by the Print Shop Staff.
• Quantity: List quantity needed for each page submitted.
Printing Request Form – Instructions
(continued)
• Size: List size of paper required. 8 ½ x 11 – Letter size or 8 ½ x 14 – Legal
size. Designate other sizes as needed.
• Color: Color of paper, not ink. Black ink will be used unless otherwise
specified. Colored ink will only be used for specialty jobs.
• Job Description: Describe each item to be printed. Be brief, & thorough.
If more than one job is submitted at one time, list instructions for each job.
• Pad: Items of 250+ sheets may be padded (glued on one end) up to 8 ½ x
11 in size.
Printing Request Form – Instructions
(continued)
• Drill: Holes may be drilled, upon request. Three holes are standard.
• Either request that the item be drilled or stapled, but not both. Reason: the item
is automatically stapled by the copy machine. If the item is then drilled, the drill bit hits
the staple and dulls the bit and breaks the staple.
• Fold: Collated and/or stapled jobs may not be folded. Only single sheets
may be folded.
• Collate: Arrange pages in the sequence they are to be printed. Numbered
pages will assure proper order.
Printing Request Form – Instructions
(continued)
• Cut: We cannot cut anything smaller than 2 ½ inches.
• Staple: Jobs will not be stapled unless instructions are given to do so.
• Front Only: Designate if item is to be printed on one-side only.
• Front & Back: Designate if item is to be printed on front and back of each
page.
• Authorized Signature: The person authorized to approve printing requests
on your campus. They should also review each request to determine that
complete instructions have been given.
Print Shop Contact Information
• Dianna Blissitt – Print Shop Supervisor
• Monica Hashaw – Print Shop Assistant
• Candida Alfaro – Print Shop Assistant
• Physical Address: 400 Woodlawn, Suite B, Support Center Building (next to
transportation)
• Phone number: 281-996-6635
• Feel free to call any staff member to discuss your printing requests.
• Call Dianna Blissitt to discuss problems or concerns.
Questions?
Coming together is a beginning. Keeping together is
progress. Working together is success.
Henry Ford

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Print Shop Procedures

  • 2. Printing Request Forms • A printing request form must be completed for each job requested. You may put as many as four (4) jobs on one request. • Give complete instructions. Jobs will be processed according to the instructions on the form. If the instructions are incomplete, the form will be returned to you, causing further delay. • Please note all unusual instructions in red ink.
  • 3. Priority Printing Requests • In case of an emergency, Principals may approve priority requests. The form must be SIGNED by the Principal. Please do not abuse this privilege. • These requests must be HAND-CARRIED to the Print Shop and PERSONALLY PICKED-UP from the Print Shop. • If the request is not submitted before 4:00 p.m., the job may not be completed by the following morning. • Complete the form (colored paper) and attach to the FISD Printing Request Form.
  • 4. PTO’s, Booster Clubs and Student Organizations • Printing by PTO’s, Booster Clubs and Student Organizations must be written on the job request form to eliminate confusion with District printing. • Billing will be handled through the district administration’s Finance Department. • Payments made at the campus location should be forwarded to Amber Petree, the District’s Accounting Manager.
  • 5. Copy-Ready Originals • All items submitted for printing must be copy-ready. All copy-ready items must be thoroughly proofed prior to submission to the Print Shop. Items will be printed exactly as submitted. • Submit only clear, concise copies. If the copy quality is not acceptable, the copies will be returned to the requestor. The quality of a printed item diminishes over time as it is reproduced. If you submit poor quality items to the Print Shop, the result will be an even poorer quality product. • No torn, frayed, or undersized copies will be accepted. Make a new original if binder holes are torn. • Onionskin is not accepted.
  • 6. Copy-Ready Originals (continued) • All copy-ready materials submitted for printing must be on 8 ½ x 11 or 8 ½ x 14 white paper. No odd sizes will be accepted. Items that were cut and pasted or taped will not be accepted. Please make one good original on the school office copier before submitting to the Print Shop. • DO NOT submit copies or masters with pencil, purple or blue ink. They do not print good copies. • Do not send magazines or books to the Print Shop. Make a copy of items first, then submit for printing. Cut off black edges from copy and make a full-sized original. NOTE: Black edges left on a copy, after only a few copies, will take the machine out of service for several hours. • REMEMBER: Always make and keep a copy of every item before submitting it for printing in case of loss or ruined copy!
