Spartan Engineering faced challenges with disparate systems and Excel-based processes. They hired a consultant to develop an ERP roadmap and implement Oracle EBS 12.1.3 using Oracle Business Accelerators. This reduced timelines and costs. Spartan now has improved processes, controls, and departmental integration, achieving excellence. Lessons included needing top management commitment, an ERP roadmap, effective communication, and a knowledgeable implementation partner.

1. Spartan Engineering - From Excel to
Excellence
Divyesh Muni
Nishnaat Management Consultants
Pvt. Ltd.

2. Overview
• Background
• Challenges Faced
• Steps taken to overcome the challenges
• The evaluation process
• Oracle Product Deployment
• Impact of adopting OBA
• Achieving Excellence
• Lessons learnt
• Consulting Partner

3. Organization Background
Spartan Engineering Industries Pvt. Ltd (Spartan), established in 1971 is one of
India’s fastest growing construction equipment manufacturing companies. It’s
range of products and services include:
– Bar cutting & bending machines
– Multi Function Hoists
– Rope Suspended Platforms
– Tower Cranes
– Technical consultancy
– Leasing of machinery
– Continuous after sales service
The organization has grown from a USD 1 million company to a USD 17.5 Million
enterprise in the last eight years is keen to adopt industry best practices and
yearns to be a USD 200 Million diversified group by 2025.
Currently two manufacturing centres and seven sales and service centres expected
to increase exponentially.

4. Challenges Faced
• Disparate application systems and data repositories
• Data Duplication and Data inaccuracy
• Poor internal controls
• Lack of interdepartmental integration
• Excel based reporting systems
• End user resistance
• Change Management
• Family Run business growing at exponential pace. Absence of in-house
capabilities to comprehend, manage and adapt to the project dynamics.
• Multiple Locations

5. Steps taken to overcome the challenges
• Appoint Process Consultant – Nishnaat Management Consultants Pvt. Ltd.
– Process Reengineering
– Channelise the implementation,
– Advice Spartan leadership on the do’s and don'ts,
– Project Management
– Manage the softer aspects of the ERP Implementation etc
• Develop a Long Term Roadmap for Successful Oracle EBS Adaptation, listing
business impact, projected benefits and responsibilities
• Listing of Business Requirements to be addressed by the Application System
• Identifying critical areas to be addressed and long pending issues.
– Sub-contract Manufacturing
– De-kitting Process
– Return to Vendor
• Development of an RFP to be circulated among shortlisted products and their
implementation partners

6. Evaluation Process
• Evaluation of responses received to the RFP
• Product and Implementation Partner Evaluation
• Product Finalization - Oracle EBS 12.1.3
• Implementation Partner Finalization
• Contracting

7. Oracle Product Deployment
• Establishing Project Goals
• Project Management
• Oracle EBS ver 12.1.3 modules
– Order management
– Discrete Manufacturing
– Purchasing
– Financials
– Tele Sales
– Field Service
– Service Contracts
• Adopting Oracle’s EBS deployment methodology
• Identifying, configuring and implementing Oracle Solution for addressing
critical areas and long pending issues
• Project Duration – 5 months

8. Impact of adapting OBA
Adopted Oracle Business Accelerators (OBA) for the implementation
• Easy-to-use implementation solution
• Incorporated industry best practices business flows
• Enabled the OBA Certified implementation consultants to easily map the
business to Oracle EBS
• Oracle EBS could easily be deployed
• Reduction in the implementation time and cost

9. Impact of adapting OBA
Traditional Oracle EBS Implementation Cycle
As-Is To Be Cutover
Business Process Solution Build CRP UAT Data Migration and
Process Definition Go-Live
Study
Timeline
Implementation with OBA + appLOAD
OBA Data Cutover
Collection CRP UAT Data and
And Tool Migration Go-Live
Run
Timeline
9

10. Achieving Excellence
• Single information repository organization wide
• Inter departmental integration
• Increased speed of response
• Streamlining of business processes
• Enhanced internal controls
• Continuous support from Chain-Sys
• Adhering to the ERP Roadmap

11. Lessons Learnt
• Top Management Commitment key to project success
• Reduction in implementation schedules by deploying OBA
• Devise and adhere to the ERP roadmap
• Effective project communication
• Link EBS Adoption to employee performance management system
• The EBS Implementation is a good opportunity for the organization to
revisit existing business processes
• A Process Consultant plays an effective role in Business Process Re-
Engineering, assisting the organization in preparing for the EBS
Implementation and for managing the softer aspects of the implementation
• Seek services of a knowledgeable and committed Implementation Partner

12. Consulting Partner – Chain-Sys India Pvt. Ltd.
• Reputed implementation partner
• Simplicity
• Industry knowledge
• Top Management Support and commitment to success of the project
• OBA Experience
• Demonstrated ability to address issues faced by Spartan
• Great people to work with