Your Office 365 subscription has so many excellent tools, some of which have overlapping uses. So, how do you choose between them? SharePoint Online, Microsoft Teams, Yammer, Outlook Groups, Planner, Delve, Exchange Online... to name but a few.

1. Office 365 Tooling
How Not to be a Kid in a Toy Shop

2. Office 365 Tools
SharePoint
•Management of documents, pages and
business processes
Teams
•Chat-based workplace
•Hub for real time project
collaboration
•Extensible and customisable
Outlook Groups
•Threaded conversations by email and
browser
•Provisions a SharePoint Team site for
document storage
Planner
•Light-touch, Kanban-style project
management
Yammer
•Open discussion space where people
can connect
Forms
•Surveys, Polls and Questionnaires
Delve
•Personalised dashboard driven by
search
•View of your world within Office 365
Flow
•Drive complex workflow processes
•Integrate with external systems
PowerApps
•Mobile, tablet and desktop forms
•Simple and complex logic

3. Yammer
• Company-wide discussion forum
• Threaded discussions
• Retain conversation thread
• Saved, referenceable
• Public and private groups

4. Teams and Planner
• Integrates with SharePoint &
Planner
• Discuss Documents in Situ
• Retain Conversation Thread

5. SharePoint Online – Document Management
• Lists and Document Libraries
• Calendar, Tasks, etc
• Libraries and files
• Word, Excel, PowerPoint
• SharePoint Workflow
• Simple business processes
• Can be long running
• Closely related to list and library content
• More complex integration scenarios
• See PowerApps and Flow

6. PowerApps and Flow
• PowerApps:
• Easy mobile and desktop forms
• Microsoft Flow
• Processing forms
• Connecting systems
• e.g. Twillio for sending SMS
• Approval processes
• Store form responses
• SharePoint content
• Databases
• Other

7. SharePoint Online - Modern Communication
Sites
• Easy to create content
• Consistent style
• Responsive design
• Mobile friendly

8. SharePoint Online - Authoring News
• Simple tools
• In-place content editing
• Choices of layout
• Media embedding
• Microsoft Stream for videos

9. Delve
• Delve offers personalised dashboards
• My Recently Viewed, Edited
• My Team
• Integrates with Search
• Create custom area-specific dashboards
and search experiences

10. Intranet Activities & Tools
Document
Management
Collaboration Conversation
& Discussion
Scheduling &
Projects
News Other
Systems
SharePoint   
Teams      
Groups   
Planner   
Yammer   
Exchange    
Delve  