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Memo Writing
LEL 1012

Afifah Quraishah binti Abdul
Nasir
Definition
 Typically

used for communication within a
company

 Memos





serve a variety of purposes:

To provide any kind of information
To remind someone of required action
To inform or request decisions, actions, etc
 Most

memos communicate basic
information, such as meeting times or due
dates.
Common Types of Memos
 Directive




Memo

States a policy or procedure you want your
reader or co-worker to follow

Response Memo


To provide the audience with desired
information.
 Trip


Report Memo

Usually sent to a supervisor after an
employee returns from a business venture

 Field


Report Memo (Lab Report)

Often used to report on inspection and
procedures
Memo for Meeting
 Directive

memo

 Usually

used to inform about an
upcoming meeting

 Followed



by ‘Notice and Agenda’

Notice: reminder
Agenda: list of topics to be discussed in the
meeting
Universiti Pertahanan Nasional Malaysia, Kem Sungai Besi, Kuala Lumpur
Ref. No_______________________

Date _________________________



____________________________________________________________________
__________________________________________________________________________________
____________________________________________________________________
__________________________________________________________________________________
____________________________________________________________________
__________________________________________________________________________________

Duty Honour Integrity
Yours Sincerely,
………………………
(
Position
Department

)

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Memo writing

  • 1. Memo Writing LEL 1012 Afifah Quraishah binti Abdul Nasir
  • 2. Definition  Typically used for communication within a company  Memos    serve a variety of purposes: To provide any kind of information To remind someone of required action To inform or request decisions, actions, etc
  • 3.  Most memos communicate basic information, such as meeting times or due dates.
  • 4. Common Types of Memos  Directive   Memo States a policy or procedure you want your reader or co-worker to follow Response Memo  To provide the audience with desired information.
  • 5.  Trip  Report Memo Usually sent to a supervisor after an employee returns from a business venture  Field  Report Memo (Lab Report) Often used to report on inspection and procedures
  • 6. Memo for Meeting  Directive memo  Usually used to inform about an upcoming meeting  Followed   by ‘Notice and Agenda’ Notice: reminder Agenda: list of topics to be discussed in the meeting
  • 7. Universiti Pertahanan Nasional Malaysia, Kem Sungai Besi, Kuala Lumpur Ref. No_______________________ Date _________________________ ____________________________________________________________________ __________________________________________________________________________________ ____________________________________________________________________ __________________________________________________________________________________ ____________________________________________________________________ __________________________________________________________________________________ Duty Honour Integrity Yours Sincerely, ……………………… ( Position Department )