I understand the information provided and certify it is accurate. Signature: ____________________________ Date: __________________ 5. Mode of Travel: Air / Bus / Train / Personal Vehicle 6. Travel Dates: Depart: _________________ Return: _________________ 7. Estimated Cost of Travel: $_________________ 8. Have you claimed or will you claim any other travel benefits for this travel? (e.g. MFS, TD travel) Yes / No 9. I understand that I must submit proof of travel (boarding passes, tickets, receipts) in order to receive payment. Signature: ____________________________ Date: __________________ 10. Recomm

2. Your Community,
Your Resource Centre
“offering programs and services unique to the
military lifestyle. ”

3. We support those who are
important to you
The MFRC proudly honours
the diversity of “families”

4. Key to Successful Deployments
Research shows that families that are well
prepared, know where to turn in case of
emergencies and have strong support systems
deal most successfully with deployments.

5. A few tips from our families:
• Put contact and emergency information on your
fridge
• Include the MFRC 24/7 number (fridge magnet)
• For the partner at home, consider unlocking the
cell phone and putting emergency contact
information on the phone
• If you live alone leave your key with someone you
trust, give your landlord the MFRC 24/7 number…
we will find you!
• What about your pets?

6. The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows how to
contact us
2. Learn about the available resources
3. Get connected

7. Plan and Prepare
• General checklists as well as
specific ones for Single
Members and Parents of
Military Members
• Pick up a MFRC Magnet
• Download the “Everything
Binder”
• Make sure eligible family
members have their MFID
• Fill out your Family information
form

8. Know what resources are available
• Subs Family Network
• MFRC Submarines
Deployment Handbook
• MFRC Resource at both
MFRC locations
• MFRC website:
www.esquimaltmfrc.com

9. Get Connected
• Join the Subs Family Network
– Network volunteers: Jeni and Kiaya
subs.family@shawcable.com
• Weekly Away Café Sessions
• Monthly “Brown bag” dinners
– Monday Aug 21, Sep 18, Oct 16, Nov 20, Dec 18
“Helping another is always the best way to help yourself”

10. Upcoming Activities
• Preparing for Deployment Workshops (R2MR):
– (Part 1) Wednesday Sept 6 6:30-8:30pm
– (Part 2) Thursday Sept 7 6:30-8:30pm
• Community Connections: (CPAC) Sep 13, Oct 4, Oct 11,
Oct 18, Nov 1, Nov 8, Nov 15 6:30-8:30pm
• Monthly Community Dinner (St Peter & St Paul) 5$ per
person or $7.50 per family Sep 27, Oct 25, Nov 22, 6-8pm
Join the Subs Family Network to receive emails and updates on
activities and information from the boat.

11. Children’s Workbooks / Workshops
Complete the “Pre-Deployment activities with
your children.
Two options for offering your child support
throughout the Deployment
- Onsite Children’s Workshops
- At Home Children’s Workbooks with virtual
support for the “at home” parent via the web.

12. Top Four Service requests by loved
ones of Deployed Members
1. Free Mail drop off
2. Staying in Touch Service
3. Networking Opportunities
4. Respite Childcare (including Saturdays)
Don’t forget to get your
Military Family ID Card
before your member
deploys

13. Single Members
You are part of a family too!
Services Provided
• SIT service for loved ones – wherever they may
be
• Postal services
• Information services such as; pet care, car
storage, etc.
Be sure to give our contact information to your loved ones.

14. Contact
Esquimalt MFRC
24-hours a day / seven days a week
(250) 363-2640
Or toll-free anywhere in Canada
1-800-353-3329
mfrc@shawcable.com
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!

