This document discusses improving meeting experiences. It describes challenges with current meeting tools such as difficult scheduling, joining, and content sharing. It then introduces Cisco's single meeting engine and innovations to provide a simplified, video-first experience across devices. These include easy scheduling from any device, big join buttons, and seeing who is talking. The document also presents Cisco Spark and room devices that optimize meetings in all spaces with features like in-room controls and wireless content sharing. It concludes by encouraging readers to enhance their meeting experience through Cisco tools and services.

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Cisco
Connect
Le
moment
est venu
Magical Meeting
Experiences
#ConnectCA
Robert Bouchard, Sr. Collaboration Technical Solutions Architect
Michelle Williams, Systems Engineer
November 2017

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Scheduling and Joining a
Meeting should not be the
hardest part of your day

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Meeting Experience
Pre-Scheduling Activities
• Poll Team for availability using
Email or IM
Scheduling
• Create & Send Invite
• Desktop Pluggins
• Manually adding
connection details
Joining
• Manually dial into
the meeting
• 15 minute “technical
difficulty” buffer
In Meeting Experience
• Challenges sharing content
• Can’t see who’s speaking
or presenting
• Distracting background
noises
• Interruptions from
participants joining late
Post Meeting Activities
• Send Email with meeting
minutes & content
How We Meet Today

4. Video/AV Team Voice Team Desktop Team Facilities Team

5. Audio Meetings Video MeetingsWeb MeetingsOne Meeting Experience

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Cisco Single Meeting Engine Innovations
ONE
Meeting Engine
Powered by
WebEx
WebEx Client
Jabber
On Premise
Registered
Devices
Spark Registered
Endpoints
Spark Client
Skype for Business
Simplified Schedule & Join
Video / Mobile First Experience
Efficient Management
Innovations for Engagement

7. © 2017 Cisco and/or its affiliates. All rights reserved. Cisco Public Spark Desktop
Spark Personal
Room System
Desktop Calendar
Mobile Calendar
Click to Join
Skype for Business
Spark Mobile

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Spark Desktop
Meetings Powered by WebEx
Consistent Experience
Spark Personal
Room System Skype for Business
Spark Mobile
WebEx Mobile
WebEx Meeting Center

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Cisco SX80
Cisco DX70
NEW
Cisco Room Kit
Plus
NEW
Cisco Room Kit
Cisco SX10
Cisco Spark Board 55
NEW
Cisco Spark Board 70
Cloud
Cisco IX5000
On-PremisesOptimized for Both
Cloud and On-Premises
An Amazing Experience in Every Space
Cisco DX80
Cisco Room 70DCisco Room 70S
Cisco MX700
Cisco Room 55
NEW NEW NEW

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Enablement for Everyone
“Ingredients” for a Magical Meeting Experience
Easy to Schedule
Easy to Start/Join
Impactful in-Meeting Experience
Ability to easily follow up with the Team/Attendees
AdoptionMethodology

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Scheduling
• Schedule from Any
Device
• Schedule from a
Spark Space
• Meeting connection
details are
automatically
populated into the
invite
Joining
• “Big Green Buttons”
across all devices
and Apps
• Endpoint Control for
seemless join
• Simplified Activity
based UI for Rooms
In Meeting Experience
• Always see who’s
talking/presenting
• Leverage your full display
real-estate
• Always see who’s in the
meeting and mute/eject if
necessary
• Share Wirelessly
Post-Meeting Activities
• Post Meeting Minutes,
Presentation, and Recording
in the Meeting’s Spark
Space
Next Generation Meeting Experience
Pre-Scheduling Activities
• Communicate with
individuals/Team in existing
Spaces
• Create a new Space for an
upcoming meeting/project
Traditional Meeting Tools Next Gen Meeting Tools

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Evolving the Meeting App Experience
Chat not persistent
outside of Meeting
Video not prominent
when content is not
being displayed
Roster of all
participants only
available in Client
“Content is King”,
even when not being
displayed
Dial in options can be
“challenging” to use,
depending on Audio
Plans

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Cisco Spark: Next Gen Meeting App Experience
People-Centric Meetings Unified Roster for
All Participants
Persistent chat within
Meeting Space
See what’s happening
in other Spaces
Active Meeting Space
always on Top
Flexible Video viewing
options

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16. © 2017 Cisco and/or its affiliates. All rights reserved. Cisco Public
In-Meeting Experiences
In Room Controls Meeting Roster
Automatic Wake Up
People Count
One Button to Push HD Audio
Wireless ContentSpeakerTrack
Room Pairing Multistream

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Meeting Experiences of Tomorrow
In-Meeting Tools Collaboration in VR
Check out Cisco Spark in VR @ https://www.ciscospark.com/VR/index.html
Meeting AssistantFacial Recognition

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Key Takeaways
• Scheduling and Joining a Meeting
should not be the hardest part of
your day
• Talk to your Cisco Partner & Account
Team about:
 Getting Video setup for your
WebEx Site (it’s included!)
 How to Simplify and Enhance
your Boardroom Experience
 Collaboration Adoption Services
 Spark Integrations
• Try using Spark to Join your next
WebEx Video Meeting

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Questions?