1. The document outlines the steps to define and complete a physical inventory in an Oracle Inventory system, including defining the physical inventory, generating tags, taking a snapshot of on-hand quantities, printing tags, entering counts, generating adjustments, and running associated reports. 2. Key steps include defining the physical inventory with parameters like name, date, and approvals required; generating default and/or blank tags in a specified format and range; taking a snapshot of on-hand quantities; entering counts against tags; and performing a physical inventory adjustment to update quantities. 3. Reports that can be generated during and after the physical inventory include an accuracy analysis report, missing tag report, and lists of voided tags.

1. 0
How to define and complete a Physical Inventory
How to define and
complete a Physical
Inventory
To understand the logic and determine which forms are involved with the
process of defining and completing a Physical Inventory.
Nagy
12-1-2016

2. Steps:
Pre-required steps must be done before start physical inventory process:
1. Make sure that all transactions related to the physical inventory’s period have been
recorded on the system.
2. Stop users to enter any transactions till lunch physical inventory adjustments.
3. Ensure that there is no pending transactions.
4. Delete any reservations.
Physical inventory process:
1. Define Physical Inventory
Navigation: INV - PHYSICAL INVENTORY-PHYSICAL INVENTORY
This will bring up Physical Inventory Summary screen
Click on the "new" to bring up a Define Physical Inventory screen.
2. In Physical Inventory screen
Name = (Give your Physical Inventory a name) = “PH_INV_PFP”
Description = (Year-end period)
Date = this will be set by default
3. Approvals
The information in this area is normally supplied by your Finance Department
Required: You have three options Always, If out of tolerance, Never
Tolerance option: pick a percentage or a value.
4. Count Sub inventories
You have two options here:
 All: This will select all sub inventories
 Specific: This gives you the option to choose which sub inventories you wish .
5. Allow Dynamic Tags
Oracle Inventory allows you to generate tags that you can use to enter counts for each item
•If you enable Dynamic tag entry then you may enter tag numbers that Oracle inventory
does not generate for you
•Enable dynamic tag entry if you want to use data collection device to load your tag
information
•Enable dynamic tag entry if you do not exercise tight control over the number and
name of the tags created during the physical inventory
•If you want to maintain tight control over the number of the tags for your physical
inventory, then you should generate default blank tags
6. Take snapshot
•Take a snap shot of on-hand quantities either at the time of physical inventory definition or
later

3. •Oracle inventory takes a snapshot of the item cost and on-hand quantities for each unique
combination of item, sub inventory, locator, revision, lot number and serial number in your
physical inventory definition
•Oracle inventory uses the snapshot information as a basis for adjustments rather than the
current quantity on hand
•You must complete the inventory snapshot before proceeding to the next stage
•NOTE: Ensure that there is no transaction activity when snapshot is been taken
Define Physical Inventory Tags
Navigation = INV - PHYSICAL INVENTORY- TAG GENERATION
This will bring up Generate Physical Inventory Tags screen
In Generate Physical Inventory Tags Screen
o Name = (The name you gave your PI in step one)
o Description = (This will default in)
o Snapshot Date = (This will default in)
o Tag type = Default
 If you choose to generate default tags, then Oracle Inventory generates as many tags as
there are unique combinations of item, revision, sub inventory, locator, lot number and
serial number in your physical inventory definition.
 If the default tags do not contain serial number information for items under serial control,
then you must enter serial number information when you enter physical inventory counts.
Tags
Starting tag = (Number, for example 0001 if total number is 5000)
Note depending on how many tags you expect you must give the number the correct amount of digits
Digit Increments
o The tag number may be a combination of alphabetic and numeric characters
o Specify a value by which each numeric digit of the tag number may increase
o You must specify a digit increment of zero for the alphabetic character of your tag number must
be constant
 For example, if the starting tag number is A001 and you specify the digit increments as 0112
then Oracle Inventory generates the following list of tag numbers A001, A003, A005, A009 and
so on.

4. Define Physical Inventory Blank Tags
Navigation = INV - PHYSICAL INVENTORY- TAG GENERATION
This will bring up Generate Physical Inventory Tags screen.
In Generate Physical Inventory Tags Screen
Name = (The name you gave your PI in step one)
Description = (This will default in)
Snapshot Date = (This will default in)
Tag type = Blank
Starting tag = (This will default in as it will start from the next number available after the default tags)
Digit Increments = (As described in step 2)
Ending Tag = (If starting tag was 00010 and you require 10 blank tags then you would put 00020 in)
Number of Tags (This will default in)
Print Physical Inventory Tags
Navigation = INV , REPORT , ABC & COUNTING
This will bring up ABC & Counting reports screen
Type = Request
Name = Physical Inventory Tags
Parameters
Physical Inventory = (The name you have given the Physical Inventory)
Sub inventory = (Leave Blank)
Sort By = Tag Number
Range = Full List
From/To = (Blank) Tab through all other Parameters
‫التقرير‬ ‫هذا‬ ‫طباعة‬)‫اللوطات‬ ‫(شامل‬‫و‬ ‫علية‬ ‫الجرد‬ ‫لكتابة‬ ‫المخزن‬ ‫ألمين‬‫المخازن‬ ‫مراقبة‬ ‫إلى‬ ‫وتسليمه‬ ‫التوقيع‬–‫عليه‬ ‫للرجوع‬
Void Tags

5. Navigation = INV , PHYSICAL INV, TAG COUNT
This will bring up the tag count screen.
In tag screen
Name = (The name you have given the Physical Inventory)
Default Counted by (The person who is doing the void tag)
Query for list, Arrow down to tag number you want to void, Tab over to the void box and activate this.
Save
You also have the option with the two buttons at the bottom of the screen to void all counts or unvoid
all counts.
There is currently no report that can be run which will give you a list of all tags that have been voided.
Enter Physical Inventory Counts
Navigation = INV , PHYSICAL INV, TAG COUNT
This will bring up the tag count screen.
Type = Request
Name = (The name you have given the Physical Inventory)
Default Counted by (The person who is entering the counts)
Query for list
Enter counts against tag numbers.
Reports
There are a number of reports that can be run throughout the Physical Inventory.
o Physical Inventory Accuracy Analysis Report
o Physical Inventory Missing Tag report
Perform Physical Inventory Adjustment

6. Navigation = INV - PHYSICAL INVENTORY
Physical Inventory = (The name you have given the Physical Inventory)
Tools –Launch Adjustments
This will bring up Generate Physical Inventory launch adjustment screen
Put your GL account
Adjustment date
Confirmation
Once the above has been done in normally as expected end review the on-hand and confirm to that
the inventory adjustment has been done correctly.