15. 15
DEPLOYMENT
POSTAL BRIEFING
2017
Deployme
nt Mail

16. TWO WAYS TO SEND YOUR MAIL:
Canadian Forces (CF) morale mail service
Canada
Post

17. CF MORALE MAIL SERVICE
Free Service
Drop off at the local MFRC or Fleet /
Naden Mail Offices
No special services available with
CF Morale Mail (i.e. parcel tracking or
express post)

18. WEIGHT AND SIZE FOR PARCE
The maximum weight for parcels is
20kgs
Oversize and overweight parcels will
not be accepted.

19. Example
MAXIMUM SIZE FOR MORALE
MAIL PARCEL
Shoebox
size

20. Aye Missew
123 My St
Victoria BC V9A 7N2
Tel-765-4567
Smith A.Pte 123 (Mess #)
HMCS CHICOUTIMI
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
CORRECT MAILING ADDRESS
FOR HMCS CHICOUTIMI PERSONNEL
Contents:
Chips
Newspapers
Books
Sender’s
address
AddresseeDescription of
contents

21. MAIL SENT VIA CANADA POST
Process at any Canada Post outlet
Postage is required on all parcels
Special services including insurance, Registered Mail, Xpresspost,
Priority, etc are only in effect until it reaches FMO
Proof of delivery to a Military Post Office
Currently free letter mail

22. John Doe
123 My St
Victoria BC V9A 7N2
Bloggins B.PO1 123 (Mess #)
HMCS CHICOUTIMI
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
MAIL GOING THROUGH CANADA POST
Return address
Addresse
e
Canada Post Custom Declaration is
MANDATORY!

23. CANADA POST CUSTOMS DECLARATION
Sender:
Same as
on parcel
Destination:
Same as
on parcel
Description of contents
$20.00
*NCV
Sign here
x
*NCV = No Commercial Value

24. IMPORTANT IMPORTANT IMPORTANT IMPORTANT
ON THE CUSTOMS
FORM REMEMBER TO
FILL OUT THE LIST OF
CONTENTS AND DO NOT
FORGET TO SIGN AT
THE BOTTOM

25. • Alcoholic beverages and tobacco
products
• Corrosive liquids/solids, flammable
liquids/solids
• Pornographic material
• Knives
• Drugs and narcotics (including
prescription drugs)
• Compressed Gases (aerosols)
• Perishable items

26. Supplementary restrictions
according to host country
PLEASE NOTE:
Note: Batteries are
permitted only if they are
in their original sealed
package

27. 27
ALL PARCELS WILL
BE
SCREENED

28. CF MAIL ROUTINGS
Mail will be sent via CMTT
Timings are
unpredictable

29. CF MORALE MAIL DROP OFF
POINTS
Signal Hill MFRC
CPAC MFRC
Fleet Mail Office
Naden Mail Room
A list of out of area locations is available at all drop off locations
Note: Wrapping paper and tape are available at all drop off
locations.

30. CONTACT INFORMATION:
FMO (250) 363-2176
MFRC (250)363-2640

32. • AJAG Legal Assistance
• Power of Attorney (POA)
• Wills
• SDB Beneficiary Form
• Travel Authorization Letter
Discussion Points

33. • Front Office: 250-363-4260
• Duty Phone in case of emergency: 250-363-
4253
AJAG Contact Info

34. • Legal Officers may provide assistance to CF
members in case of urgent / operational
necessity
• Personal Legal Assistance not intended to
replace civilian legal services available
downtown
Spectrum of Services
Ref: CFAO 56-5

35. Allows a person to appoint someone 19
years of age or older to be their
representative (the attorney), for the
purposes of financial transactions or
business arrangements on his/her behalf
Power of Attorney (POA)

36. • Someone you trust.
• Not someone who has financial problems.
• Not someone you don’t get along with, like an
estranged spouse.
There are potential consequences resulting from
picking the wrong attorney
Your attorney must be:

37. • The financial or business arrangements that can be
conducted with a POA include:
– Insurance for car or home
– Bank loans
– Mortgage payments
– Buying or selling property, including cars and houses
– Pay issues
Power of Attorney

