This document discusses the importance of data backups for businesses. It notes that many small businesses lack formal backup procedures or have inadequate disaster recovery plans. This puts them at risk of lost revenue and even closure if data is lost. The document provides recommendations for implementing automated and centralized backup solutions that protect important data files regularly through techniques like disk-based backups, deduplication, and cloud storage. Regular backups are crucial for businesses to avoid potential financial losses from data loss or system failures.

1. NOTHAVING A GOOD BACKUP FOR YOUR BUSINESS WILL LEAD TO LOST
REVENUE WHEN DATA LOSE HAPPEN:A CASESTUDY
CONTENTS NUMBER
Abstract……………………………………………………………………………………………..1
Introductiontoback up…………………………………………………………………….. 1
Challenges facing business owner…………………………………………………….. 2
Solution…………………………………………………………………………………………….. 2
Types of data that shouldbe back-up………………………………………………….3
How oftenshoulddata be back-up………………………………………………………4
When shoulddata be back up……………………………………………………………..4
How to store back-updrive………………………………………………………………….5
Reasons for data back-up…………………………………………………………………….5
Conclusion……………………………………………………………………………………………6

2. Abstract:
Data is the backboneof every business in this era of technological boom, yet
many organizations fail to back up there or not doing it properly. Losing data
can causehuge setback and great financial lose. This Case study looks at back
up challenges and solutions.
Introduction:
A backup is duplication of files created as an alternate in casethe real data is
lost or becomes unusable. For example, you may saveseveralcopies of a
research paper on your hard drive as backup files in case you decide to usea
previous revision. Better yet, you could save the backups to a USB flash disk,
which would also protect the files if the hard drive failed.
Hard drives are meant to run for many years without crashing. But justlike all
electronic devices, they are not immune to problems. Becausethey are not
solid state devices, hard drives rely on moving parts to access data, which can
malfunction and causeyour data to become unrecoverable. If you need proof
of how fragile hard drives really are, go to your local computer storeand have
someone show you an open hard drive. When you realize all your data is
stored in such a small, delicate device, you may have a new understanding of
why you need to back up your data.
But it's not justhardwaremalfunctions you haveto worry about. Software
corruption can also damage your files.
Directory structures can become damaged and causeentire folders to
disappear. Files can be mistakenly deleted or corrupted by viruses or other
softwareattacks. Program installation conflicts can make applications or files
unusable.
There are unfortunately many ways data becomes damaged or disappear.

3. Without an adequate backup and recovery plan, business is at risk. Because
most business relies on its data and other business application that works with
databasefiles, the costof downtime is exorbitant, potentially exceeding
millions of dollars per hour for such expenses as recovering data and system
files, replacing equipment, losing productivity, and losing customers. A recent
study reveals the “precarious position” of small business backups: 30% lack
formaldata backup and storage procedures, 39% review their storage
procedures only after a problem occurs, 34% admitto only fair or poor
performancein storing backup data offsite, 17% don’tconsistently perform
incremental data backups, and 55% ratetheir disaster recovery plan as fair or
poor. According to a disaster recovery study, nearly half of the companies that
are unable to fully restoretheir data after a disaster will go out of business
entirely. Developing a solid backup plan requires an investment of time and
money, but the costis far less than the burdensometask of recreating data for
which no backup exists.
Challenges:
A lot of business owners havea negative perception towards safeguarding data
properly. There is a general thought that with strong financial strength and
good numbers of capable strength, there are better things to do than worry
about back-ups
Given their smaller budgets and lack of in-houseITexpertise when compared
to larger enterprises, small business requires solutions that are both cost-
effective and easy to use.

4. The top challenges business facewith regard to back-up includes:
Implementing comprehensive protectionwithminimal impact on business
operations:
Itis estimated that data volumes are increasing by as much as 50% per year. At
the sametime, the demand for higher systemavailability is shrinking backup
windows. Together, these trends are placing greater pressureon small to
medium-sized business to improvebackup efficiencies and deliver prompt
recovery. Goneare the days when critical systems could be shutdown to
performbackup operations.
Meeting increasingly stringent backupand recovery requirements:
The requirements to recover lost or corruptdata to a specific point in time
and reduce the overall time to restore data are becoming morestringent and
are now often measured in hours instead of days. Increasingly,tape-based
backup infrastructures areunable to meet these requirements.
Dealing withlimitedbackupadministrationresources:
This is a key issueparticularly with smaller companies that may not have
dedicated ITstaff or backup administrator. The result is that a large percentage
of critical data is generated by distributed clients; and an inability to protect
this data can leave businesses open to data loss that can have a significant
impact on the business.
Deploying disaster recovery strategies cost-effectively:
As the Rubicon Consulting survey madeclear, data protection practices aren’t
wherethey should be for most ventures. Too often businesses lack the
administrative expertise, and off-site storagerequired to providetrue disaster
recovery capabilities.
Solutions:

