1. East Coast Convention Fundraising & Event Subcommittee
September 16, 2011
Attendance: Julie B., Chairperson; Chrissy M., Pam K., Alseia M., Joe O., Leo M., Debra B.,
Amy A., Robert W., Tracy L., Mike B., Philip S., Chuck P., Mike M., Gina B., Dina W., J. C., and
Mary H.
The meeting was opened at 5:30 p.m. The meeting was properly noticed. The meeting was held
at St. Mary’s Church, 257-57th Street, Pittsburgh, PA 15201. The 12 Steps were read by Chrissy
M. The 12 Traditions were read by Alseia M. Pam M. read the Event and Fundraising
guidelines from the Advisory Board.
Julie outlined for the subcommittee the tasks at hand. That there was a seven month window to
raise approximately $7,000. The Host committee has added the following stipulations of no
gambling and no paying at a discount and reselling (to ensure that the sales are funds generated
by addicts for addicts). Julie also noted that selling of tickets was limited to Subcommittee
Chairs or AB members. It was mentioned that E&F Subcommittee could sell tickets to members
to ensure fiscal accountability and if those members don’t resell through the fellowship the E&F
Subcommittee will purchase those tickets back. In this way, E&F would not compromise the
integrity of the fiscal accountability which is a tremendous concern based on the history of this
event.
Team Leaders: Julie mentioned that to get the task at hand done there would need to be team
leaders. It was also discussed and agreed to have seven fundraising to make the money and to
hold additional fundraising to promote unity throughout the region.
Canoe Trip: Julie went over the Canoe Trip and reviewed the prices for food. Julie asked for a
show of hands for those in favor and those opposed. There was no opposition. E&F will use
those prices for the Canoe Trip on 10/1/2011.
Julie asked for wiling members to assist and leave by 8:30 a.m. for the Canoe Trip to help set up
the food tables. Leo, Debra, and Alseia agreed to help.
Hayride: It was discussed to have a hayride in November. It will be $50 per tractor and each
tractor will hold 70 people with a 3 hour bonfire to follow. Complementary coffee, hot chocolate
and marshmallows are provided. We do have a release of liability form to cover any medical
issues. Our cost would be $6.50 per adult and $3.50 per child. It was discussed to reserve two
tractors and to provide a rain date. It was also discussed the possibility of a bake sale for this
event. Discussion ensued surrounding the “mark-up” of the tickets surrounding the adult price
which was proposed as $15 with a $5 cost per child. At the end of the discussion it appeared the
general consensus was that there would be more children than adults on the hayride and therefore
the larger increase in revenue would not be as great as projected solely on adult ticket costs.
There was a motion made:
M/S/C “To sell hayride tickets of $15 per adult and $5 per child”.
The AB President gave permission for the Host to sign this contract and Julie will present this to
the Host for review at the next Host meeting.
Steelers vs. Browns Game: Chuck provided information on renting a bus for the Steelers vs.
Browns game. There is a budget below.

2. Description Amount Cost per unit Our Cost Fun(d)Raising Costs
Tickets* 57 46.00 2552.00 5600.00
Bus 964.00
Bus Driver Tip 50.00
Complementary game
ticket to driver
3566 5600.00
Fun(d)balance 2034.00
• Initial outlaying costs: $655 to reserve seats and $100 to reserve the bus.
Other fun(d)raising ideas: Pool party, Steelers game video party, Steelers vs. Browns, Pitt game,
Murder Mystery, Bowling, 80’s dance/speaker, Ice Skating, Game Night, Talent Show, Moraine
State Park Overnight Camping, Skiing and Tubing and Breakfast with Santa.
Event Team Leader Proposed Area Anticipated Season
Pool party Mary H. Erie, Pa Early Winter or mid-
Spring
Steelers Video Party
Steelers Vs Browns Chuck January 1, 2011
Pitt Philip S
Murder Mystery JC North Pittsburgh Early Spring
Murder Mystery Tracy South Hills Late Fall
Bowling Mike Pittsburgh December/January
80’s speaker
Ice Skating Tracy North Pgh Winter
Game Night Gina
Talent Show Alseia Laurel Mountain Late Spring
Skiing/Tubing Joe South Hills Dec/January
Camp out Mike Lawrence County Spring
Breakfast with Santa Chrissy North East December
The following areas are located within Tri-State:
Area Number of Events
1 PASCNA (Pittsburgh) 1
2 PICNA (Hill, North side)
3 Northeast (Oakmont, Verona, 1
Armstrong County)
4 North Pgh (North Hills) 2
5 South Hills 2
6 Laurel Mountain (Altoona) 1

3. 7 Wheeling WV
8 Beaver Valley (Aliquippa/
Airport)
9 Erie 1
10 Central Western PA (Titusville,
Oil City)
11 Butler (Butler, Cranberry)
12 Lawrence County (New Castle) 1
13 Central Westmoreland
(Greensburg)
14 WE Area (Westmoreland,
Finleyville, Charleroi)
15 Penn Ohio (Farrell, PA)
16 Erie County (outside Erie and
Meadville)
17 East End (Pittsburgh’s east end
– Greenfield, Squirrel Hill,
Shadyside)
18 Southwest (Homestead,
McKeesport, Duquesne)
19. Inner Crossroads (Canonsburg,
Washington)
* Defunct Area but part of Steubenville Ohio
region
Calendar of Events:
Fall
Canoe Trip
Hayride
Winter
December Breakfast with Santa
Pool Party
Pitt Game
Murder Mystery
Ice Skating
Tubing/Skiing
Bowling
Steelers vs. Brown
Spring Game Night
Talent Show
Camp over
80s Speaker/Dance

4. Murder Mystery
It was agreed that the Vice-Chairperson and the Secretary would be elected at the next meeting.
The next meeting will be held at the Door of Hope Church, Friday, September 23, 2011, at
Holmes Street, Pittsburgh, PA 15201 at 7:00 p.m.
Name Phone Email Contacted by Face
book
Chrissy M 412.758.4435
Alesia M. 412.583.2819 alesiamingle@yahoo.com Yes
Joe O 412.944.5455 dementedpgh@aol.com Yes
Leo M. 412.758.4987
Debra B. 412.452.8388 dsbuckster@gmail.com
Amy A 412.773.4962 Amya7752@gmail.com
Tracy L. 412.583.0479 TracyALeach@verizon.net Yes
Robert W. 412.600.2187
Mike B. 412.537.9489
Philip S. 412.901.4770 shehadyrug@gmail.com
Chuck P. 412.538.7018 Pappa2485@gmail.com
Mike M. 412.216.3231
Gina B. 724.574.3517 gina@clubprophetsystems.com
Dina W. 412.584.2006 djoneswagoner@yahoo.com Yes
J. C. Christopher 412.969.8433 jim@atozqualityelectric.com
Mary H. 412.537.7880 Mhenning@cffei.org
Julie B. 412.969.4075 Julie15201@gmail.com