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Know what you need
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Know what success
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Know who is behind you
(and if you don’t have anyone, then get someone)
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Uploaded byHussain Bandukwala
Discover the right tools for your Project Management Office (PMO)
The document discusses the importance of selecting the right tools for a Project Management Office (PMO), highlighting key enablers such as processes, data, and people. It outlines steps for discovering suitable tools, including understanding business capabilities, validating requirements, and implementing solutions effectively. Additionally, it provides a selective comparison of various PMO tools and their pricing information.
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Discover the right tools for your Project Management Office (PMO)
- 1. Discover the righttools for your Project Management Office (PMO) Hussain Bandukwala Mar 2015
- 2. What are PMOtools?
- 3.
- 4. Enabler #1 – theblueprint Processes: 4 of 59
- 5. Enabler #2 – thefuel Data: 5 of 59
- 6. Enabler #3 – thedrivers People: 6 of 59
- 7. Govern DrivePower Processes DataPeople Tools 7 of 59
- 8. Why are PMOtools (& their enablers) so important?
- 9. Help get thejob done! with efficiency & accuracy 9 of 59
- 10. 3. Inform 4.Decide 1. Know 2. Predict Support PMO to: 10 of 59
- 11. What happens the rightPMO tools? without 11 of 59
- 12. How do weend up with the “not-so-right” tools?
- 13. 1. Not theright fit 2. Dysfunctional for the organization enablers 13 of 59
- 14. 1. Not theright fit for the organization Choices & Situations Tool Challenges 14 of 59
- 15. • Complicated • Requirescoordination • Time intensive • Not standardized • Not published 2. Dysfunctional enablers Processes 15 of 59
- 16. Data • Doesn’t exist •Inaccurate • Can’t be populated in the tool • Sporadically located • Can’t be easily updated 2. Dysfunctional enablers 16 of 59
- 17. People • Not well-trained •Don’t have relevant PMO maturity • Consider tool to be a “burden” • Lack of support & incentives • Individual “IP” can get the job done faster 2. Dysfunctional enablers 17 of 59
- 18. How do wediscover the “right” tools for our PMO?
- 19. [1] Know what youneed 19 of 59
- 20. Definition Ability toperform specific task or obtain information How the task will be done Illustration The ability to fly between two cities Airplane Relevant Example Ability to estimate the number of projects that can be managed based on existing resource ability Database with resource information What is a business-capability? 20 of 59
- 21. [2] Know what success lookslike 21 of 59
- 22. [3] Know who isbehind you (and if you don’t have anyone, then get someone) 22 of 59
- 23.
- 24.
- 25. (4) Tool Implementation (2) Requirements Validation (1)Requirements Identification (3) Tool Identification ResultActionIntent 25 of 59
- 26. • Current state •Future state • Gap analysis (1) Requirements Identification:: Intent RAI 26 of 59
- 27. • Liaise withkey stakeholders • Conduct analysis • Determine business capabilities • Understand success factors (1) Requirements Identification:: Action RAI 27 of 59
- 28. • Finalized prioritizedrequirements • Metrics that gauge success (1) Requirements Identification:: Result RAI 28 of 59
- 29. Business capability >> Abilityto estimate the number of projects that can be managed based on existing resource ability Relevant requirement >> System shall capture the resource requirements by project by month >> System shall capture the availability of resources by month What is a business-capability oriented requirement? 29 of 59
- 30. • Proof ofConcept (POC) • Pilot (2) Requirements Validation:: Intent RAI 30 of 59
- 31. • POC &pilot management • Pilot results • Requirements verification • Business case preparation (2) Requirements Validation:: Action RAI 31 of 59
- 32. • Business case (2)Requirements Validation:: Result RAI 32 of 59
- 33. poc/pilottoolguidingforces pmo capability requirementssuitability budget & time easy special requirements tool decision (build or try – free or limited trial) 1 2 3 4 5 6 33 of 59
- 34. Did the enablersfare well? 34 of 59
- 35. • Tool and/orvendor selection (3) Tool Identification:: Intent RAI 35 of 59
- 36. • Tool –Procure or Build? • Procure or Build support – External or internal? • Roll-out support – External or internal? (3) Tool Identification:: Action RAI 36 of 59
- 37. • Finalized tool •Finalized partner(s) for build and/or support (3) Tool Identification:: Result RAI 37 of 59
- 38. • Tool roll-out (4)Tool Implementation:: Intent RAI 38 of 59
- 39. • “Projectize” – POC& pilot – PMLC, SDLC & governance – Change management (4) Tool Implementation:: Action RAI 39 of 59
- 40. • Implemented tool •Enablers in sync • Benefits realized (4) Tool Implementation:: Result RAI 40 of 59
- 41. Who is thisfor?
- 42. • Brand newPMOs 42 of 59
- 43. • Growing PMOs 43of 59
- 44. • Mature PMOs 44of 59
- 45. 5 tips fora rewarding discovery 5
- 46.
- 47. Engaged & vocal executivesponsorship 47 of 59
- 48.
- 49.
- 50.
- 51.