38. • Do you need a Power of Attorney?
– Some banks have their own “in-house” power of attorney
forms so check with your bank first;
– Online banking
– Does not apply to joint assets / accounts
Note: a POA does not give the attorney the power to make
health care or child care decisions
Power of Attorney

39. What is a Will?
The written statement by which a person
instructs how his or her estate should be
distributed after death
WILLS

40. • From the death of a person dying intestate until
administration is granted … the personal estate and
effects of the deceased person are vested in the
court…. s.3 Estate Administration Act
• If one dies “Intestate” then province uses formula to
distribute estate
Why You Need a Will

41. Wills
• Basic CF Will is adequate for:
First marriage
Single members
Simple finances
No children

42. • Suggest you get a Will from a Civilian Lawyer if:
– Second or subsequent marriage
– Home owner
– RRSPs, trust funds, stocks etc.
– Children
– Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid
Wills

43. • You should re-do or revisit your Will if:
– Children are born
– Death (of executor or beneficiary)
– Change of life circumstances
– You move to another province
– You get divorced (or your marriage-like
relationship ends)
Need to Re-Do Your Will?

44. • Review SDB Beneficiary form –
changes in circumstances (i.e.
marriage) will not automatically
change SDB beneficiary
Supplementary Death Benefit (SDB)
Beneficiary

45. • Can be signed by any Reg Force
Commissioned Officer
• Example letter available for download from
the AJAG webpage
• Is proof that you consent to your child
traveling with a spouse or another person
• May assist you when crossing border to US
or other borders with children
Travel Authorization Letter

46. Leave Travel Assistance
(LTA)
HMCSCHICOUTIMI

47. Reference
What is the reference for LTA?
–It is the Compensation and Benefit Instruction for
the CAF. CBI 209.50
Purpose of LTA
• The purpose of LTA is to reimburse CAF members for some
expenses paid while on leave to meet a family member.
• Any members sailing with CHICOUTIMI will be entitled to
claim LTA.

48. Definitions
• Family member (hierarchy for LTA)
–Dependant (as defined in CBI 208.997) is a
member’s spouse or common-law partner.
–In respect of a member who has no dependant, a
member’s child, including a stepchild, legal ward,
adopted child, or child adopted under a Canadian
Aboriginal Custom Adoption Practice.

49. Definitions – Family Member (cont’d)
• In respect of a member who has no dependant and no child,
the member’s parent, including a person who stood, prior to
the member’s enrolment, in the place of the member’s father
or mother.
• In respect of a member who has no dependant, no child and
no parent, the member’s brother, stepbrother, sister or
stepsister.

50. Definitions (cont’d)
• Place of Duty
A place of duty as defined in CBI 208.80(3)
Place of duty means the place at which an officer or non-
commissioned member usually performs their normal
military duties and includes any place in the surrounding
geographical area that is determined to be part thereof by
the Chief of the Defence Staff or such other officer as the
Chief of the Defence Staff may designate.
The place where a member is performing a duty (TD)

51. Definitions (cont’d)
• Principal Residence
In respect of a member with a dependant, a principal residence
as defined in CBI 208.997 (Separation Expense);
• (a) is located:
–(i) at the place to which the member’s HG&E were last
moved at public expense;
–(ii) at the place of the member’s HG&E on the date the
member enrolled in the Regular Force unless the
member has subsequently moved at public expense; or
In respect of a member without a dependant, a residential
property that a family member occupies for more then 183
days in a continuous 365 day period.

52. Definitions (cont’d)
Service Couple
Two members both of whom are the spouse or common-law
partner of the other and one of whom is:
A member of the Regular Force; or
A member of the Reserve Force who is both on Class B or C
Reserve Service and authorized to move household goods and
effects at public expense for the purposes of that Class B or C
Reserve Service.

53. Definitions (cont’d)
Commercial Carrier
Is any commercial airplane carrier, train or bus carrier.
Bus must be at least a provincial line, not a local metro transit
system.
Spouse (note)
In relation to the member, does not include a spouse who is
living separate and apart, within the meaning of the Divorce
Act, from the member.

