It is defined as the specification of roles and functions of the nature of job of each individual who has to deliver effectively in order to be retained in the institution.

1. MANAGEMENT O
F NURSING SERVICES IN HO
SPITAL ANDCOMMUNITY-
JOB DESCRIPTION- NURSING PERSONNEL
KULDEEPVYAS
ASST.PROF HOD –
COMMUNITY HEALTH NURSING
DSSNI

2. DEFINITIONS-It is defined as the specification of roles and
functions of the nature of job of each individual who has to
deliver effectively in order to be retained in the institution.
-components of job description
*job designation
*type of department
*category of job
*duty timings.
Purpose:-
*job analysis and categorization
*to enlist the staff
*delegation of responsibilities
*staff development
*staff appraisal

3. NURSING DIRECTOR:
All the nursing care activities should be
performed under the senior or higher grade
administrator or supervisor who has competency and
ability to correct the juniors under them as they
perform their work. The seniors are called as nursing
directors
*The nursing director is responsible for the proper
functioning of the complete activity of the hospital.
*The nursing director works by supervising the work
of the nursing staff, distributing the work among staff
nurses, synchronizing the interdepartmental activities,
setting up counseling and guidance unit.
*The major two functions of the nursing director are
administrative work and coordination of complete
professional nursing care activities

4. Role and functions:-
*framing important rules, regulations and policies of
nursing care services that form the important part of
the hospital functions
*recruiting and selecting the staff
*incorporating the activities among departments
*managing the supplies and equipment's
*supervising the nursing care
*fiscal planning
*maintaining the registers and records.
The nursing director uses a better theme of team
work to obtain good results inn nursing care

5. NURSING SUPERINTENDENT:-
Educational qualifications:-
1.General education-as prescribed for a staff nurse
2.Professioinal education-as prescribed for a staff nurse
3.Registration –state nurse council
4.Experience –as a senior staff nurse
Role and functions:-
Responsible for developing and supervising nursing
services of a department or a floor consisting 2 or
more wards or units managed by senior staff nurses.
They are responsible to the nursing superintendent
grade 1
Patientcare and ward management:-
1.Organize and plan nursing acre activities of the
department

6. 2.Planning staff pattern
3.Complies and submits nursing statistics to the
concerned authority
4.Regular rounds
5.Safety and general dealings of department
6.Comforting patients and relatives
7. Receives report from night supervisor
8.Evaluates care provided
9.Makes rotation plan for staff nurses
10.Reinforces the principles of good ward management
11.Supervise the proper use of supplies and equipment
12.Keeps informed to NS grade 1
13.Takes charge when NS grade 1is absent.

7. Educational functions:-
1.Arragnge class and clinical teaching for nursing
students
2.Implement ward teaching programme for students
3.Councellig and guidance for staff and students
4.Staff development programmes
NURSING SUPERVISOR:-
Every department will have separate head in charge
designates as nursing supervisor. The functions to plan
the duty roster for the administrative work and
incorporate the activities between departments.
Functions of nurse supervisor-
1.Provide direct bedside care
2.Perform supervision and administrative work
3.Health advocate.

8. 1.Provide direct bedside care
*admission, transfer, discharge and referral
*holistic nursing care
*provide safe and calm environment
*adequate nutrition
*records and reports
*plan and attend doctors round
*implement doctors orders
*coordination between departments
2.Perform supervision and administrative work
*intend supplies and maintain records
*accident and infection free environment
*duty roster and assignment
*discard the damage equipment and maintain record

9. *inform and record medico legal cases.
*maintain the records of patient confidential
*provide teaching learning environment for students
3.Health advocate.
*orientation programme for newly appointed staffs
*staff development programmes
*nursing conferences
*performance appraisal
*staff welfare and development
HEAD NURSE:-
he/she acquires the highest position in the nursing hierarchy
and is the in charge of all the major departments. She takes
orders from over all supervisor of the whole department

10. Role and responsibilities:-
*The head nurse is the nursing officer who is overall in
charge of award unit.
*she/he has to report to the medical officer
*and has to follow the instructions of the MO
regarding the treatment, observation and maintaining
the records
*general cleanliness and up keep of ward
*supervision of care, building maintenance, furniture
and fittings.
*keeping the ward equipment in optimum state
*making indent of supplies for different departments
*strict control over accounting and distribution of
emergency drugs

11. STAFF NURSE:-
-they are appointed to provide direct nursing care.
-If the staff nurse is sincere and hard working then only she
/he can provide quality nursing care.
*the staff nurse works under the senior staff nurse
Educational qualification:-
1.General -10+2
2.Professional –GNM/BSC/PBBSC from a university
recognized by INC
3.Registration –SNC
Nurse patient ratio standard norms and INC
1.General wards –
*1:3(hospital attached with school or college)
*1:5(hospital not attached with school or college)

12. 2.ICU,ICCU and other spedciality-1:1 24 hr duty
3.Labour room-4/shift
4.OT -3/24 hrs/table
5.OPD-1/room
6.Casuality and emergency-1:1/shift
7.Pediatric unit-1:2 beds
8. 30% reserve staffs kept ready
ROLE AND FUNCTIONS:-
Ward / unitmanagement-
*helping the ward in charge in performing his duty and take the
charge in his absence
*general cleanliness
*supervises the duties of class 4/group D
*takes over the file, equipment from the duty nurse and
handover to the next shift nurse
*maintains all the records pertaining to the ward.

13. Management of labour room-
*preparing the expectant mother
*conducting normal deliveries and reporting
*attending and assisting the gynecology doctors
*taking care of the new born
*maintaining records and reports
*indenting and procuring the drug ,equipment.
Management of post operative/ICU and burns unit-
*intending the supplies and o2 cylinder required
*operate ECG,EEG AND CARDIAC Resuscitation equipment's
when needed
Management of psychiatric unit-
*assist in admission and discharge
*prepare the patient for ECT
*take care of the most violent and suicidal tendency patient

14. Educational function-
*orientation of new staff
*teach and guide the trainee nurses
*guiding the group D staff in handling contaminated
*provide health education to patient and family
*participates in in-service education programme
DIRECTOR OF NURSING IN EDUCATION
Educational qualification -
1.General -as prescribed for staff nurse
2.Professional-BSc or Msc Nursing
3.Registration SNC
4.Experience – 10 years in nursing services and 5 years in
administration and education

15. Role and responsibilities:-
*she/he works under director of health and family welfare
services.
*they are responsible mainly to see that the nursing
services in the state run smoothly regarding
-leave
-transfer
-Promotions and postings
-appointment with NS of other nursing sections
-review of confidential reports
-correspondence with government and non government
institutions
-proposals to government
-inspections
-representing the nurses interest in health committees

16. -helping the staff nurses in continuing education.
-sanction of pre audit bills
-granting permissions for seminars and workshops
-NOC for passports
PRINCIPAL -COLLEGE OF NURSING
Educational Qualifications
1.General: As prescribed for staff nurse
2.Professional: M.Sc. Nursing or equivalent degree, Ph.D.
in nursing or other equivalent doctoral degree
3. Registration: Registered with state nursing council/INC
4.Experience: Not less than 5 years' teaching experience in
a college
Standard Norms :-As per Indian Nursing Council

17. Role and Functions
The Principal, College of Nursing, is the administrative head
directly responsible to the Director of Medical
Education/Director of Health and Family Welfare Services.
The Principal is accountable for the implementation and
revision of the curriculum for various courses and research
activities of the college of nursing
Administration
1.Provide the planning strategies for the establishment of
the institution.
2.Frame the philosophy, aims and objectives for the
educational programmes.
3. Recognize the current requirements of the educational
programmes.
4. Identify, apprise and preserve the available resources.

18. 5. Frame the strategies for implementation of nursing care.
6. Plan and organize the learning experience.
Organizational
1.Determining the number of positions and scope as well
as responsibility of each member of the faculty and the
staff.
2.Analyzing the job to be done based on the needs of the
educational programme.
3.Preparing the job description, indicating the line of
authority and delineating responsibilities in the the
relationship and in the channels of communication, by
means of organizational charts and other methods
4.Considering the individual's preparation, personal
interest and ability in delegating responsibility.
5.Delegating authority in commensuration with
responsibility.
6. Maintaining a plan of the work-load among staff
members.
7.Providing an organizational framework for effective
functioning of the staff, e.g. regular meetings, etc.

19. Staff Development and Welfare Activities
1.Recommending appointments and promotions on the
basis of qualifications and experience of the employee,
scope of job and total staff composition.
2. Directing the activities of staff working under him or her.
3. Guiding and encouraging staff members in their job
activities.
4.Subscribing to and encouraging developmental aspects
with reference to the welfare of staff and students.
5.Consistently making administrative decisions based on
established policies and conventions
6. Providing adequate orientation to staff members.
7. Maintaining a correct and acceptable attitude towards
staff and learners.

20. 8.Encouraging and facilitating participation in community,
institutional and professional activities by providing time
and opportunity.
9.Providing opportunities for utilizing staff in the
development of programmes and encouraging their
contribution.
10.Creating involvement in designing educationally sound
programmes.
11.Promoting staff participation in research.
12.Procuring and maintaining physical facilities that are of
a good standard.
13.Providing freedom for staff to develop active training
courses within the framework of the l existing curriculum

21. Coordination
1.Initiating ways of cooperation.
2.Coordinating activities relating to the programmes such
as regular meetings, time schedules effective
communication, etc.
3. Interpreting nursing education to other related disciplines
and to general public.
Supervisory Role or Supervision
1.Ensuring continuous follow-up and revision of
educational programmes.
2. Maintaining a comprehensive system of records.
3.Maintaining recognition of the educational programmes
by accrediting educational bodies e.g. universities, state
nursing councils, Indian Nursing Council INC), etc.
4.Preparing and securing approval of and administering
the budget.

22. 5. Preparing periodic reports, which review the progress
and issues of the entire programme and presenting plans
for its continuous development.
Instruction (T
eaching) .
1.Planning to participate
in educational programmes for further staff development.
2. Participating as a teacher in the educational programme.
3.recognizing the needs tor continuing education for self
and staff and providing the stimulation of opportunities for
such development.
Guidance .
Providing and maintaining a programme for recruitment,
selection and promotion of students.
2.Providing for systematic guidance programmes for staff
members and students.
3. Encouraging studies, research and writings for
publication.

23. PROFESSOR, COLLEGE OF NURSING
Educational Qualifications
1.General: As prescribed for a staff nurse
2.Professional: MSc. Nursing/MN or equivalent degree in
nursing recognized by the INC Ph.D. in nursing with any
specialty or other equivalent doctoral degree in nursing
3.Registration: Registered with the state nursing
council/INC
4.Experience: Should have teaching experience of not less
than 5 years in a college of nursing
Standard Norms –
As prescribed by the Indian Nursing Council.
Role and Functions
The professor is overall in charge of the department and
thereby responsible for administration, " teaching activities
and guiding that particular department

24. Administrator's Role
1.Involves in deciding the rules and regulations
and framing of the policies for the college.
2.Gives suggestions in framing and application of
philosophical views to attain the goals of the
educational programme.
3.Acquires the opportunities through team
involvement to upgrade the educational
programme.
4.Forecasts and interprets the suitable educational
philosophy for the syndicate members of the
educational council in the college.
5.Supervises and controls the functional activities
of the staff in the department.

25. Educator's Role
1.Recognzes the requirement of the learners based on the
curriculum.
2.Based on the requirements, the needs are learned and
goals are framed, with help of registers and records of
previous exposure, individual tests and interviews.
3.Helps the students to recognize their needs and
requirements.
4. Frames the plan for the learning experience.
5.Involves and contributes on the framing and application
of philosophical goals of the programme
6.identifies and categorizes teaching and the learning
experiences according to the goals of the programme.
7.Involves in the successive improvement and appraisal of
the educational curriculum educational programme.
8.Incorporates the planning strategies with the whole
educational unit and other groups.
9.Ensures, identifies and categorizes the facilities and
supplies needed for learning.

26. Guidance and Counselor's Role
I. Provides an appropriate teaching learning environment.
2. Helps the students to learn the problem-solving technique.
3. Applies innovative and suitable teaching learning methods.
4.Utilizes the every possible chance for incidental teaching in the
hospital. Motivates the students to take up the accountability for
their individual development.
Evaluator's Role
1.Identifies the individual difference and appraises students'
talents.
2. Applies the appropriate instrument to evaluate their skills.
3. Evaluates and narrates the performance of each student.
4. Assists the students to do their own evaluation of their study.
5.Involves other respective staff in the appraisal of the students'
improvement in the studies.

27. Role in Documentation
1.Records and the reports are properly documented till
date.
2. Document the records clearly and legibly.
3. Record the students' activities and achievement.
4.Follow the standard documentation system.
Creativity and Innovator's Role
1.Analyses the present education system and learning
ability of the students; introduce their latest technology in
teaching and learning, e.g. use of smart board.
2.Upgrades the present knowledge using the educational
technology.
3.Applies the methods of teaching that are creative and
innovative and effective for imparting better learning
experience in the students.
4.Implements the teaching methods that are effective in
achieving the goals of education

28. Educational Advocate's Role
1.Identifies the learning problems in the students.
2. Analyses the present teaching learning system.
3.Gets cooperation from all the teachers in providing
guidance to the students in learning.
4.Sets up a counseling and guidance unit, encouraging the
students to attain their educational goal.
5.Assists the students to improve the technique of self-
learning.
6.Creates an approachable environment for students when
they need assistance in improving their studies.
7.Motivates students in their successive improvement in
studies to have the all round development.
8.Identifies dull students, providing helping hand in
improving their skills in learning.

29. Researcher's Role
1.identifies any researchable problem that exists in the
institution that needs more investigation to improve the
standards in teaching and learning.
2.Gets the approval from the researchable issue from the
management authorities to do the research.
3.Adequate review about present issue
LECTURER-COLLEGE OF NURSING
Educational Qualifications
1.General: As prescribed for a staff nurse
2. Professional: MSc nursing/MN from INC
3.Registration: Registered with the state nursing
council/INC
4.Experience: Should have experience as a staff nurse in
government hospital for not less than 5 years

30. Standard norms
As prescribed by INC
Role and functions
He/she works under the direction of the departmental head
and assist him in administration, instruction and guiding
students.
Educator role
1.By reviewing the previous records of exams
conducted he/she will identify the requirement of
students.
2.Helps the students in understanding educational goals
3.Identifies and systemizes the teaching and learning
methods based on objectives
4.Appraisal of educational curriculum
5.Setting the lab requirements for teaching and learning
process.
6.Teaches the students about problem solving techniques

31. 7.Evaluates and explains the students performance
8.Documentation and maintaining records and reports
9.Update the knowledge and skill of education
10.Application of appropriate teaching methods.
Educational advocate role
1.Provide guidance to the students according to their
abilities
2.Counsel the problems of students in learning and
understanding the subject
Researcher role
1.Research the identified issue that needs immediate
solution

32. NURSING TUTOR/CLINICAL INSTRUCTORS
Educational qualification
1.General : As prescribed for staff nurse
2.professional: BSc Nursing (postgraduate) or M.Sc. Nursing
or equivalent examination
3.Registration: Registered with the state nursing council
4.Experience : Should have experience as staff nurse not less
than 5 years Standard Norms As prescribed by the Indian
Nursing Council.
Role and Functions
She/ he is a teacher in the nursing school, accountable to
the principal or vice principal. He/she is responsible for
planning and implementation of teaching programmes and
assisting in the general administration.
Academic Function
1.Responsible for planning and implementation of the
teaching programme.
2T.eaching subjects in the curriculum.

33. 3.Overall supervision of clinical teaching programmes of
those subjects, which come under the hospital/community
health setting.
4.Maintains classroom equipment, supplies and teaching
aids.
5.Conducts tests (theory and practical) and evaluates the
student's assignments and performance.
6.Prepares teaching material and implements them under
the guidance of other teachers.
7.Helps students with their extracurricular activities.

34. Administration and Evaluation
1.Assisting in the administration of the school of nursing.
2. Supervising student's health, welfare and security.
3.Assisting in the selection of students and overall
administration.
4.Assisting in examinations and tests (sectionals and
terminals).
5. Supervising living condition of students in the hostel.
6. Assisting in teaching of other categories of personnel in
the hospital and community.
7.Assisting in the procurement of school supplies and
equipment.
8. Assisting in library work.
9. Assisting in maintaining school records.
10. Planning, implementing and evaluating.

35. NURSE MANAGER
Responsibilities
1.Frame the educational philosophies that help to achieve the
educational goals.
2. Develop the aims and objectives of the nursing educational
services.
3.Providing the standards of homecare that involve care of the
residents.
4.Development and application of nursing care services, rules,
regulation of nursing procedures.
5. Framing the fiscal plan for the management of nursing
services.
6.Preparation of appropriate manpower requirement to have
the accurate manpower mix of professional and supportive staff
to meet the needs of the population.
7.Identification, selection, recruitment, appointment, placement,
promotion, demotion, transfer and termination of the nursing
faculty according to the rules and regulation of the nursing
policies and procedures.

36. 8.Make sure that every staff gets the regular written
evaluation reports.
9.Conduct the review about present position and
approving the position with job description.
10.Evaluate the nursing staff ability by screening their
certificates and license for practicing the nursing care,
encouraging them to do the quality care.
11.Evaluating the staff to improve the present quality of
nursing care.
12.Encouraging and conducting the staff development,
continuing education and orientation programme.
13.Act as the mediating officer with other clinical services
and other interdepartmental services.
14.Being an representative for all staff to present the
problems in front of the committee.
15.Distributing the clinical and managerial responsibilities
to the appropriate staff.

37. 16.Incorporate the nursing care activity with other
interdisciplinary health services.
17.Involve in decision making activity at the higher
management level.
18.Involve as an active member in the research committee.
19.Providing and supporting the educational and research
activities.
20.Encouraging, coordinating services with community
agencies and other health agencies.
21.Make sure that information obtained by the nursing
staff is made available to the health team, and all the
details of the patient is maintained confidently.

38. Role of Nurse as a Manager
Interpersonal role
⦁ As figurehead: Deals largely with economic and symbolic
activities. Conducts tours for visiting dignitaries and
attends grand opening ceremonies.
⦁ As leader: Involves those leadership and motivational
activities that are essential for the management of people.
As a leader, the administrator must perform the human
resource management functions required in staffing and
maintaining a quality work force.
⦁ As liaison: This includes activities by which the
administrator develops and maintains a network of
contacts outside the organization. Specific activities could
include membership in professional organizations and
correspondence by mail.
Informational Role
⦁ Monitoring :This deals with searching and collecting
information that is of value to the organization.

39. The nurse manager uses her/ his role to seek information
from many sources, both inside and out. " side the
institution/organization.
⦁ Disseminating:
This role entails the transmission of relevant information to
those in the work. place that 'have a need to know'. The
dissemination may be written or oral, formal or informal
As a spokesperson, this role deals with the dissemination of
information to those outside the organization. Such
information is usually related to organizational plans,
strategies, policies, actions, performance and other issues of
organizational and community interest.

40. Decisional Role
⦁ Entrepreneur:
Through this role the nurse manger will be able to identify and
find the opportunities to improvement in the work environment
and analyze the needed change, where the nurses work
independently handling the nursing care services
⦁ Disturbance handler:
This role equips the nurse manager to take corrective action
needed to resolve important, unexpected disturbances. In this
role, the nurse manager must handle utility service problems,
strikes and natural disasters.
⦁ Resource allocator role:
This role entails the allocation of scarce resources to the many
requests for those resources; specific activities might include
developing and monitoring budgets, predicting future resource
needs and forecasting future resource problems."
⦁ Negotiating Role:
This requires that the nurse manager negotiate resolutions to
important disputes, both inside and outside the organization.