The document outlines the agenda and activities of the Liverpool Malaysians Society (LMS). Key points include: - The agenda includes introductions, past event reports, financial reports, and announcing new committee members. - LMS aims to provide welfare and a sense of community for Malaysians in Liverpool. It organizes social, cultural, and sporting events. - Recent events included trips to Cheshire Oaks shopping center, celebrations for Chinese New Year and Halloween, and participation in the Nottingham Malaysian games. - The committee reflects on challenges like low member participation in some events and aims to improve planning and promotion for the upcoming year.

1. +
We are all in this
together!!!
4 Nov @18:30 – LGOS Library

2. +
House rules before we start
 When more than one voices are in the room, nobody
is listening. So…..
 ThereMAY be time for questions. HOWEVER, ask
questions with Rukunegara 5 in mind – provocative
questions are no-no‟s.
 We
welcome CONSTRUCTIVE feedbacks NOT
ARMCHAIR CRITICS
 We came as Malaysians, we will stay as Malaysians

3. +
AGENDA FOR THE NIGHT
 Introduction to Liverpool Malaysians Society
 Past Events Report
 Financial Report
 Overall reflection
 Announcement of the results + Transfer of power
ceremony

4. +
What are we?
 We are a Malaysian Society in the UK.
 Set up to promote Malaysians‟ welfare among Malaysians
 A platform – use it or lose it
 English-medium during formal interactions

5. +
Our Affiliation

6. +
Mission Statement
“To provide a platform for Malaysians to
do activities together & to make
Liverpool a second home for
Malaysians”

7. +
Aims and Objectives
 Welfare
 To assist Malaysian Students in Liverpool in
terms of accommodation and point of contact in
the university
 To represent the voices of Malaysians in the
University of Liverpool.
 Financial
 To subsidise members in all events
 To have a minimum balance of £400 for the next
committee

8. +
Aims and Objectives
 AGM
 AGM date to be changed to Semester 1
2011/2012 (subject to committee‟s unanimous
approval) as it is argued that there would be a
better response in attendance at an earlier stage
of the year. Motivation levels are higher at the
beginning of the year

9. +
Aims and Objectives
 Events
 To plan and successfully execute events catered
for Malaysians
 Annual calendar to be structured to advertise to
members of upcoming events and as means of
keeping interest from members.
 Liverpool Malaysian Night proposed (if desired)
to be held in Semester 1 2011/2012.

10. +
Society‟s Values
 Teamwork
 Rights and responsibilities
 Justice
 Integration while maintaining personal values

11. +
Membership
 Fee: £3
 Paid members :
 Charged at every events that we
subsidise
 What is it for:
 Contribute to funds for running the
society.

12. +
Committee Members
FULL TERM
 President: Muhammad Hariz Bin Sa‟id (E)
 Vice President: Alden Yeoh Shuen Chun
 Treasurer: Chloe Tan Vun Fui (E)
 Sports Representative: Joyce Ang
 Event Manager: Muhammad Zaim Bin
Zulkifli (E)

13. +
Committee Members
 PARTIAL TERM AND STILL IN OFFICE
 Secretary: Edison Tam (From Oct 2010)
 LJMU Representative: Emily Vun (From Jan 2011)
 Supreme Member: Shahnon Lau (From Jan 2011)
 PARTIAL TERM AND NO LONGER IN OFFICE
 Amzar Abdullah – Secretary (June 2010)
 Ahmad Aizzuddin Bin Omar – Webmaster (June-
Oct 2010)
 Vivian Lo – LJMU Representatives (May-Dec
2010) - - Elected

14. +
What does the society do for you?
„ROAR‟
 Reference point
 Organise events
 Arrange activities
 Represent

15. +
What do you do for the society?
 Play an active role
 Constructive criticism
 Be helpful (ie. Not a pain)

16. + Other Malaysian Societies in
Liverpool
 Contraryto popular belief, Malaysians are UNITED
and the reason for different societies existing is
because of different roles and functions

