1. Copyright Protected
PiLog – PCM Training
20th Feb 2012

2. Agenda
• END USER
• Search Engine
Quick Search
Advanced Detail Search
 Dictionary Search,
Template Results
• Item Workflow (Material Code creation) SAP MM01
Create, Fill all tabs, Check duplicates, Submit
Rework, Rejections
• Description Change Workflow (Existing Item) SAP MM02
Request, Fill all tabs, Check duplicates, Submit
Rework, Rejections
• Material Extension Workflow
Request, Fill all tabs, Check duplicates, Submit
Rework, Rejections
• Deletion And Undeletion requests SAP MM06
• Link Images and Documents

3. • APPROVER
•Approve the registrations, submit
Rejections
•Approve Extension Requests, submit
Rejections
•Approve Description Change Requests, Submit
Rejections

4. GROUP CATALOGUER
•Search Engine
Quick Search
Advanced Detail Search
 Dictionary Search,
Template Results
•Item Workflow (Material Code creation)
Create, Fill all tabs, Check duplicates, Submit
Rework, Rejections
Transfer Registrations to ERP
•Description Change Workflow
 Approve, Submit
Rejections
•Material Extension Workflow
Approve, Return, Submit
Rejections
• Value Standardization
• Description Generation
• Duplicate Resolution

5. Material / Service Catalogue Comparison
Materials Services
Action
Noun
Modifier
Property n
Property 1
Property 2 Property 2
Property 1
Property n
CLASS
CLASS Noun
Modifier

6. Data Quality Levels
•Level 1: The item is identified in terms its source of supply
and has a reference sufficient to successfully place an order
for the item (sufficient for contracting with a specific supplier)
•Level 2: The item is identified and has been assigned a
class sufficient to allow the classification of the item for the
purposes of enhanced spend analysis
•Level 3: The item is identified and partially described, a
class has been assigned and some of the properties specified
in the Identification Guide for the class have been provided
utilizing the client original data

7. Level 1 & 2 Cataloguing
Power Rating
Frame
Electrical Rating
Speed
Mounting
Insulation Class
Poles
Service Factor
Enclosure
PropertiesItem Class
Part No Mnfr
MOTOR ELECTRIC
WEG1234EF
Original Client Description
MOTOR 400KW 6 POLE 525VOLT MAKE WEG P/N 1234EF: SF1,0 CODE
G:IP65:IL/IN 6.6:DUTY SI: NR.88695 11 00:AMB 40DEGREE C:DELTA T 80DEG:
COS 0,86:COOLING IC 411:ALT1000M:MPD SEC DREDGE MAIN MOTOR

8. MOTOR 400KW 6 POLE 525VOLT MAKE WEG P/N 1234EF: SF1,0 CODE
G:IP65:IL/IN 6.6:DUTY SI: NR.88695 11 00:AMB 40DEGREE C:DELTA T 80DEG:
COS 0,86:COOLING IC 411:ALT1000M:MPD SEC DREDGE MAIN MOTOR
Original Client Description
Item Class
MOTOR ELECTRIC
Frame
Electrical Rating
Power Rating
Speed
Mounting
Insulation Class
Poles
Properties Values
Service Factor
VAC
KW
6
525
400
UOM
Part No Mnfr
1.0 CODE G
WEG1234EF
Enclosure IP65
Level 3 Cataloguing

9. PiLog™ PCM - Features
• Dictionary Management
– Class Definitions, Guidelines, Abbreviations
– Property Definitions, Guidelines, Abbreviations
– Link Attachments (Documents, Images etc)
• Classification
– Build Classification Structures
– Link Classification to Dictionary
• Search Engine
– Quick Search (Fuzzy Logic)
– Detail Search (25 columns to search on)
– Parametric Search (Combination)
– Property Value Search (Pin point search)
• Material Code creation
– Workflow to create new material codes (Avoid Duplication)
• Change or Extension
– Workflow to change or extend material codes (Reuse catalogued data)
• Description Generation
– Rendering Guide (Improve consistency)
– Create structured, variable length descriptions (Two types)
– Abbreviated standardized SAP 40 Char descriptions
– System generated descriptions

10. • Duplicate Resolution
– On new material code creation (Prompt Users)
– Bulk Processing (Cross reference between duplicates)
• Technical Value Standardization
– Normalize values
– Build Prescribed Value repository
– Reuse the standard values for new material creations
• Attachment Manager
– Attach material images and view them when you want
– Attach drawings/documents
• Reports
– Generate reports on ease
– Monitor the KPIs of Employees
• SAP Interface
– Instant synchronization with SAP
– Easy seamless interface to SAP
PiLog™ PCM - Features

11. End Users
Plant
Approver
Submit
Upload to ERP SYTEM
Registration Request
Group Cataloguer
PCM Process Overview

12. CORPORATE
Business Unit 1 Business Unit 2 Business Unit 3 Business Unit 4 Business Unit ‘n’
GROUP CATALOGUER
Site Cataloguer
(Business Unit 1)
Site Cataloguer
(Business Unit 2)
Site Cataloguer
(Business Unit 3)
Site Cataloguer
(Business Unit 4)
Site Cataloguer
(Business Unit ‘n’)
Approver Approver Approver
End User 1 End User 2 End User 3 End User 4 End User ‘n’
Search Engine User 1 Search Engine User 2 Search Engine User 3 Search Engine User 4 Search Engine User ‘n’

16. ISO 8000 Quality Data
Data that meets
requirements
Data that is
unambiguously
encoded
Data that is
application
independent
ISO 22745 is a standard for the exchange of ISO 8000 quality data