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Anatomy of Business Organisation
- 1. ANATOMY OF THE ORGANISATION
- 2. ANATOMY OF THE ORGANISATION • BRAIN DEPARTMENT • HEART DEPARTMENT • LUNGS DEPARTMENT • KIDNEYS DEPARTMENT • STOMACH DEPARTMENT INCOME : OXYGEN NUTRITIONS OUTCOME : FITNESS EFFICIENCY
- 3. PRACTICAL THINGS TO DO TO STAY FIT • PREPARE A BUSINESS PLAN FORECAST • COMMUNICATE • IMRPOVE EFFICIENCY • ASESS CUSTOMER PROFITABILITY USE YOUR BRAIN TO CONTROLTHE HEART
- 4. WHY DO YOU NEED A FORECAST? • HOW CAN YOU SPEND MONEY NOT KNOWING HOW MUCH YOU HAVE IN YOUR POCKET ? • HOW CAN YOU CONTROL YOUR BUSINESS? A BUDGET FORECAT HELPS YOU WITH COST CONTROL AND WITH ACHIVING YOUR FINANCIAL GOALS
- 5. WHY DO YOU NEED A CASH FLOW FORECAST ? HOW MUCH DO YOU HAVE TO SELL TO COVER YOUR FIXED COSTS ? 1. SEPARATE DIRECT COSTS FROM FIXED COSTS 2. CALCULATE MARGIN 3. ESTABLISH FIXED COSTS 4. PUMP IT …..set time frame at least 12 weeks cash flow BE AWARE HOW MUCH BLOOD YOUR HEART NEEDS TO PUMP TO KEEP YOUR BODY ALIVE
- 6. IMPROVE THE EFFICIENCY OF YOUR ORGANISATION • STRUCTURE All work is a process and if it isn’t a process it is random and you can’t be in control of it • COMMUNICATION The management should support and not manage the process. Operational managers have the knowledge • COST CONTROL Eliminate waste from the process • WASTE REMOVAL Find leaks within a process EFFICIENCY IS THE OUTCOME = FITNESS LEVEL
- 7. EFFICIENCY OF THE PROCESS K P I = KEY PERORMANCE INDICATORS • Identify activities by mapping a process • Set up a target for each activity - KPI • KPIs help to monitor and improve a process • Important is the benefit of the cost spent • The up to date information is required to be able to evaluate profitability of a process – management accounts
- 9. Customer profitability Turnover GM GROSS PROFIT SELLING COSTS PROFIT Cumulative profit Customer 1 1 20000 40% 8000 2000 6000 6000 2 19000 40% 7600 2000 5600 11600 3 18000 40% 7200 2000 5200 16800 4 17000 40% 6800 2000 4800 21600 5 16000 40% 6400 2000 4400 26000 6 15000 40% 6000 2000 4000 30000 7 14000 40% 5600 2000 3600 33600 8 13000 40% 5200 2000 3200 36800 9 12000 40% 4800 2000 2800 39600 10 10000 40% 4000 2000 2000 41600 11 8000 40% 3200 2000 1200 42800 12 6000 40% 2400 2000 400 43200 13 4000 40% 1600 2000 -400 42800 14 4500 40% 1800 2000 -200 42600 15 3000 40% 1200 2000 -800 41800 16 2500 40% 1000 2000 -1000 40800 17 2000 40% 800 2000 -1200 39600 18 1500 40% 600 2000 -1400 38200 19 200 40% 80 2000 -1920 36280
- 10. SELL EFFECTIVELY ! THREE SECRETS OF EFFECTIVE SALE
- 11. 1. KNOW YOUR PRODUCT 2. FIND OUT WHAT YOUR CUSTOMER NEEDS 3. LET YOUR CUSTOMER CHOOSE WHAT YOU WANT TO SELL HIM
- 12. I realise that a combination of my accountancy and sales experience and training is unusual but I have spent 10 years in each of these disciplines … Thank you Catherine Machalinski ACMA
- 13. “Insanity: doing the same thing over and over again and expecting different results.” Albert Einstein