17. +
Committee‟s Reflection
 Having less than 10 part-timers is not enough to run
a society with 100 +++ members
 Lots of idea but little could be done
 Some of us are not that experienced with running a
big society like this
 BIG EXPECTATIONS BUT LITTLE SUPPORT

18. +
Areas undeveloped:
 Sponsorship
 Constitution
 Activism
 Charity
 Publicity
 Sports

19. +
BREAK 1
 We are all in this together!
 All for one, One for all.
 There is no I in team
 No man is an island

20. +
AGM 2009/2010
 To report and elect new committee members
 ~20 people
4 people ran for 4 different posts
Reflection:
 Minimal participation from members
 Probably end of year is not the best time.

21. +
Malaysian Study Group Session
 To increase performance for exams
 A few came. (< than 10)
 Aka MASGO as in „Must-Go‟
Reflection:
 Some find it useful
 Betterdo it when there is actual interest in doing
study group among Malaysians

22. +
BBQ KUL-LMS-MSC BBQ
 To have fun and bond with Malaysians
 Can‟t estimate total members
 Potluck style - Lots of good food
Reflections:
 Memberswho came were mainly those who are also
members of MSC
 Manycould not come because already went back to
Malaysia

23. +
Welcome Fair + Ice Breaker
 To promote LMS to new students
 About 80 people came
 We also promote the raya celebration which would
be held on the following week
Reflection
 Not bad
 Couldbe improved by greeting freshers at the airport
and assisting them with accommodation before
coming here

24. +
Chesire Oaks outing
 To introduce Chesire Oaks to new members
 About 20+ came
 Basically, it is a field trip
Reflections
 Objective achieved
 Couldhave been better if we could get benefits of
going as a group

25. +
Halloween Night
 To execute a smashing Halloween event with SingSoc and
HKSoc
 About less than 10 tickets sold by the committee and another
20 tickets sold at the door (Malaysians)
 Fun and exciting with many different costume
Reflections:
 We need to change the culture of buying at the last minute (Buy
from committee =£5, At the door = £8)
 Because of that, we got a lower profit margin

26. +
Liverpudlians go to Nottingham
Games
 To participate in the biggest Malaysian games in UK
 About 33 people went to Notts.
 We susidised registration fees instead of transportation
fee
 Won silver in Men‟s single table tennis : Ridhwan
Reflections:
 Not bad
 Notenough training sessions and lack of monitoring
them

27. +
Winter makan-makan
 To do an end of year dinner for Malaysians
 50 people came
 Held at Red Hot, 2 Birthdays on that day
 Heavily subsidised to avoid a bigger loss
Reflections
 Toavoid loss, perhaps we should not book until we
are sure we have XX many people
 Early promotion would have been needed

28. +
Chinese New Year
 To celebrate Chinese New Year with a BANG!!
 Opened a Facebook group to get everyone excited
 Dinner and karaoke at Shang Ri-La – 50/60 came
 Charged £1 extra as buffer

29. +
Chinese New Year
Reflections:
 Could have been made bigger and more exciting by
joining XJTLU society
 Should be made our core event
 Book places when confirmed numbers that are
coming
 If possible, let‟s change the place

30. +
Bulan Sukan Liverpool (joined with
KUL)
 To promote sportsmanship among Malaysians
 Those who participated are mainly members of KUL
 Lotsof games included and a lot of Malaysian food
sold by our lovely kakak PhD.
Reflections:
 Those who went had fun.
 Should be promoted more to encourage participation

31. +
24 Festival Drums Launching at
Feedback Session
 To
launch 24FD and have a feedback session on
what people think of the society
 Extremely low turnout
Reflections:
 Lowturnout resulted in us going back to our friends
and get their feedbacks (bias and not very helpful)
 24FD – The guild is highly interested in them but
sadly, our members are not that keen.

