SlideShare a Scribd company logo
Maximizing Government
R&D funding
for tech companies
Debbie Frail, P.Eng., MBA
dfrail@rdpartners.com
© R&D PARTNERS 2015
Can SR&ED help your company?
© R&D PARTNERS 2015
• Does your team include creative technical people
developing new products / processes?
• Do you test ideas by building prototypes?
• Are you overcoming technical challenges to create
new or improved technology?
If you answered “yes” to any of these questions, then
the SR&ED program could help fund your project!
SR&ED Program
© R&D PARTNERS 2015
SR&ED Program
• Encourages innovation and leadership
• Subsidizes eligible R&D expenditures
• Managed independently within CRA
Best R&D Tax Incentive Program in the World
• Canada ranked among the best worldwide
Very Accessible Program for All Companies
• Over $3.5 billion Federal funding annually
• Over 20,000 businesses each year
SR&ED Project Criteria
© R&D PARTNERS 2015
Eligible SR&ED Activities
© R&D PARTNERS 2015
Eligible Activities
Core R&D
• Design
• Engineering
• Research
Supporting R&D
• Identification, objective
setting
• Data collecting
• Testing
Non-Eligible Activities
Routine Technical Activities
• Routine testing
• Addition of product
features
• Quality control
Commercial Activities
• Business planning
• Market studies
• Commercialization
SR&ED Project Timeline
© R&D PARTNERS 2015
TechnologicalUncertainties
Time
Product
Specifications
Preliminary
Studies
Market
Validation
Routine
Development
Technological
Iterations
Aesthetic
Modifications
Market
Implementation
SR&ED Project
Experimental
Development
Experimental
Testing
SR&ED Eligible Expenses
© R&D PARTNERS 2015
Admissible SR&ED Project Expenses
• R&D employee salaries
• Subcontracted R&D (80%)
• Materials consumed or transformed
• Related overhead (proxy vs. traditional)
Non-Eligible Expenses
• Employee remuneration other than salary
• Capital expenses
• Leasing expenses
Example (small business)
© R&D PARTNERS 2015
Eligible SR&ED Expenses:
Salaries 100 000 $
Sub-contractor fees 20 000 $
Materials consumed (testing) 10 000 $
Materials transformed (prototype) 20 000 $
Total expenses 150 000 $
SR&ED Tax Credit:
Provincial Tax Credits 21 000 $
Federal Tax Credit 80 500 $
Total Tax Credit (67%) 101 500 $
SR&ED Filing Timeline
Income Tax
Submission
Fiscal Year
End
CRA
Response
0 to 18 months Up to 4 months
SR&ED
Refund
1-4 months
Income Tax
Submission
Fiscal Year
End
CRA
Response
0 to 18 months Up to 4 months
SR&ED
Refund
1-4 months
Note: Assuming a CCPC and filed with original tax filing, provincial credit to follow (varies by province)
© R&D PARTNERS 2015
Application Requirements
• Technical: Brief report per project demonstrating
concurrence with SR&ED requirements
• Financial: Cost summary per project
• Tax forms: Professionally prepared and filed
within deadlines
• Documentation: List available substantiating
documents © R&D PARTNERS 2015
SR&ED Project Evaluation (CRA)
© R&D PARTNERS 2015
1.Technological uncertainty that could not be
removed by standard practice?
2.Hypothesis developed to attempt to remove
uncertainty?
3.Scientific method followed?
4.Technological advancement achieved?
5.Records of hypothesis tested and results kept?
Document, Document, Document:
• Project outline: measurable objectives / challenges
• Timesheets
• Project Logbooks
• Monthly reports
• Test reports, analysis, conclusions
• Contracts with all sub-contracted research
organizations
• Invoices with proof of payment
• Payroll records and T-4 summaries
SR&ED Best Practices
© R&D PARTNERS 2015
R&D Partners
Mission: R&D Partners is committed to providing
the highest level of service to meet client needs.
Team: Partners with over 25 years experience,
professional engineers and finance/tax experts.
Commitment: We strive to leverage our knowledge
base, and work hard to be an efficient and effective
member of our client’s team.
