financial management- nursing course

1. PRESENTE BY : OLA ALOMOUSH
Supervised by : Prof. Hala Ramzi

2. 
and Materials
Of Material Management
-Definition
-Materials/equipment classification
-Material management objectives
-Process of material management
-Essential of Material Management
-Role of nurses in material management
-management function
-References
:
Outline

3. 
• Material management : is the integrated function of
purchasing and allied activities to achieve the maximum
coordination and optimum expenditure in the area of
materials.
Of Material Management:
Definition

4. 
• One of the objectives of materials management is to
have the right materials at the right place at the right
time. This depends on effective policies of forecasting,
inventory, and materials distribution.

5. 
Materials may be considered as equipment's, apparatus and
supplies , stocked and utilized by an organization.
Materials Definition

6. 
1. Expendable/consumable/recurrent:
are those materials/items that should be regularly kept in stock for
production purposes
or maintenance of the plant and are used within a short time.
cotton, tape and lap strain
e.g. Disposable syringes and needles;
2. Non-expendable/capital/non-recurrent:
are those materials/items that are required only for specific purposes or
jobs and which are not to be automatically recouped,
lasts for several years, and needs care and maintenance
e.g. beds, examination tables, sterilizers, microscopes and
weighing scales .
Materials/equipment can be
divided into:

7. 
OBJECTIVES OF MATERIAL
MANAGEMENT
PRIMARY OBJECTIVE-
-Right price
-Minimize storage cost
-Continuity of supply
-Good supplier relations
-Development of personnel
SECONDARY OBJECTIVE-
-Forecast requirement
-Interdepartmental
Harmony
-Decision making

8. 
Procurement
-
Ordering-
Storing- and
stock control
Process of material
management
Management
of waste
Care and
maintenance

9. 
PROCUREMENT
Acquisition of goods or materials 0r The act of buying
goods, services or works from an external source
1) Ordering & procurement.

10. 
1.1 Estimating and calculating requirements
-What supplies and equipment you need
-calculate or estimate what quantities of each of these
items is required
-Order a limited quantity of extra stocks of some items
so that your facility can deal with unexpected events,
such as epidemics and natural disasters.
-Avoid over stocking and under stocking
1) Ordering & procurement.

11. 
1.2 Estimating costs
-Estimate the cost , to check you are within budget.
-Make a list, by using catalogues published by
government stores, medical supply organizations or
manufacturers to obtain prices.
-Ask for advice about these costs from the supplier.
1) Ordering & procurement.

12. 
• Latest technology
• Availability of maintenance & repair
• Availability of consumables
• Low- operating cost
• Adequate space for storage
FACTORS AFFECTING PROCUREMENT

13. 
2.1 Organizing the store
-Supplies should be stored according to the
manufacturer’s instructions.
-Proper storage conditions are important to protect
stock from deterioration and damage.
2) Storage and stock control

14. 
2.2 Stock control
Stock control is about the management of supplies in a
health facility.
Stock control includes :
*keeping accurate and reliable records of stock
received and issued
*checking stocks on a regular basis
*carrying out an inventory of stock at
least once a year.
2) Storage and stock control

15. 
2.3 Store records
-Every health facility needs a system for recording stock
movement.
-Reliable record keeping is very important, because
errors caused by poor record keeping will affect service
delivery.
2) Storage and stock control

16. 
2.4 Receiving supplies
It is important to check received supplies (quality &
quantity) before you put them away in the store.
2) Storage and stock control

17. 
-ALPHABETICAL ARRANGEMENT
-FIRST IN, FIRST OUT
-MONITOR EXPIRY DATE
Storage method

18. 
Health facility staff play an essential role in routine care
and maintenance of instruments and equipment,
especially :
-cleaning
-checking for damage
-reporting any defects
3) Care and maintenance

19. 
• Convincing staff that equipment must be cleaned,
inspected and be reported immediately. Equipment
must always kept in good order. Defects must
returned to its correct place after use.
• Use inspection check list and inspection schedule
• Detecting discrepancies and explaining them
Important points in controlling
and maintaining equipment:

20. 
-Motivating staff to feel responsible for the equipment
they use
-Ordering supplies when needed
-Storing supplies safely
-Controlling the use of supply
-Accurate records save time and contribute to the
economy, efficiency and smooth functioning of the
health service
Good management takes
care of equipment by:

21. 
Waste management (or waste disposal) :
Are the activities and actions required to manage waste
from its inception to its final disposal.
This includes the collection, transport, treatment and
disposal of waste, together with monitoring and regulation
of the waste management process.
4) Disposal of waste

22. 
Proper management of waste products helps to keep
the health facility clean and tidy, prevents the spread of
disease, reduces the risk of injury, and prevents Re-sale
and re-use.
4) Disposal of waste

23. 
To ensure proper management of waste:
-Adopt a safe disposal policy that conforms to national
guidelines. If these are not available you can adapt WHO
guidelines.
-Ensure you have sufficient funds in your budget for
proper waste management.
-Involve staff in developing policy and protocols for
collecting and handling waste.
-Train all facility staff, including cleaners and handymen,
in proper waste collection, handling and disposal and
explain the health risks of unsafe practices.
4) Disposal of waste

24. 
RIGHT MATERIAL
RIGHT QUALITY
RIGHT QUANTITY
RIGHT TIME
RIGHT PRICE
RIGHT SUPPLIER
RIGHT USERS
Essential of Material
Management

25. 
1. Identifies the importance of and develops short-
and long-range plans that reflect Unit needs.
2. Articulates and documents unit needs effectively
to higher administrative levels.
3. Assesses the internal and external environment of
the organization in forecasting to Identify driving
forces and barriers to planning.
4.Maintaining of emergency stocks
Management Functions

26. 
5. Demonstrates knowledge of budgeting and uses
appropriate techniques to budget Effectively.
6. Provides opportunities for subordinates to
participate in relevant planning.
7. Ensuring regular and adequate flow of supply
8. Monitoring quality and safety of the materials
Management Functions

27. 
HEAD NURSE
adequate supply
Good condition
Located conveniently
Minimize misuse
Educating for economic use
Develop procedure
ROLE OF NURSE

28. 
• Maintain supply
• Readily available
• Good working condition
• First in, first out.
• Locked
• Regular & surprise checking
• Delegate responsibility
• Same place
• Proper method
• Follow policies
• Prevent wastage
ROLE OF NURSE

29. 
QUESTION??

30. 
-Nursing Leadership and Management / Amsale
Cherie/ Ato Berhane Gebrekidan/ Addis Ababa
University/2005
https://www.slideshare.net/bivinjose/material-
management-55568313
References: