This document discusses establishing a baseline carbon footprint for an organization's transport emissions. It provides guidance on identifying relevant emission sources, collecting necessary data, and calculating a total carbon footprint. When data is unavailable, extrapolating from secondary sources is recommended. Normalizing the footprint by metrics like emissions per km or per unit of sales enables comparisons of carbon efficiency. Establishing an accurate baseline in a transparent and consistent manner allows an organization to prioritize emission reductions and track progress over time.

1. Philip Duddell, Operations Director, The Olive Consultancy www.consultolive.com Transport Carbon-footprint

2. Sources of UK CO 2 emissions Source: The Carbon Trust 2008 Transport Agriculture Industrial Processes and Buildings Commercial and Public Buildings and Activities Housing

3. ‘ You can’t manage what you don’t measure’ - as true for carbon as it is for £ Carbon emissions – transport is fastest growing source Understand your baseline Prioritise actions for carbon reduction Set targets Others? Why do it?

4. Why do it – save money

5. The Carbon Management Cycle 2

6. Establishing baselines 2

7. Scope

8. Establishing Your Baseline Carbon Footprint A carbon footprint should follow five key principles: RELEVANCE TRANSPARENCY PRAGMATISM CONSISTENCY ACCURATE/COMPARABLE

9. Establishing Your Baseline Carbon Footprint Normalise data Identification of Carbon Sources Collection of data Select or develop calculation method Convert data into carbon emissions Calculate total carbon footprint

10. Data requirements Fuel consumption figures Owned transport Staff commuting Transport product Business transport

11. Data issues In practice, data may not be available or be available in a form that needs some extrapolation What secondary data is needed if we don’t have the primary data?

13. In practice... Sources of travel emissions Where to find data Units Owned vehicles MOT certs, odometers, log books Mile/km Leased vehicles Lease company/fuel cards/receipts Mile/km/litres Public transport Expense claims, journey planners Mile/km Flights Journey planners, air miles, calculators, travel company, receipts Mile/km Commuting Commuter survey, staff postcodes Mile/km Cycling, walking Expense claims, pedometers, journey planners Mile/km

14. Data solutions What do you do if you don’t have Primary data? Extrapolate from secondary/proxy data

15. Calculate Carbon Footprint Workshop Use the table provided to identify: scope and sources of transport emissions within your organisation, data that is available – mode, distance, fuel, other data that is not available If you can, calculate your organisation’s estimated transport carbon footprint Who has the lowest carbon footprint per km getting here?! Workshop Session

16. 2009/10 expenses record both mileage and cost for car travel. Public transport is hidden within ‘Miscellaneous Travel’. Example Healthcare organisation 3000+ staff £2.2 million travel expenses spend (limited breakdown) No other transport data collected Limited site related travel surveys (2 years old) 2010/11 miles Cost % Cost £/mile Business Miles 4,288,888 £ 1,930,000.00 85.76% £ 0.45 Lease Car Miles 934,500 £ 111,000.00 4.93% £ 0.12 Pedal Cycle 500 £ 50.00 0.00% £ 0.10 Miscellaneous Travel £ 110,500.00 4.91% Expenses £ 6,000.00 0.27% Subsistence Payments - £ 15,000.00 0.67% Parking Costs - £ 45,000.00 2.00% Course Expenses - £ 6,000.00 0.27% Course Fees - £ 27,000.00 1.20% 5,223,888 £ 2,250,550.00 100%

17. The relative proportion of business mileage costs for 2010/11 can be applied to total expenditure for previous years to estimate business mileage costs. The known mileage rate can then be applied to costs to estimate distance travelled. Example 2010/11 2009/10 2008/09 Total expenditure £ 2,250,550 £ 1,800,000 £ 2,500,000 Business miles expenditure £ 1,930,000 ?? ?? % 86% ?? ?? £/mile £ 0.45 £ 0.40 £ 0.40 miles 4,288,889 ?? ?? 2010/11 2009/10 2008/09 Total expenditure £ 2,250,550 £ 1,800,000 £ 2,500,000 Business miles expenditure £ 1,930,000 £ 1,543,623 £ 2,143,920 % 86% 86% 86% £/mile £ 0.45 £ 0.40 £ 0.40 miles 4,288,889 3,859,057 5,359,801

18. Normalise data Puts the carbon footprint into the context of your business Example KgCO 2 / km KgCO 2 / Turnover (sales) Enable comparisons of carbon efficiency

19. Remember the principles... RELEVANCE TRANSPARENCY PRAGMATISM CONSISTENCY ACCURATE/COMPARABLE

20. Philip Duddell, Operations Director, The Olive Consultancy www.consultolive.com Thank you.. Photo courtesy of Rolls Royce plc