This workshop was held on November 14, 2014, and addressed the evaluation and promotion process for non-tenure-track faculty at the University of Oregon. Topics covered include the timeline; candidate responsibilities; research, teaching, and service expectations; and vitae and personal statement preparation.

1. DISCLAIMER
• Materials presented are for general informational purposes
only and do not constitute official University rules, policies or
practices, or interpretations or summaries of such rules,
policies or practices. No warranties or representations are
made as to the accuracy of any information presented. Any
discrepancy between the information presented here and the
official rules and policies of the University of Oregon and the
Oregon University System is not intended to and does not
alter or amend the official rules and policies.

2. NTTF Faculty (Instructional)
Review and Promotion
Promotion and Tenure
for Untenured Faculty
Barbara Altmann
18 November 2014
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs

3. CBA: ARTICLE 19
Two kinds of reviews:
 reviews for contract renewal
 every contract period or every 3 years, whichever is sooner
 promotion reviews
 only 1 review in a year when up for promotion
 independent decisions made on renewal and promotion

4. POLICIES AND PROCEDURES – SOME PRINCIPLES
 Development of written procedures and criteria at
unit level (Article 19.2) – in process F14. Policy must
include process for reviewing adjuncts
 Policies and procedures must be available to faculty
 If promotion criteria change, faculty can elect
current or prior version
 Promotion process must involve review committee
 Must specify whether external reviewers needed

5. REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF
 Purpose: to determine “if the NTTF member is
meeting the standard of excellence appropriate to a
major research university”
 Goal: “to help [NTTF] grow as scholars, researchers
and educators, identify areas of strength, and
identify areas that need improvement”
 Timing: each contract period prior to consideration
for renewal or once every 3 academic/fiscal years,
whichever is sooner

6. CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]
 Instructional NTTF
 Review includes student evaluations and one peer review
per contract period
 Research NTTF
 Assessment of quality of work and outcomes by
established procedures
 Librarians
 Review of demonstrated achievement in professional roles

7. CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]
 Review process must include an opportunity for
individual to discuss performance with supervisor
 Evaluation of professional development activities will
consider availability of support, opportunities, and
individual’s efforts to secure funding
 Faculty members will be evaluated only on criteria
approved and made available

8. PROMOTION REVIEWS, CAREER NTTF
 Eligibility: 6 years of service at average of .4 FTE or
greater (counting a maximum of 3 terms per AY on 9-
mo contract, 4 terms per AY on 12-mo contract)
 “Up or out”: applicable only for librarians. Promotion
is elective. Employment can continue at current rank
 Promotion not purely for longevity of service
 Accelerated review: possible for particularly
meritorious case

9. PROMOTION REVIEWS, CAREER NTTF [CONT’D]
 Credit for prior service: determined at time of hire;
flexible use; consideration of 6 years prior to
promotion
Multiple or joint appointments: expectations and
process specified at time of hire; must be signed
 Initiating promoting process: candidate notifies unit
head in year prior to the year in which promotion is
sought

10. PROMOTION: MATERIALS PROVIDED BY CANDIDATE
 CV
 Personal statement: teaching, scholarship, research and/or
creative activity, service, contributions to institutional equity
and inclusion (all as measured against criteria)
 As applicable:
 Teaching portfolio
 Scholarship portfolio
 Service portfolio
 Professional activities portfolio
 List of qualified external reviewers

11. WAIVER AND NOTICE OF MEETINGS
Waiver of access to materials: individual may choose
to waive, in writing and in advance, access to
evaluation materials (doesn’t preclude redacted
versions or summary). Waiver statement included in
file.
 Notice of meetings: individual must be given 3 days
notice of meeting; can bring colleague or union rep
as observer

12. PROMOTION FILE: MATERIALS SUBMITTED BY UNIT
 Statement of duties and responsibilities
 Conditions of appointment
 Criteria for promotion
 Candidate materials
 Supervisors’ letters of evaluation
 External reviews, if applicable
 Committee report; unit recommendation and vote
 Unit head’s independent review and
recommendation

13. ONCE PROMOTION FILE LEAVES DEPARTMENT
 For AY14-15, files due in AcAff by 15 April (earlier
internal deadlines for deans’ offices)
 Review and recommendation by vice president,
dean, or director is added after file leaves unit
 File reviewed by provost or designee, with
recommendation from Academic Affairs and Office of
VP for Research and Innovation (as appropriate)
 Candidate notified in writing

14. AFTER THE REVIEW
 Assumption of new rank: beginning of next academic
or fiscal year (or nearest next term)
 Reapplication for promotion if unsuccessful: possible
after 3 additional years at average of .4 FTE or more
 Appeal of denial: as provided by CBA Article 21
 Withdrawal of application for promotion: made in
writing to provost and dean anytime before provost’s
decision

15. RESOURCES
CBA available on Academic Affairs web site:
http://academicaffairs.uoregon.edu/
Contacts:
Barbara Altmann, Senior Vice Provost, AcAff
baltmann@uoregon.edu (6-2172)
Ken Doxsee, Vice Provost, AcAff
doxsee@uoregon.edu (6-2846)
Jane Gordon, Senior Project Leader, Implementation
jgordon@uoregon.edu (6-7891)

16. Promotion and Tenure
for Untenured Faculty
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs