This document provides a summary of an upcoming deployment for families of sailors aboard HMCS WHITEHORSE and HMCS NANAIMO. The summary discusses the purpose of supporting Canada's national interests in combating illicit trafficking in the Caribbean and Eastern Pacific oceans. Safety is paramount, and support services are in place through the Military Family Resource Centre (MFRC) to help families connect with deployed loved ones and access assistance programs during the deployment. Realistic expectations will help reduce uncertainty during the separation.

1. Families, Friends and Crew of
HMC Ships
WHITEHORSE and NANAIMO
Pre-Deployment Brief
LCdr Chris Rochon LCdr Jeff Hopkins
HMCS WHITEHORSE HMCS NANAIMO

2. Purpose of Tonight
• To give a general understanding of where we
are going and what we will be doing
• To introduce you to support services and
connect you to methods of assistance while we
are gone through MFRC
• To explain the nuances of connections to loved
ones while we are deployed
• To answer your questions and concerns

3. Situation
• Transnational criminal organizations use the Caribbean
basin and Central America as transhipment areas for the
illicit traffic in drugs, weapons, money and people
• Illicit trafficking is a significant source of revenue for
organized crime, a growing threat to national, regional
and international security and, therefore, to North
America and Canada
• Importance of continued support to continental agencies
that focus on the diminishing these occurrences to
maintain Canada’s support in this area of concern

4. Mission
• Operation CARIBBE is the Canadian Armed
Forces’ recurring participation in the
multinational campaign against illicit trafficking
by transnational organized crime in the
Caribbean basin and the eastern Pacific Ocean

5. Example of Recent Successes
• 2013 – EDM, YEL
– Intercepted several vessels, boarding 5
– 1000kg Cocaine seized by EDM
– 450kg Cocaine seized and diverted by YEL

6. What will WHI/NAN Be Doing?
• Working as tasked by Canadian Joint
Operations Centre in Canada and working with
embarked US Coast Guard Law Enforcement
Detachments
• Monitoring and reporting vessel movements in
assigned area
• Assisting Law Enforcement Officers in assigned
taskings by their tasking authority

7. Where are we going?
Eastern Pacific

8. Common Concerns
• Pay and benefits
– No extra pay entitlements
– No Leave Travel Assistance entitlement
– Pre/Post Deployment Leave
• Care of Ill and Injured
– Medical Technician or Physician Assistant
embarked
– Local facilities
– Process in place to repatriate

9. What to Expect
• Your loved ones
– will not be able to discuss mission events or
locations
– may not be reached by phone or internet for
periods of time due to operations,
communications limitations
– may use social media, under conditions
• Contact
– Through the MFRC

10. Summary
• We are supporting Canada’s national
interests
• Safety is paramount to everything we do,
including information management
• Ensuring that everything is set up well to
support loved ones at home goes a long
way to support our sailors at sea
• Realistic expectations assist in diminishing
the fear of the unknown

11. Discussion & Questions

12. OP CARIBE
Maj John Reilly
Office of the Assistant Judge Advocate General
(Pacific Region)

13. Discussion Points
• Power of Attorney (POA)
• Wills
• SDB Beneficiary Form
• Travel Authorization Letter

14. Power of Attorney (POA)
Allows a person (the donor) to appoint
someone 19 years of age or older (BC)
to be their representative (the attorney),
for the purposes of financial
transactions or business arrangements
on his/her behalf

15. Power of Attorney
• The financial or business arrangements could
include:
– Insurance for car or home
– Bank loans
– Mortgage payments
– Buying or selling property, including cars and houses
– Pay issues
NB: It does not give the attorney the power to make
health care decisions

16. Duties of the Donor
• Give clear instructions, help the attorney
understand what the donor wants done
• Make sure it will be accepted by the
institutions where it would be used
• Complete any other documents that the
attorney cannot do (i.e. statutory
declarations)

17. Duties of the Attorney
• Must act in good faith
• Follow the instructions of the donor
• Perform transactions with due skill and
care
• Cannot delegate the power of attorney
• Must respect the title (ownership) of the
donor’s property and money
• Must keep proper accounts/records

18. The Power is in the Document
• SAFEGUARD THE ORIGINAL POA
• DON’T TAKE IT WITH YOU ON
DEPLOYMENT

19. Termination of POA
• Terminating events
• Enduring POA
• Revocation by the Donor

20. WILLS
What is a Will?
The written statement by which a
person instructs how his or her estate
should be distributed after death

21. Why You Need a Will
• From the death of a person dying intestate
until administration is granted … the
personal estate and effects of the
deceased person are vested in the
court…. s.3 Estate Administration Act
• If one dies “Intestate” then province uses
formula to distribute estate

22. Wills
• Basic CF Will is adequate for:
First marriage
Single members
Simple finances
No children

23. Wills
• Suggest you get a Will from a Civilian Lawyer
if:
– Second or subsequent marriage
– Home owner
– RRSPs, trust funds, stocks etc.
– Children
– Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid

24. Need to Re-Do Your Will?
• You should re-do your Will when:
– Newly married (previous will is invalidated by
marriage)
– Children are born
– Death (of executor or beneficiary)
– Change of life circumstances

25. Supplementary Death Benefit
(SDB) Beneficiary
• Review SDB Beneficiary form –
changes in circumstances (i.e.
marriage) will not automatically change
SDB beneficiary

26. Travel Authorization Letter
• Is proof that you consent to your child
traveling with a spouse or another
person
• May be required to cross US or other
borders with children
• Can be signed by any Reg Force
Commissioned Officer

27. Questions?

29. The classic deployment story
• Got very ill during
husband’s deployment
• Communications with
ship were down
• Didn’t know about
MFRC but had a magnet
• Called 24 Hour Line and
got assistance

30. What is the MFRC?
We are an independent
resource for the
military community

31. Our mission
Provide programs and services
that serve, involve and advocate
for the military community and their
families, and which address the
unique challenges of the military
family lifestyle and will result in an
enhanced quality of life

32. Our vision
A proud, self-reliant military
family thriving in a dynamic and
supportive community.

33. Sandra Pinard
Deployment Coordinator

34. 3 Keys to a Successful
Deployment
1. Planned and prepared
2. Know the resources available
3. Connected to others

35. Know what resources are
available to you by:
• Checking out the Deployment
Handbook
• Checking out the Information Tables
• Find out about Upcoming Activities
• Check out the MFRC website :
• www.esquimaltmfrc.com

36. Plan and Prepare
• Financial, Legal and
Household
•Use the checklists provided
•Pick up a MFRC Magnet
•Single members – give the
MFRC contact info to your
loved ones.

37. What’s new at the MFRC??

38. Adult Activities
• Children’s Workbook
Session Jan 8
• Dealing with Deployment
Part 1 - Jan 19
• MCDV Meet and Greet
Jan 21
• Dealing with Deployment
Part 2 - Jan 22

39. Children’s Deployment Workshops
• Keep connected with deployed parent
• With other kids going through the same
thing
• Starting Jan 19

40. Workshops have an impact
Younger son did them
• More easy going
Older son didn’t
• Resentful about military
“He can understand the deployment better by
being with other kids experiencing the same
thing”

41. Tools for Parents and Caregivers
•Deployment
workbooks –
Session Jan 8
For those who live at a distance or who can not get
into the MFRC at the Children’s Workshop times.

42. Raising Your Military Child
• Online learning tool
• Tips and suggestions for parenting
in the military lifestyle

43. Navigating School or
Medical System
• Figure out school or
medical system
• Advocate for your
family
• Help you develop a
plan

44. Imagination Library
• Book a month for newborns for 5 years

45. Staying in Touch Calls
• We will call your
parents, siblings,
spouse, grandparents
• Keep them updated
• Answer their
questions

46. Drop off Mail Packages
• Mail dates posted on EsquimaltMFRC.com
• Family can drop off care packages at any
either Signal Hill MFRC or CPAC MFRC

47. Free Respite Child Care
• If gone for more than 21 days
• Get 3-hour period per week
• Maximum of 4 sessions per month
• Pick up your punch card tonight

48. Give at-home parent a break
• Husband in
Afghanistan for 8
months
• Family in Vancouver,
none in Victoria
• “It’s just me – all the
time”
• “It’s absolutely critical
that I have a break”

49. Upcoming Activities
• Adult Workshops
• Children’s Workshop
• Weekly “Away Cafes”
• Monthly Dinners
• Valentine’s Day Craft Session
• Return and Reunion Workshops and
Banner Making Session

50. Away Cafe’s/Dinners
• Weekly events in
Colwood & Esquimalt
• Free child care

51. About more than just coffee
• Not from Victoria, family on
East Coast
• No military background
• First deployment = four
months

52. Family Networks
• Keep connected with
other families
• Get info on
deployments
• Participate in social
activities

53. Get Connected
• Join the MCDV Family Network
• Your Network volunteer: Deborah
mcdv.family@shawcable.com
• Meet and Greet Session – Jan 21
• Find out about fun activities – connect with
others like yourself.