- 52. overview problem solution result •Ineffective resource staffing on initiatives due to limited visibility on resource capacity & demand • Platform for resource management strategy • Business case to customize PPM tool across the organization • Fortune 100 client • Resource capacity & demand planning • Using current PPM tool for time management • Exercised requirements based approach with POC & pilot to uncover and validate comprehensive future state requirements quick glance 52 of 59
- 53. • Lack ofsingle view of resource assignments, availability and skills • Unable to create project schedules with relevant resource availability • Inability to gauge resource utilization • Ad hoc decision making by resource managers • Restricted view of SME shortages, resource conflicts and future hiring needs • Workforce flexibility • Speed & accuracy of resource staffing • Better resource forecasting • Broad view of resource constraints • Improved ability to meet business needs through quicker and relevant staffing resource management challenges benefits detailed challenges & benefits 53 of 59
- 54. thank you! hussain@parwaazcc.com www.parwaazcc.com @parwaaz03 |@parwaazcc presentation link: http://bit.ly/1HFDVz0 survey link: http://bit.ly/1EY3LJz
- 55.
- 56. Selective Tool Comparison– PMO Features Product Collaborative IssueTracking Scheduling ProjectPortfolioMgmt ResourceMgmt DocumentMgmt Workflow Reporting BudgetMgmt TimeTracking Invoicing Asana Y U U U U U U U N N N AtTask (now Workfront) Y Y Y Y Y Y Y Y Y Y N Basecamp Y N N N Y Y N N N N N Clarity Y Y Y Y Y U U Y Y Y Y Clarizen Y Y Y Y Y Y Y Y Y Y N Daptiv Y Y Y Y Y Y Y Y Y Y U HP Project & Portfolio Software Y Y Y Y Y Y Y Y N N N Huddle Y N N N N Y N N N N N Innotas Y Y Y Y Y U U Y Y Y U JIRA Y Y Y N N N Y Y N Y N Mavenlink Y N Y Y Y Y N N Y Y Y Microsoft Office Project Server Y Y Y Y Y Y Y Y Y Y N Pivotal Tracker Y Y Y N N Y Y Y N N N Planview Y Y Y Y Y U Y Y U Y U Trello Y Y U U U N N U N N N Wrike Y Y Y Y Y Y Y Y N Y N Zoho Y Y Y N Y Y Y Y N Y Y Y = Yes, N = No, U = Unknown (based on research conducted) All products are web-based Asana, AtTask, BaseCamp, Clarizen, Mavenlink, Pivotal Tracker, Trello, and Zoho offer SaaS-only service Rest offer both host- and SaaS-based service 56 of 59
- 57. Selective Tool Comparison– Pricing Product Pricing Visit Source for Latest Pricing Information Asana Free - 3 project cards and unlimited guests $21/mo starting price for paid versions https://asana.com/pricing AtTask (now Workfront) Free - trial available $30/user/mo starting price for paid versions http://www.workfront.com/pricing/ Basecamp Free - 60-day unlimited use trial $20/mo starting price for paid versions https://basecamp.com/start#prices Clarity Contact Clarity for more information http://www.ca.com/ca/en/intellicenter/ca-ppm.aspx Clarizen Free - 30-day unlimited use trial $29.95/user/mo starting price for paid versions http://www.clarizen.com/pricing/pricing-comparison.html Daptiv Contact Daptiv for more information http://www.daptiv.com/products.htm HP Project & Portfolio Software Contact HP for more information http://www8.hp.com/ca/en/software-solutions/project-portfolio- management-it-portfolio-management/ Huddle Free - trial available $20/user/mo starting price for paid versions http://www.huddle.com/huddle-prices/ Innotas Contact Innotas for more information https://www.innotas.com/ JIRA Free - 7-day trial $10/mo starting price for paid versions (cloud-based) $10 starting price for paid versions (host- based) https://www.atlassian.com/software/jira/pricing/?tab=cloud Mavenlink Free - 10-day trial $4/mo/user starting price for paid versions https://www.mavenlink.com/pricing/project-management-software- comparison Microsoft Office Project Server Contact Microsoft for more information https://products.office.com/en-us/project/enterprise-project-server Pivotal Tracker Free - 30-day unlimited use trial $15/mo starting price for paid versions http://www.pivotaltracker.com/why-tracker/pricing Planview Contact Planview for more information https://www.planview.com Trello Free - version available $5/mo starting price for paid versions https://trello.com/gold Wrike Free - 5 users for basic task management $49/mo starting price for paid versions https://www.wrike.com/price/?utm_expid=75732941-36.VXdXq7-vQ- esyVLgEUwGiQ.0&utm_referrer=https%3A%2F%2Fwww.wrike.com%2Ftour %2F Zoho Free - 1 project at 10GB $20/mo starting price for paid versions https://www.zoho.com/projects/zohoprojects-pricing.html
- 58. Selective Tool Comparison– Sources Wikipedia: http://en.wikipedia.org/wiki/Comparison_of_project_management_software#Monetary_features Asana: https://asana.com/product CA: http://www.ca.com/ca/en/intellicenter/ca-ppm/resources.aspx Daptiv: http://www.daptiv.com/products.htm Planview: https://www.planview.com/products/platform/ 58 of 59
- 59. Tool Research -Gartner Magic Quadrants Magic Quadrant for Cloud- Based IT PPM Services Magic Quadrant for Integrated IT Portfolio Analysis Applications 59 of 59