The document outlines the plans for a Tourism Cultural Night event titled "Fresher's Reception And Farewell Program 2k24" to be held on February 25, 2024. It discusses the event planning process including pre-event, event, and post-event activities. Pre-event activities include committee selection, site visits, invitation distribution, and budget drafting. The event plans include selecting a venue, finalizing the date, creating a guest list, decorations, food/beverages, and a schedule. Post-event plans include collecting feedback. A budget of 900,000 Taka is proposed to cover accommodations, food, venue, transportation, bands, and other expenses.

1. z TOURISM CULTURAL NIGHT
“Fresher’s Reception And Farewell
Program 2k24”

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INTRODUCTION OF THE EVENT
 The format of our event is as follows:
i. Project Proposal: “1st Farewell Program of Department of Tourism and
Hospitality Management
ii. Theme: “A MEMORABLE ENDING TO A NEW BEGINNING"
iii. Date of Activity: 25 February -2024, Sunday
iv. Proposed Budget: 900000 Taka.

4. z Event Planning Process
1. Pre-Event
2. Event Planning
3. During Event
4. Post Event

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Pre Event Activities
 CommitteeSelectionandallottedthetasktodelegate.
 Visitpotentialsites
 Distributionof program invitation
 Financecommitteedraftsbudget.
 Finalizethevenue,Transportation,accommodation

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Event Planning
 Venue Selection
 Finalize The Date
 Create A Guest List
 Decoration And Theme
 Food And Beverage
 Logistic Management
 Approve The Budget
 Execute The Event.

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During Event
Implement the event schedule
 25 Feb ,Sunday ,4.00 PM -Guest reception
 25 Feb ,Sunday ,4.30 PM Welcome speech
 25 Feb ,Sunday ,5.00 PM Freshers Reception
 25 Feb ,Sunday ,6.00 PM Chairman speech.
 25 Feb ,Sunday ,6.30 PM Special guest speech
 25 Feb ,Sunday ,7.00 PM Chief guest speech
 25 Feb ,Sunday ,7.30 PM Farewell ceremony
 25 Feb ,Sunday ,8.00 PM Cultural night

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Post Event
Department Teachers Feedback
Faculty Member Feedback
Students Feedback

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Venue
Layout

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Fund collection of the Event
 Financial Institutions
 Collecting Registration Fee
 Registration Booth Setup

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Source of Fund
 Department Funding = 200,000 Taka
 Student Contribution = 300,000 Taka
 Sponsorship = 400,000 Taka
 **Estimate cost +/= 900,000 Taka

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Projected Income
Income source Amount
Registration (1000 *200) 200000
Department 300000
Rajshahi AM Bazer 40000
Unilever 100000
Westin Dhaka 200000
Hotel Castel Salam 60000
Total = 900000

14. z Projected Expenses
Expenses DESCRIPTION Amount
Accommodations 10 room, 1000 per night 2
days
200000
Foods Snakes + Buffet dinner 100000
Venue 10000
Transportation 10 car 5000 per car 50000
Band 2 National band 150000 per
band
300000
Music instruments rent 20000
Decoration 30000
Miscellaneous 30000
Medical 10000
Prize 50000
Total = 800000

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Net Income:
Description Amount
Total earnings 900000
Total cost 800000
Net income 100000

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Sponsorship Management
 Identify Potential Sponsors
 Creating Relevant Proposal
 Negotiating Terms Of Budget
 Ensuring Fulfillment Of Sponsorship
Commitment During The Event

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Food & Beverage Planning
 Audience Number
 Plan Manu according to number of guest
 Set a goal for the program

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Thank you.