1) Research the purpose, audience, environment, and time constraints of the presentation. Determine the most effective means to convey your message. 2) Organize the presentation with an outline that introduces the purpose, conveys the main message with supporting ideas, and summarizes the key points. 3) Prepare visual aids that are large, bold, and beautiful to effectively support the message, but avoid distracting materials during the presentation. Rehearse to ensure a polished delivery.

1. How to Make an Effective
Presentation
Research and Presentation

2. Planning in Advance — Research,
Analysis, Options
What is the purpose What will be the
of the presentation? environment of the
What are the results presentation?
that you want to What is the most
achieve? appropriate means to
Who is your convey your
audience? How much message?
time will they have to
listen to you?

3. Understanding the purpose of
your presentation is one part of
determining how you should
put your presentation together.

4. Who is your audience and what will
the environment be for your
presentation?
How many people will
be in the audience? Will the room have a
How much time will wall to place your
you have to make your graphic materials, or a
presentation? screen to use for a
How large will your slide or viewgraph
graphics need to be in presentation?
order for the people to
be able to see them?

5. What is the most effective means
to convey your message?

6. Physical presence
First impressions tend to set the stage for
the acceptance of your message.
Your appearance, your gestures, the body
language sends an immediate message.
You should make an effort to make them
feel comfortable with you.

7. Organization of your
presentation
Organize your presentation by
creating an outline.
The outline will enable you to create a
logical order for your presentation.

8. Introduction
A statement of the purpose of your
presentation. (What you are going to tell
them.)
A description of how you will be making
your presentation. (The organization of
your presentation.)
A brief statement of the message you are
trying to convey.

9. Passing out material before and
during your presentation
should be cautioned as it can be
very distracting.

10. Body of your Presentation
It is here where your ideas, concepts,
recommendations are described.
The most important idea should be
presented first and all others should be
used to support the main idea.

11. Graphic materials are
extremely helpful in conveying
your message and should be
used where appropriate.

12. If you use graphics, make sure
that they are:
— BIG
— BOLD
— BEAUTIFUL

13. Summary and Closing
A short statement summarizing your
message and making your message clear.
A short statement going back to the purpose
of your presentation and identifying what
you are requesting or expecting your
audience to do.

14. Prepare and Rehearse
Preparation is much more than
half the battle in making a winning
presentation.