The document summarizes a project to relocate Autodesk's Massachusetts office to a new building in Waltham. The project objectives were to use public display space to showcase Autodesk technology, design the space to showcase Autodesk's development recommendations, and manage a limited budget and short timeline. The project utilized building information modeling (BIM) for 3D space mapping and integrated project delivery (IPD) for highly collaborative design between architects and contractors. Key objectives were to move 300 employees on schedule, create a case study for customers, and achieve LEED Platinum Certification for sustainable design. The project faced challenges including delays, scope changes, and balancing stakeholder needs but ultimately helped Autodesk with marketing materials

1. AEC ProjectCreative Collaborators December 5, 2010

2. IntroductionRelocation of Massachusetts office to a new building at 1560 Trapelo Road in Waltham. ObjectivesUse Public elements such as a display space to showcase Autodesk’s technology;The design will showcase new methods of development that Autodesk currently recommends to customers;Manage a limited budget and a very short timeline in which to complete the project.1

3. Whatis Building Information Modeling (“BIM”)?A software program that allows for a space to be mapped in 3-D, to show all of the design and construction elements; 3-D renderings of a space under construction enables major design elements, such as lighting, to be modified early on, during construction; This process helps facilitate key design changes and provides for a more collaborative design process. 1

4. What is Integrated Project Delivery (“IPD”)?A design and construction process, between architects, contractors and the client, which is highly collaborative; Agreement to work in an IPD environment can be built into the contracts for the architect and contractors.;If the project does not get completed on time or budget, no one gets paid; Major challenge is to find architects and contracts willing to work in such an environment. 1

5. Measuring Success - And Paying For It1

6. 3 Key Objectives-> Move 300 people with supplies and equipment-> Creating a case study for future customers-> LEED Platinum Certification1

7. LEED Platinum Certification1

8. Complete the Move on ScheduleFour weeks behind scheduleComplete the move before lease expirationLessonAgile processes require metrics and discipline-> change in scope-> Small slips for earlier tasks let to disproportionate slips later1

9. Managing a More Agile Process-> discipline-> metrics-> evaluation1

10. Meet the Needs of StakeholdersLong term stakeholdersProject team stakeholdersIssuesCafé kitchen scope creepFacilities removed from original scopeOther scope changesLessonStakeholder analysisFormal scope change process1

11. Meet the Needs of StakeholdersLong term stakeholdersProject team stakeholdersIssuesCafé kitchen scope creepFacilities removed from original scopeOther scope changesLessonStakeholder analysisFormal scope change process1

12. Stakeholder SatisfactionTocci Building CompaniesKling Stubbins ArchitectsSubcontractorsAutodesk CorporateAutodesk MarketingBuilding OccupantsProject ChampionsMore ImportantLEED ConsultantVerizonAutodesk LegalFurniture VendorMoving CompanyFacilities Mgmt CompanyBuilding OwnerCity of WalthamAutodesk ITFood Service VendorWaltham ResidentsLess importantShort-term StakeholdersLong-term Stakeholders1

13. Create Marketing Materials Marketing opportunity and public exposure

14. White papers and videos

15. Millennium article

16. HBS case

17. Publications of AIA

18. Risks

19. Extremely aggressive schedule

20. High degree of publicity

21. Lesson

22. Magnitude of the risks versus cost of risk mitigation1

23. Achieve LEED Certification1

24. SourcesIntegrated Project Delivery at Autodesk, Inc. (A), p. 8. Harvard Business School Case 9-610-016, 1 Mar 2010, Harvard Business School Press.Integrated Project Delivery at Autodesk, Inc. (C), p. 1. Harvard Business School Case 9-610-018, 24 Sept 2009, Harvard Business School Press.LaBarre, S. & Goldberg, J. (2009). IPD – The Tools. Metropolismag.com, Issue 11, page 50 .“Leadership in Energy and Environmental Design,” www.wikipedia.com, Accessed on 3 Dec 2010.Project Charter, Team Creative Collaborators1