The document summarizes the objectives and findings of an internship at Cipla, an Indian pharmaceutical company. It describes the organization structure, key departments like HR, finance, marketing, production, and quality control. It also outlines the intern's responsibilities in the time office for tasks like accessing attendance systems, downloading biometric logs, calculating employee benefits like leave travel allowance. The conclusion states the internship provided insight into Cipla's operations and positive work culture.

1. SUMMER INTERNSHIP AND
ORAGANIZATION STUDY ON CIPLA
SUBMITTED BY,
DILNA VIJAYAN
MBA B BATCH

2. OBJECTIVES OF THE STUDY
• To understand the organization structure or hierarchy of the
company
• To understand working of the various departments
• To know the functions and responsibilities of each
department.

3. PHARMACEUTICAL INDUSTRY
 The pharmaceutical industry is the part of the healthcare
sector that deals with medications.
 The first Indian pharmaceutical company, Bengal Chemicals
started in Calcutta in 1930.
Major global pharmaceutical industries
 Novartis
 Pfizer
 Amgen
 Novo Nordisk
 Sanofi

4. INDIAN PHARMACEUTICAL INDUSTRY
 The Indian pharmaceuticals market is the third largest in
terms of volume
 The government started to encourage the growth of drug
manufacturing by Indian companies in the early 1960s
 An important characteristic of the Indian pharmaceutical
market as the industry is highly fragmented.
(Source: www.simpleinterest.in )

5. COMPANY PROFILE
• NAME : CIPLA
• YEAR OF ESTABLISHED : 1935
• FOUNDER : Dr KA HAMID
• CEO : Subhanu Saxena
• INDUSTRY : PHARMACEUTICAL
• HEADQUARTERS : MUMBAI
• NUMBER OF EMPLOYEES : 20000

6. HIGHLIGHT OF CIPLA’S DEVICES
• The widest range of Dry powder inhaler devices
• Nasal Sprays
• Multi dose dry powder inhaler
• Baby mask and infant mask
• Zerostat and Zerostat VT

7. MAJOR AWARDS RECEIVED
• In 1980 Cipla won Chemixcil award for excellence for
exports.
• In 2005 Forbes included Cipla in the 200 best under
a billion list of best small Asian Company.
• In 2006 won Dun & Broad street American Express
corporate Award .
• In 2012 Cipla received the Thomson Reuters India
Inovation Award.

9. ORGANISATIONAL STRUCTURE
BOARD OF DIRECTORS
MANAGING DIRECTORS
DEPUTY MANAGING
DIRECTORS
R &D
MANAGER
Q.C
MANAGER
FINANCIAL
MANAGER
MARKETING
MANAGER
HR
MANAGER
PLANT
MANAGER
QA
MANAGE
R
PROGRAM
MING
MANAGER
PRODUCT
ION
MANAGE
R
ENGINEERIN
G DPT
MANAGER

10. HUMAN RESOURCES
 Human Resource Management involves everything related to
the employer-employee relationship and is about supporting
and managing the organisation’s people and associated
processes.
 It’s seen as a core business function essential to the
organisation’s effective operation.
 Cipla’s HR department has divided into 4 parts
TIME OFFICE
RECRUITMENT
PAYROLL
TRAINING AND DEVELOPMENT

11. FINANCE DEPARTMENT
 The part of an organization that manages its money.
 The finance department is also responsible for management of the
organization’s cash flow
 The finance department is responsible for advising and sourcing
longer term financing.
 Financing may be obtained though bank or private lender debt or,
in applicable firms, share issues to private investors
 The business functions of a finance department typically include
planning, organizing, auditing, accounting and controlling its
company's finances.

12. MARKETING DEPARTMENT
 Responsibility for growing revenue, increasing market share
and contributing to company growth and profitability.
 include a marketing director or manager plus marketing
executives responsible for functions such as advertising,
publications or events.
 The marketing department works with Internal or external
product development
 Marketing departments plan campaigns and develop
communications material to promote products and services to
customers and prospects

13. PRODUCTION DEPARTMENT
 Production is the functional area responsible for turning
inputs into finished outputs through a series of production
processes.
 Engages in the manufacturing or production of goods for the
business organization.
 The Production Manager is responsible for making sure that
raw materials are provided and made into finished goods
effectively.
 Other workers in this department include technicians,
engineers, designers, machine operators etc

14. PLANNING
DPT
STORES PURCHASE
APPROVED
SUPPLIERS
STORAGE
STORES
CONDITIONS
CIPLA OTHER
UNITS
OTHER CIPLA
UNITS
EXPORT
LOCAL SALES
STORES
PRODUCTI
ON
DISPENCING STORES QC
SUPPLIER DISTRIBUTIO
NS

15. QUALITY CONTROL DEPARTMENT
 Quality control emphasizes testing of products to uncover
defects and reporting to management
 The quality manual gives the quality guidance to different
departments and functions
 everyone in the organization needs to be aware of his or her
responsibilities mentioned in the quality manual.