54. Who is Eligible to LTA?
• A member of the Regular Force; or
• A member of the Reserve Force who is both on Class B or C
Reserve Service and authorized to move household goods
and effects at public expense for the purposes of that Class B
or C Reserve Service.

55. Conditions for LTA (cont’d)
• Member has a family member.
• During leave, either the member travels to see a family
member, or a family member travels to see the member
(Reverse LTA).
• The member provides proof of travel to an authorized
destination.
• The member is not entitled to a payment under MFSI
(Military Foreign Service Instructions) Section 21.

56. Conditions for LTA (cont’d)
• Only in respect of a member with a dependant, the member
is for 60 continuous days, either entitled to SE under CBI
208.997 (Separation Expense) or absent for service reasons
from their place of duty.

57. How Many Persons & How Many
Trips?
LTA is authorized in respect of the travel expenses of only one
person.
LTA is authorized once every fiscal year and travelling that
spans two fiscal years is deemed to have occurred in the fiscal
year in which the travel commenced. A fiscal year runs from 01
Apr XX – 31 Mar XX.
• Example: LTA commences 22 Mar 16 ends 4 Apr
16. The LTA is deemed to have occurred in FY
15/16 (last year) and the member is also entitled
to an LTA during FY 16/17 (this year)

58. Authorized Destinations
In respect of a member with a dependant, LTA is authorized for
travel:
• By the member to their principal residence, to a
spouse’s or common-law partners' place of duty,
or to a third location where a dependant is; or
• By a dependant to the member’s place of duty or
to a third location where the member is. (Reverse
LTA)

59. Authorized Destinations – (cont’d)
In respect of a member without a dependent:
• By the member to a principal residence or to a
third location where a family member is; or
• By a Family member to the member’s place of duty
or to a third location where the member is.
(Reverse LTA)

60. Amount – Traveling from outside CANUS
CHICOUTIMI members will be travelling from outside CANUS, and IAW para
(9) of ref, the monetary entitlement will be the lesser of:
• The actual cost of return travel by commercial carrier from
the member’s place of duty to the principal residence; and
• The amount of 13092 km x OLKR (Ontario low kilometric
rate)
• Example: Current OLKR is 18.5 cents; using the calculation
above (13092 km x OLKR), it would be 13092 x 0.185=
$2422.02;
• Meaning the maximum any member would be entitled to
claim for LTA would be $2422.02.

61. What Do You Need to Initialize the Claim?
Authorized Leave Pass
Flight itinerary/quote if flying
Verification of Entitlement by
completing and signing
the form
Verification of Entitlement for LTA
Refs: CBI 209.50
SN: ___________ Last Name: ___________ First Name:_____________
Unit:______________ COS/Posted since:_____________
TD/Attached Posted since: _______________
1. Have you taken an LTA during this Fiscal year (1 Apr 14 to 31 March 15)?
Yes / No
2. Do you have a Spouse/Common Law partner and/or children?
Ref: CBI 209.50(2)
Yes / No
IF YES  Do they live with you? Yes / No
3. Are you separated from your family member for service reasons such as
TD/Course/Attach Posting/Posting?
Yes / No
4. Who are you going to visit during your LTA?
Full Name ___________________________________
Relationship (specify: dependant (spouse), child, parent, sibling):
___________________________________
Full Address _____________________________________________________
_____________________________________________________
5. Will YOUR marital status or family situation change during your LTA (For
reasons such as marriage, birth of a child, etc…)
YES / NO
6. I am requesting an advance of ________________. I recognize that in the event
that my flight is less than the requested advance that recovery action may be taken
against my pay for the difference.

