This document provides an overview of project integration management and project scope management. It discusses developing the project charter and management plan, directing project execution, monitoring project work, performing integrated change control, and closing projects. It also covers defining project scope, creating the work breakdown structure (WBS), verifying scope, and controlling scope changes. Key aspects of scope management include collecting requirements, developing the scope statement, decomposing work into the WBS, and using the WBS to measure performance.

1. Lecture 2
Project Integration Management
Project Scope Management
Project Time Management I.
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2. Project Integration
Management

3.  Project Integration Management involves
coordinating all of the other project management
knowledge areas throughout a project’s life cycle
 Project Integration Management processes:
◦ Develop the project charter
◦ Develop the project management plan
◦ Direct and manage project execution
◦ Monitor and control the project work
◦ Perform integrated change control
◦ Close the project or phase
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6.  See last lecture
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7.  A project management plan is a document used
to coordinate and integrate all project planning
documents and help guide a project’s execution
and control
◦ Plans created in the other knowledge areas are
subsidiary parts of the overall project management plan
◦ Should be flexible and tailored to the needs of the firm
 Common elements:
◦ Introduction or overview of the project
◦ Description of how the project is organized
◦ Management and technical processes used on the
project
◦ Work to be done, schedule, and budget information
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8.  Project management involves constant communication and
negotiation due to changes
 Integrated change control involves identifying, evaluating and
managing changes throughout the project life cycle.
 Three main objectives are:
◦ Influencing the factors that create changes to ensure that changes
are beneficial
◦ Determining that a change has occurred
◦ Managing actual changes as they occur
 Change control system is a formal, documented process that
describes when and how official project documents and work may
be changed
◦ Describes who is authorized to make changes and how to make them
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9. Project Scope
Management

10.  Scope refers to all the work involved in creating the
products of the project and the processes used to
create them
 A deliverable is a product produced as part of a
project
◦ Product related (hardware, software, etc.)
◦ Process related (planning documents, meeting minutes, etc.)
 Project scope management includes the processes
involved in defining and controlling what is or is not
included in a project
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11. 1. Collecting requirements: defining and documenting the
features and functions of the products produced during the
project as well as the processes used for creating them
2. Defining scope: reviewing the project charter,
requirements documents, and organizational process
assets to create a scope statement
3. Creating the WBS: subdividing the major project
deliverables into smaller, more manageable components
4. Verifying scope: formalizing acceptance of the project
deliverables
5. Controlling scope: controlling changes to project scope
throughout the life of the project
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13.  A requirement is a condition or capability that must be met or
possessed by a system, product, service, result, or component to
satisfy a contract, standard, specification, or other formal document
 It is important to use an iterative approach to defining requirements
since they are often unclear early in a project
 Methods for collecting requirements: interviews, focus groups,
questionnaires and surveys, observation, prototyping
 Requirements management plan describes how project
requirements will be analyzed, documented, and managed
 Requirements Traceability Matrix (RTM) is a table that lists
requirements, various attributes of each requirement, and the status of
the requirements to ensure that all requirements are addressed
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Requirements Traceability Matrix (RTM) - Example

14.  Project Scope Statement includes at least a
product scope description, product user acceptance
criteria and detailed information on all project
deliverables. Often, many supporting documents
are referred to (product specifications, etc.)
 As time progresses, the scope of a project should
become more clear and specific
◦ The project scope statement should be updated and
always kept up to date in order to maintain a common
understanding of the project
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16.  A WBS is a deliverable-oriented grouping of the work
involved in a project that defines the total scope of the
project
 WBS is a foundation document that provides the basis
for planning and managing project schedules, costs,
resources, and changes
 Decomposition is subdividing project deliverables into
smaller pieces
◦ Organized by product, by phases, by process groups
 In WBS, the work on the project is decomposed into
levels and tasks
◦ A work package is a task at the lowest level of the WBS
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•WBS organized by product
•WBS organized by phase

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•Based on WBS organized by phase

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•Based on WBS organized by process groups

20.  Using guidelines: some organizations provide
guidelines for preparing WBSs
 The analogy approach: review WBSs of similar
projects and tailor to your project
 The top-down approach: start with the largest
items of the project and break them down
 The bottom-up approach: start with the specific
tasks and roll them up
 Mind-mapping approach: mind mapping is a
technique that uses branches radiating out from a
core idea to structure thoughts and ideas
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22.  A WBS dictionary is a document that describes
detailed information about each WBS item
◦ Many WBS tasks are vague and must be explained more
so people know what to do and can estimate how long it
will take and what it will cost to do the work
 A scope baseline is used to measure
performance in meeting project scope goals
◦ It is formed by:
 The project scope statement
 WBS
 WBS dictionary
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23.  Scope verification involves formal acceptance of the
completed project scope by the stakeholders
◦ Acceptance is often achieved by a customer inspection and then sign-
off on key deliverables
 Scope control involves controlling changes to the project
scope throughout the life of the project
◦ We have to minimize scope changes, but changes are inevitable!
 Goals of scope control are to:
◦ Avoid or reduce incomplete and changing requirements
◦ Assure changes are processed according to procedures developed as
part of integrated change control
◦ Manage changes when they occur
 Scope creep – the tendency of project scope to keep getting bigger
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5. Controlling Scope