© R&D PARTNERS 2015
Services
© R&D PARTNERS 2015
R&D Partners
© R&D PARTNERS 2015
Maximize your government
R&D funding, simplify your
life
Contact Us
© R&D PARTNERS 2015
Tel. : 800-500-7733
Email: info@rdpartners.com
www.rdpartners.com
Debbie Frail, P.Eng., MBA dfrail@rdpartners.com

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Maximizing SR&ED tax credits for tech companies - R&D partners

  • 1. Maximizing Government R&D funding for tech companies Debbie Frail, P.Eng., MBA dfrail@rdpartners.com © R&D PARTNERS 2015
  • 2. Can SR&ED help your company? © R&D PARTNERS 2015 • Does your team include creative technical people developing new products / processes? • Do you test ideas by building prototypes? • Are you overcoming technical challenges to create new or improved technology? If you answered “yes” to any of these questions, then the SR&ED program could help fund your project!
  • 3. SR&ED Program © R&D PARTNERS 2015 SR&ED Program • Encourages innovation and leadership • Subsidizes eligible R&D expenditures • Managed independently within CRA Best R&D Tax Incentive Program in the World • Canada ranked among the best worldwide Very Accessible Program for All Companies • Over $3.5 billion Federal funding annually • Over 20,000 businesses each year
  • 4. SR&ED Project Criteria © R&D PARTNERS 2015
  • 5. Eligible SR&ED Activities © R&D PARTNERS 2015 Eligible Activities Core R&D • Design • Engineering • Research Supporting R&D • Identification, objective setting • Data collecting • Testing Non-Eligible Activities Routine Technical Activities • Routine testing • Addition of product features • Quality control Commercial Activities • Business planning • Market studies • Commercialization
  • 6. SR&ED Project Timeline © R&D PARTNERS 2015 TechnologicalUncertainties Time Product Specifications Preliminary Studies Market Validation Routine Development Technological Iterations Aesthetic Modifications Market Implementation SR&ED Project Experimental Development Experimental Testing
  • 7. SR&ED Eligible Expenses © R&D PARTNERS 2015 Admissible SR&ED Project Expenses • R&D employee salaries • Subcontracted R&D (80%) • Materials consumed or transformed • Related overhead (proxy vs. traditional) Non-Eligible Expenses • Employee remuneration other than salary • Capital expenses • Leasing expenses
  • 8. Example (small business) © R&D PARTNERS 2015 Eligible SR&ED Expenses: Salaries 100 000 $ Sub-contractor fees 20 000 $ Materials consumed (testing) 10 000 $ Materials transformed (prototype) 20 000 $ Total expenses 150 000 $ SR&ED Tax Credit: Provincial Tax Credits 21 000 $ Federal Tax Credit 80 500 $ Total Tax Credit (67%) 101 500 $
  • 9. SR&ED Filing Timeline Income Tax Submission Fiscal Year End CRA Response 0 to 18 months Up to 4 months SR&ED Refund 1-4 months Income Tax Submission Fiscal Year End CRA Response 0 to 18 months Up to 4 months SR&ED Refund 1-4 months Note: Assuming a CCPC and filed with original tax filing, provincial credit to follow (varies by province) © R&D PARTNERS 2015
  • 10. Application Requirements • Technical: Brief report per project demonstrating concurrence with SR&ED requirements • Financial: Cost summary per project • Tax forms: Professionally prepared and filed within deadlines • Documentation: List available substantiating documents © R&D PARTNERS 2015
  • 11. SR&ED Project Evaluation (CRA) © R&D PARTNERS 2015 1.Technological uncertainty that could not be removed by standard practice? 2.Hypothesis developed to attempt to remove uncertainty? 3.Scientific method followed? 4.Technological advancement achieved? 5.Records of hypothesis tested and results kept?
  • 12. Document, Document, Document: • Project outline: measurable objectives / challenges • Timesheets • Project Logbooks • Monthly reports • Test reports, analysis, conclusions • Contracts with all sub-contracted research organizations • Invoices with proof of payment • Payroll records and T-4 summaries SR&ED Best Practices © R&D PARTNERS 2015
  • 13. R&D Partners Mission: R&D Partners is committed to providing the highest level of service to meet client needs. Team: Partners with over 25 years experience, professional engineers and finance/tax experts. Commitment: We strive to leverage our knowledge base, and work hard to be an efficient and effective member of our client’s team. © R&D PARTNERS 2015
  • 15. R&D Partners © R&D PARTNERS 2015 Maximize your government R&D funding, simplify your life
  • 16. Contact Us © R&D PARTNERS 2015 Tel. : 800-500-7733 Email: info@rdpartners.com www.rdpartners.com Debbie Frail, P.Eng., MBA dfrail@rdpartners.com