  • 7. Process Time • Printing services will be offered every day during the regular (five day) work week. • PLAN AHEAD! Allow at least five (5) working days for each job to be processed. Do not include weekends or holidays when determining due date. • Allow extra time for delivery. • Large jobs will require more than one week and the Print Shop employees must have adequate time to process the job. Every effort is made to process each job as soon as possible, and many times it only requires one day; however, that does not change the 5 day processing requirement. Please remember: your job is not the only job in the Print Shop!
  • 8. Process Time (continued) • Although you are encouraged to submit orders ahead, please specifically designate the date you require each item. • Tests and classroom worksheets will be given priority over other printing jobs, but remember to designate that the item to be printed is a test or worksheet. • Every effort is made to provide you with quality printing or copies, but if the copiers are down or producing inferior copy quality, please be patient. Bad or unreadable copies will not be returned to you.
  • 9. Quantity Requested • Please coordinate print jobs with the teachers in your grade/department and check with your team leader before requesting copies. • If other teachers in your department want the same item printed, it will save time if all can be printed at the same time.
  • 10. Printing Pick-Up and Delivery Service • Printing requests are picked up from campuses by district mail service beginning at 8:30 a.m. each morning. • Completed printing jobs will be delivered to each campus before the start of school every day.
  • 11. Printing Request Form - Instructions • School/Department: Campus or department of requestor. • Teacher: Name of requestor. • Date: The date the form is completed by the requestor. • Date Needed: The date the job is needed. Designate the due date for each job requested. You must allow at least five (5) working days (not including weekends, holidays or non-work days) for each job to be processed. Up to four jobs may be requested on one form. Some jobs will require longer than five days to process. The Print Shop staff will make that determination and notify you. • Date Completed: To be filled in by the Print Shop Staff. • Quantity: List quantity needed for each page submitted.
  • 12. Printing Request Form – Instructions (continued) • Size: List size of paper required. 8 ½ x 11 – Letter size or 8 ½ x 14 – Legal size. Designate other sizes as needed. • Color: Color of paper, not ink. Black ink will be used unless otherwise specified. Colored ink will only be used for specialty jobs. • Job Description: Describe each item to be printed. Be brief, & thorough. If more than one job is submitted at one time, list instructions for each job. • Pad: Items of 250+ sheets may be padded (glued on one end) up to 8 ½ x 11 in size.
  • 13. Printing Request Form – Instructions (continued) • Drill: Holes may be drilled, upon request. Three holes are standard. • Either request that the item be drilled or stapled, but not both. Reason: the item is automatically stapled by the copy machine. If the item is then drilled, the drill bit hits the staple and dulls the bit and breaks the staple. • Fold: Collated and/or stapled jobs may not be folded. Only single sheets may be folded. • Collate: Arrange pages in the sequence they are to be printed. Numbered pages will assure proper order.
  • 14. Printing Request Form – Instructions (continued) • Cut: We cannot cut anything smaller than 2 ½ inches. • Staple: Jobs will not be stapled unless instructions are given to do so. • Front Only: Designate if item is to be printed on one-side only. • Front & Back: Designate if item is to be printed on front and back of each page. • Authorized Signature: The person authorized to approve printing requests on your campus. They should also review each request to determine that complete instructions have been given.
  • 15. Print Shop Contact Information • Dianna Blissitt – Print Shop Supervisor • Monica Hashaw – Print Shop Assistant • Candida Alfaro – Print Shop Assistant • Physical Address: 400 Woodlawn, Suite B, Support Center Building (next to transportation) • Phone number: 281-996-6635 • Feel free to call any staff member to discuss your printing requests. • Call Dianna Blissitt to discuss problems or concerns.
  • 16. Questions? Coming together is a beginning. Keeping together is progress. Working together is success. Henry Ford