62. What Do You Need to Finalize the Claim
Valid Leave Pass – Did you get it stamped by the RCMP / Police or
Canada Post to prove you were there?
• Yes, bring it in when you finalize your claim.
• No. You will need to bring in a bank statement or
credit card statement showing that you were in the
area during your leave. It is the Pay Office discretion as
to what is accepted as proof/verification of travel.
• For Reverse LTA, you need to bring in your valid Leave
Pass (may be for weekend leave only)

63. What Do You Need to Finalize the Claim? (cont’d)
If you traveled by commercial transportation
• If you bought directly from WestJet or Air Canada,
you need to bring the itinerary and proof of
purchase. If you went through a third party, you
must bring proof that you paid for the ticket.
Example: You purchase your ticket through Expedia, you
will need to bring your credit card statement showing you
paid for the ticket and the flight itinerary.

64. What Do You Need to Finalize the Claim?(cont’d)
For Reverse LTA, you must bring in the arrival boarding passes
for the family member who visited you.
If you traveled by PMV, receipts along the way and at the
destination will be required. Proof that you drove to your
authorized location is at the Pay office discretion. Keep your
receipts!

65. FAQ
• I am a single member and my parents are deceased. Can I
elect my friend for the purpose of LTA?
• No. The definition of family member identifies the
individuals that a member can meet while on LTA
and does not include non-family members.
• Ref CBI 209.50(2) definition of family member.

66. FAQ (cont’d)
• Does the member need to use one day of annual leave for
this benefit?
• No, however the member must have an
authorized leave pass (CF 100) with some form of
paid leave. Paid leave can be any of the following;
annual, accumulated, accrued, sick, special, short
or weekend.
• Refs: CBI 209.50(3) and Canadian Forces Leave
Policy Manual

67. FAQ (cont’d)
Can I be reimbursed expenses to fly my children to my place
of duty if the cost does not exceed the kilometric entitlement
via PMV to location?
• No. LTA is authorized in respect of the travel
expenses of only one person.
• Ref: CBI 209.50(4)

68. FAQ (cont’d)
• My mother passed away and my father remarried after my
enrolment. He has since passed away. Am I entitled to be
reimbursed LTA expense to visit my stepmother?
• No, your stepmother did not stand in as a parent
prior to your enrolment and therefore does not
meet the definition of family member
• Ref: CBI 209.50(2) Definition of family member.

69. FAQ (cont’d)
• My father and mother are divorced. After my enrolment, my
father remarried and has recently passed away, and I have
not spoken to my mother since the divorce. Can I use my LTA
to visit my Stepmother?
• No, as the construct for family member still
includes your mother, there is no entitlement for
reimbursement of LTA benefits to visit your
stepmother.
• Ref: CBI 209.50(2) Definition of family member.

70. FAQ (cont’d)
• Can my spouse meet me at my TD or attached posting
location?
• Yes. A member can utilize reverse LTA for the
spouse to travel to the member’s temporary place
of duty, provided there is no service or
operational restrictions and has been away for 60
continuous days.
• Ref: CBI 209.50(6)(a)

71. FAQ (cont’d)
I am a single Regular Force member away on TD for more than
60 days, am I entitled to LTA?
• Yes. A single Regular Force member has an annual
entitlement and it does not matter when it is
utilized during the leave year. However,
entitlement cannot exceed the maximum
reimbursement from the normal place of duty.
• Refs: CBI 209.50(3) and CBI 209.50(5)

72. FAQ (cont’d)
• I am a married member and have been away from my normal
place of duty for 35 days of a 90 day tasking. Am I entitled to
LTA benefits?
• No, a member must be absent from their place of
duty for 60 continuous days for service reasons or
no entitlement exists.
• Ref: CBI 209.50 (3)(f)

73. FAQ (cont’d)
• I am a married service member and tasked away from my
normal place of duty for over 60 continuous days. Am I
entitled to LTA benefits?
• Yes, a member with a dependant who is tasked
away from their place of duty for 60 continuous
days is entitled to receive LTA benefits.
• Ref: CBI 209.50(3)(f)

74. FAQ (cont’d)
My ex-spouse and I each have a child living with us. Can I use
LTA to visit my child living with my ex-spouse?
• No, a member with dependant(s) normally
resident at the place of duty has no entitlement to
an annual LTA.