16. RECEIPT
VARIFICATION
SAMPLING
UNDER TEST
Q.C TESTING
APPROVED
FOR
MANUFACTURING
REJECTED
RETURN TO
SUPPLIERS
MATERIALS

17. QUALITY ASSURANCE
 A broad practice used for assuring the quality of products or
services.
 Way of preventing mistakes or defects in manufactured products
and avoiding problems when delivering solutions or services to
customers
 uses a number of tools for enhancing the quality practices
 tools vary from simple techniques to sophisticated software
systems.
 quality assurance teams of organizations constantly work to
enhance the existing quality of products and services

18. SWOT ANALYSIS
STRENGTH
 Developed good positive image by providing support to
cancer patients by issuing drugs at low cost .
 3rd position in Indian market
 A foremost player in anti-infective and anti-asthmatic
formulations
 Has a strong employee force of over20000
 Skilled workforce

19.  High profitability and revenue
 High growth rate
 Experienced business unit
WEEKNESS
 High dependence of few key products
 Work load is high and employee turn over is also high

20. OPPORTUNITIES
 It can venture into many disease medication
 They can use Viramune generic to achieve higher growth
 Growing demand
 New therapy approaches
 Growing income and growing attention to health

21. THREATS
 High cost of discovery new products and few discoveries.
 prices of medicines rises.
 The government companies provide free medicines
 High competitions

22. INTERNSHIP

23. 1. TO ACCESS THE WEB SMART SYSTEM
 It is a software through which the time office set work.
 It plays an important role in the time office.
 It maintains, monitored and update the attendance
 It has a right to login to web smart by using location, user ID
and password
MASTER
 Add new joiners in the system
Go to employee option- click add – enter the details

24. LEAVE SANCTION
 Leaves of the employees enter through the options.
 By using their codes shows the opening balance of the
leaves, number of leaves used, current balance of the leaves
etc.
 For cancellation
employee code – click on sanction – click cancel
TIME SANCTION
 To update in and out time, week off, holidays, shift of the
employees by putting their employee codes

25. DATA UTILITIES
 Data processing is done to know the attendance of the
employees where an employee is present or absent, whether
he is on leave, week off etc.
 click on web smart – log in by using location, user name and
password – data utilities – change date – select all – process.
REPORT
 In report option to generate various reports such as present,
absent, irregular, continuous absenteeism, late, early.

26. 2. DOWNLOADING THE LOGS FROM BIOMETRIC
MACHINES
 A biometric machines are installed every location is sufficient
numbers.
 The attendance of all employees is maintained a monitored
by using this machine.
 For downloading logs
Click on smart FP software- admin- select all- connect-
download logs- ok.
3. UPLOADING FINGER PRINTS ON THE ATTENDANCE
SYSTEM
 To do this we have to click on admin – select machine
of the employee finger print is registered and do
connect- click on upload finger print.

27. 4. TRANSFERRING THE FINGER PRINTS FROM ONE
MACHINE TO OTHER MACHINE
 To transfer click on admin – do connect- download user-
connect the machine where we want to transfer the finger
prints- click on upload finger prints- put registered machine
code- show download user- out employee code and click on
find.
 Then select employee code and IP address of connected
machine-and click on upload, then again connect the same
machine and put employee code- click on download template.
5. ACCESS CMS SYSTEM
 It meant for contract employees.
 In the system all the contract employees attendance is
maintained and monitored.

28.  To add new employee in the system along with their
contractors- click on master- add all details employee then
save.
 Downloading the logs: To download logs- go to the process-
smart FP- download logs
6. CALCULATING THE LTA
 LTA means Leave Travel Allowance,
 It is basically defined as the cost of travel granted to the
employees to travel anywhere in India, while on leave from
work.
 The amount of exemption depends upon the mode of travel
and it is allowed only towards the travel fare and not for
boarding and lodging

29. LTA PROCESS
GEBNERATE LTA
REPORT FROM
WEB SMART
PREPARE LIST OF
SANCTION LTA
RECEIVE LIST OF
LAST MONTH
INCREMENTS
FROM HOD
TAKE BACK a/c
NUMBER & CROSS
VERIFY IT WITH
SALARY
REGISRTER
CALCULATION OF LTA
CHECK LAST LTA&
LATEST
INCREMENT
DETAILS
PREPARE LTA LIST
SEND TO FINANCE
DEPATMENT
FILE THE DETAILS
OF THE
EMPLOYEES

30. TIME OFFICE PROCESS
ON THE FIRST DAY OF JOINING
DO FINGER IMPRESSION AND
REGISTRATION
ALLOT LOGIN ID & PASSWORD OF
ATTENDENCE SYSTEM TO NEW JOINERS
ADD NEW DETAILS OF NEW JOINERS

31. IN DAILY BASIS
DOWNLOAD DATA THROUGH SMART FP &
DOWNLOAD IN TO THE EXCEL
PROCESS DATA THROUGH DATA PROCESS
GENERATE DAILY IRREGULAR REPORT

32. CONCLUSION
• The organization study provided useful insight about the
company and its functioning
• The activities of all departments are functioning at the
impressive standards for achieving the Organizational
objectives
• Flexibility, work culture and the management approach
towards the employees are the main factor which drives
satisfaction to each of the employees at Cipla Limited