5. Businesses may not need the high financial investment if their finance is
limited but they do need good and working back-up solution. That means
policy-based backups, automated operations and centralized management
should be key design tenets to help lightly staffed businesses effectively
manage systemand data protection operations. Integrated disaster recovery
capabilities, meanwhile, make it easier to rapidly restore complete systems.
Newer technologies such as disk-based backup, snapshotbackups, data de-
duplication, continuous data protection and cloud-based backup options can
help businesses address shrinking backup windows, increasingly stringent
RPOs/RTOs (recovery pointobjectives/recovery timeobjectives) and recovery
reliability concerns. The technologies to implement these solutions do exist,
but many business owner and ITstaff can feel overwhelmed by the technology
and often, the cost of the solution, leaving their business vulnerableto an
avoidable disastrous outcome. While there is no one answer that fits all needs
all the time, business ventures would benefit froma backup solution that
allows for automation and centralized management of their backup practices.
What Types of Files ShouldBe BackedUp:
The mostimportant files to back up are data files—the files that change on a
frequent basis e.g. Database and accounting files, even contractagreement
files can be scanned and backed up. The wholesystemshould also be back-up
periodically in case of a catastrophic disaster. This periodic backup should
include systemfiles that contain specific user information for customized
settings and passwords.
How Often Data Should Be BackedUp:
Since data files change every time someone enters new information, many
expert advises that files should back up every day (or only those files that have
changed) and then perform a complete backup of the entire systemon a
weekly, bi- weekly, or monthly basis.
When ShouldBackups Take Place:
There should be back up data after regular business hours when employee
demands on the network areat a minimum. This off-hours timeframe is called

6. the “backup window.” Mostbusinesses havean adequate backup window to
performbackup jobs at night and on weekends.
How to store back-updrive:
File level back up:
File level backup consider individual document restores, which are valuable
when you have only a couple of file to restore to a VM and don't haveto
restoreall the data justto restorethe individual documents.
File level procedures entails lower preparing power becauseof the littler file
and the lower amount of comparison. Accordingly, theeffect on the system
implementing the inspection won’t be much.
The easiest type of document back-up is the essential duplicate of files from
one systemto another. Lately, there is more to file backup than the usual
duplicating files.
Nowadays, fileback-ups areintended to robotize the procedureof copying
records in various folders and on various sorts of socialmedia. Most can add
records to compacted files called archives and at the same securethe folders.
File level back-ups can be efficiently utilized using the customary back up
methods by running a back-up agent inside the working arrangementof a VM.
Likewise, numerous backups’ applications that havesupportfor virtualization
can performrecord level reinforcements through non-traditionaltechniques,
for example, utilizing VMware's Consolidated Backup application. file level
backups areawesomefor restoring a little number of records, however
restoring an entire VM can be additional lengthy on the grounds that you
normally need to install a guestworking framework and backup agentbefore
you can restorewhatever is left of the VM information.
Common softwarethatutilize file level back-up are incorporateSymantec
Backup Exec, NTBackup(fromWindows Server 2003 and beneath), and Bacula.

7. Cloud Backup:
In cloud backup, your computer automatically sends your data to a remote
data centre at specified intervals. To performa backup, you simply install
backup software(Backup+) on every computer containing data you wantto
back up, set up a backup schedule, and identify the files and folders to be
copied. The softwarethen takes care of backing up the data for you.
Reasonfor data back-up:
Data backup is easy to do and can saveyou great amounts of time as well as
ensurethat your data is securein the caseof disaster. Data recovery is a very
difficult, time consuming and expensive process, and it is not even assured that
you will be able to recover your data froma systemcrash.
Conclusion:
A lot of business owner engage in backup strategies that are risky by not
prioritising back-ups and recovery solution. Many CEO belief data loss can’t
disturb their business while others are not justsureof which back-solution
suite their venture. By developing effective back-up solution, Firm owners can
be at restthat their data won’t be lost and in event of massivedisk failure,
they won’tgo out of business.