75. FAQ (cont’d)
• I’m divorced but my ex-spouse has full custody of our child.
Can I use LTA to visit my Child?
• Yes if you are a member who has no dependant,
you are entitled to LTA benefits to visit your child.
In this case, the child does not normally reside
with the member and is therefore not considered
a dependant for LTA, as defined at reference.
• Ref: CBI 209.50 (2) and CBI 209.50(3)

76. FAQ (cont’d)
• How many times can I use the LTA Benefit in any given year?
• LTA is authorized once every fiscal year. If the
travel spans over two fiscal years the travel is
deemed to have occurred in the year when the
travel commenced.
• Ref: CBI 209.50(5)

77. FAQ (cont’d)
• While at the LTA location, can I be reimbursed for a rental car
instead of using a taxi?
• No. There is no provision under the current LTA
construct – effective 01 Feb 11 – to reimburse a
rental vehicle, taxi or any other form of local
transportation to and from the commercial
carrier.
• Refs: CBI 209.50(7)

78. FAQ (cont’d)
• If I drive from my residence to the airport and leave my car to
fly can I be reimbursed for long term parking?
• No. There is no provision under the current LTA
construct – effective 01 Feb 11 – to reimburse
parking for the purposes of LTA.
• Refs: CBI 209.50(7)
• If, while at home on my LTA, my flight delayed
overnight due to unforeseen weather conditions will
this effect my entitlement to LTA?
•No, you will still be able to claim your LTA.

79. FAQ (cont’d)
• I’m going on LTA / Reverse LTA. I will be changing my status
(i.e. having a baby or getting married during my LTA), am I still
entitled?
• No, there is no entitlement.
• My parents are divorced and they don’t live in the same area.
Can I go see both of them on my LTA?
• You are entitled to go either to your mother’s or
father’s location, but not both on your LTA.

80. LTA – Points To Remember
• Important information to determine the relationship of the
family member to the member.
• Proof of travel is required (leave pass stamped, receipts,
boarding passes, etc).
• Paid leave must be taken.
• Only reimburse expenses related to travel via commercial
carrier or PMV. No taxi, rental car, kilometric distance from
home to airport etc.

81. LTA – Points To Remember (cont’d)
• Only the OLKR is to be used for kilometric amounts.
• For a member with dependants, the member must be away
for 60 continuous days in order to be entitled to an LTA per
FY.
You may travel to your destination via commercial airway,
then return PMV. However, you can only claim one mode of
transportation. You claim your flight, not your PMV or vice
versa.
If in doubt about anything, please contact the pay office, they would be happy
to help you.

82. Areas of
Assistance
• The chaplain may be of assistance to you and
your family in order to:
– Offer pastoral care and counselling for
members and their families
– Assist with referrals for social worker or
Mental Health
– Family counselling referrals
– Religious/Spiritual Care
CHAPLAIN BRIEFCHAPLAIN BRIEF

83. Chain of
Command
• The chaplain has unfettered access to the CO, XO,
and COX’N.
– This means that the CO, XO, and COX’N
maintain an open door policy for the chaplain.
– The chaplain will, however, attempt to resolve
issues at the most appropriate level within the
chain of command.

84. Chaplain
Assistance
• Regular Business Hours
(0800 hrs–1600 hrs)
• Phone: 250-363-4030
• Fleet Chaplains are in Building D70.
• Coverage: All of CANFLTPAC
• Reason: Any Pastoral Need
• Access: CF Personnel or Family Members

85. Emergency Duty
Chaplain
• Phone: 250-363-2640
• Time: After-hours, 365 days a year
• Coverage: All of CANFLTPAC
• Reason: Any pastoral emergency
• Access: CF personnel or family members