The document discusses the ongoing relevance of paper in business despite predictions of a paperless office, with a generational shift leading to a decline in paper use since 2000. It emphasizes the role of remote scan and print technology in facilitating efficient document management while recognizing that most business processes still rely heavily on paper. Key benefits of remote scan and print include improved distribution speed, reduced errors, and enhanced document tracking and security.

1. Remote Scan & Print:
Paper documents and business systems are
here to stay!
ITN Torino October 15, 2009
Magnus Melander
Chairman Possio AB
magnus@wbird.se
Remote Scan & Print © Possio 2009 1

2. The paperless office
• Early prediction of paperless office in Business Week June 1975
– Office automation would make paper redundant for record and bookkeeping
• But ease of producing all kinds of documents on PCs and print them
made office use of paper more than doubling from 1980 to 2000.
Since 2000 global use of office paper has leveled off and is now
decreasing which has been attributed to a generation shift (the
Economist Oct 2008)
• Finally!
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3. Business systems enable the paperless office
• Information is stored and processed in business systems
• Processes support on-line management of the work flow
• Information are accessible from local and remote terminals
• Paper documents are gathered at offices and scanned into business
systems
• Digital documents are printed at offices and distributed
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4. The paperless business
• Is very very far away!
• Almost all business around the world is done on paper
– Papers are signed, rubber stamped and left behind
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5. Office Field
In the early days it was all manually
managed paper
- Distribution: slow
- Processing: slow and expensive
- Storage: slow and expensive
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6. Office Field
GSM
Then came business systems with
scanners, printers and fax
- Distribution: quick
- Processing: slow and expensive
- Storage: cheap
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7. Office Field
Email GSM
3G, LTE
Fax
Now with Remote Scan & Print (RSP) and
business systems
- Distribution: quick
- Processing: quick and cheap
- Storage: quick
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8. Requirements on Remote Scan & Print
• Receipts – so you know the document is printed or received
• Encryption – so no one else can read your information
• Trackability – so you can go back and see what has been done
• Unique identities – so there will never be duplicates
• Meta data – so we know a lot about when and where documents
were created
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9. Examples of documents on the road
• Rail4Chem (Veolia group): Transporter of special goods and
chemicals across Europe on trains. Use GSM fax to comply with
regulations and policies from National Train Authorities.
• ”So in addition to convenience, if you are faxing any quantity of
pages, it just makes economical sense” says Mr Jim Woltmann,
Terminal Manager, Logistics, Kemira US with GRETA in their trucks.
• Torben Rafn: Danish transporter of special goods and all 60 tractors
are equipped with GSM fax to manage transport permits by the
police.
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10. Benefits of Remote Scan & Print
• Best of both worlds: store, handle and distribute digital documents.
Sign, rubberstamp and leave behind paper.
• Less errors since paper documents are captured at creation
• Rapidly updated business systems means excellent service and
quick invoicing
• Any paper document available in case of police controls, customs,
etc.
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11. Where do I start?
1. Subscribe to ”Documents on the Road” (free newsletter)
http://www.possio.com/newsletter.
2. Start using mobile GSM fax and adjust processes
3. Join RSP Pilot program
Thank you!
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