This document provides information about meeting documentation, including notices, agendas, and minutes. A notice informs attendees about an upcoming meeting and should be sent out reasonably in advance with the day, date, time and place. An agenda lists the official items of business to be addressed and is drawn up by the secretary in consultation with the chairperson. Minutes are the official record of the meeting and include discussions, decisions, attendees, and more. They are written by the secretary and serve as an accurate summary rather than a verbatim transcript.