54. Single Members
We have not forgotten about you!
• SIT calls for parents – where ever
they may be
• New-comer activities
• Postal services and VTC
• Pet care and car storage advice
during deployment

55. 24 Hour Info Line
8000 phone
calls per year
• Answer questions
• Provide assistance in emergency
• Refer to resources in community

56. Military Family ID Card
• Access Base Gym
• Receive Military Discounts
from Businesses
• Takes 15 minutes
• Member must be present
• Married or Common Law
• Children 13 or over

57. We can help you with
Emergencies
• Help you get an
emergency plan in
place
• Emergency Child Care
• Emergency House

58. Emergency Child Care
• Husband deployed
• Got H1N1 flu
• Two small kids
• Didn’t have anyone
that could care for
her children

59. Volunteering
• Each year, over
100 volunteers
contribute close
to 5,000 hours
• Some of our best
volunteers are
military family
members

60. We respect your
Privacy
&
Confidentiality

61. Two Offices
CPAC Signal Hill
Daycare Counselling

62. Location 1: CPAC
Colwood Pacific Activity Centre

63. Location 2: Signal Hill
1505 Esquimalt Road, Esquimalt
Close to Dockyard Gate, Fleet Club

64. PLUS: Out of School Centre
720 Galiano Crescent, Colwood
Out of School Care only, close to
CPAC

65. Phone
250-363-2640
3-2640 on the Base
Or toll-free anywhere in Canada
1-800-353-3329
24 hours a day
7 days a week

66. Website
www.esquimaltmfrc.com

67. “There is someone connected
to you, who needs to be
connected to us”
Questions?

68. DEPLOYMENT
POSTAL BRIEFING
CPL CALOREN
02 DEC 2014
68

69. TWO WAYS TO SEND YOUR MAIL:
Canadian Forces (CF) morale mail service
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Canada Post

70. CF MORALE MAIL SERVICE
Free Service
Drop off at the local MFRC or Fleet Mail
Office
No special services available with
CF Morale Mail
70

71. WEIGHT AND SIZE FOR PARCELS
The maximum weight for parcels is 20kgs
Oversize and overweight parcels will not
be accepted.
71

72. MAXIMUM SIZE FOR MORALE MAIL
PARCEL
Max weight:
20Kgs 40 CM 100 CM
72
Example
40 CM

73. CORRECT MAILING ADDRESS
FOR HMCS (SHIP’S NAME) PERSONNEL
73
Aye Missew
123 My St
Victoria BC V9A 7N2
Tel 250-765-4567
Smith A.Pte 123 (Mess #)
HMCS (Ship’s Name)
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
Contents:
Chips
Newspapers
Books
Sender’s address
Description of contents Addressee

74. MAIL SENT VIA CANADA POST
Process at any Canada Post outlet
Postage is required on all parcels
Special services including insurance, Registered Mail,
Xpresspost, Priority, etc
Proof of delivery to a Military Post Office
Letter mail is currently free
74

75. MAIL GOING THROUGH CANADA POST
Return address
75
John Doe
123 My St
Victoria BC V9A 7N2
Tel- 250 765-4567
Bloggins B.PO1 123 (Mess #)
HMCS (Ship’s Name)
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
Addressee
Canada Post Custom Declaration is MANDATORY!

76. CANADA POST CUSTOMS DECLARATION
76
Sender:
Same as
on parcel
Destination:
Same as
on parcel
Description of contents
$20.00
*NCV
Sign here
x
*NCV = No Commercial Value

77. PROHIBITED ITEMS
Alcoholic beverages and tobacco products
Corrosive liquids/solids, flammable
liquids/solids
Pornographic material
Knives
Drugs and narcotics (including prescription
drugs)
77

78. PROHIBITED ITEMS CONTINUED
Compressed gases (aerosols)
78
Perishable items
Supplementary restrictions according to host country
Note: Batteries are permitted only if they are in their
original sealed package

79. ALL PARCELS WILL BE
SCREENED
79

80. CF MAIL ROUTINGS
Mail will be sent via shipping (CMTT)
Timings are unpredictable
80

81. CF MORALE MAIL DROP OFF POINTS
MFRC locations:
81
Signal Hill
CPAC
FMO and Naden Mail Room
Note: Wrapping paper, tape and addresses
are available at the MFRC, FMO and Naden
Mailroom.

82. CONTACT INFORMATION:
FMO (250) 363-2176
MFRC (250)363-2640
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83. QUESTIONS?
83