32. +
UKEC Amazing Race Manchester
 To
promote UKEC to Malaysians and
encourage teamwork games in the
North West region
 Sponsored 2 teams from Liverpool
Reflection:
 Theteams that went said it was a
good experience

33. +
Hijrah Project
 Toassist Malaysian students from Malaysia until
they reached Liverpool
 A project
organised by Education Malaysia with
cooperation of MSC and KUL
 What did we do:
 Help make the Student Survival Guide
 Promote Cardiff‟s Freshers Camp
 Student ambassador - Chloe
 Meet and greet at the airport
 Utilised Facebook group to help freshers during
pre-departure.

34. +
Hijrah Project
Reflection:
 A very good initiative
 Got in contact with students before they arrive
 Managed to help almost everyone to get settle in
 Hopefully, next year will be better

35. +
Welcome Fair + Ice Breaker
 To encourage the members for 2011/2012 to get to
know one another.
 100 people turnout for Ice Breaker
 Survey to find out areas of interest.
Reflections:
 Probably it would be better to get a bigger venue
 Suggestions: To make multiple circles with one
facilitator in each circle to encourage a more active
participation. (LDK style)

36. +
Chesire Oaks Trip
 Tointroduce Chesire Oaks to new members in
preparation for the cold winter.
 Turnout was great (Needed to make 2 trips)
 A bit
smarter this time, booked a group visit and got
discount cards
Reflections:
 Permanently included in our annual calender

37. +
Halloween 2011
 To
make a Halloween event collaborated with
Chinese Society, HKSoc and SingSoc
 Turnout was good
 We managed to get some profit (coming from those
paying at the door and non-members)
Reflection:
 Many enjoyed themselves
 Nobody was admitted into A&E or arrested

38. +
Would Like To Do But Could Not…
 Tour Liverpool – visit exciting places, go to museum etc
 Travel trips to Chester, areas around or outside Liverpool
 Liverpool Malaysian Night 2011
 Paintball with Chinese Society
 MASGO 2
 Talks
 End of year BBQ

39. +
What needs to be improved
5 people is definitely not enough to do all these
events well - Sometimes we have to juggle
managing more than one event at the same time
 Promotion is super duper important
 Facebook „attending‟ list is not reliable at all
 Need more money to subsidise more
 Many open meetings but low turnouts makes them
less useful.

40. +
What needs to be improved
 Would be better if we could give members a
list of expected events so that they know what
to expect
 Venturing with other societies is good to make
grander events and events which would be
difficult to cater by ourselves.
 Get a photographer for each event
 Suggestion: Project based management might
had been a better way to get more people
involve, lighten the load each person is
carrying and to make a grander event

41. +
Break 2
 MENGIMBAS 2010:2011 (Reminiscing 2010:2011)
 Take home message:
 Many things you can do, achieve and accomplish while
you are here
 Hope that all of you can get nice wonderful picture
 Don‟t forget to stop and smell the roses every now and
then.

42. +
Financial Report
 Why do I bother telling you this?
 To inform where does the membership fees go
 To help make everyone understand how the
society work
 Financial challenges are the second biggest
obstacle after human resource problems
 Not to scare but to let everyone know.
OPENING BALANCE = £860

43. +
Income
Description Amount (£)
UKEC Subsidy (May 2010) 300
Interest 0.08
Receipts of 2010/2011 Membership Fees 360
Receipts of Nottingham Games 2010 Transport Fee 570
Profits from Halloween 2010 81.20
Receipts of End of year Dinner (£13 x 50) 650
Receipts of Chinese New Year Dinner 900
Receipts of other events (other participants) 65.51
Receipts of 2011/2012 Membership Fees 420
TOTAL 3346.79

44. +
Expenditure
Description Amount (£)
AGM Dinner 2010/2011 210
Refreshment for MASGO 4.93
Donation BBQ Event 10
Freshers Fair + Ice Breaker Dinner 2010/2011 343.53
Participation fees of Nottingham Games 2010 109
Coach to Nottingham 2010 695
End of Year Dinner Payment (50 x £15) 800
Chinese New Year Dinner Payment 900
Ice Breaker Dinner 2011 300
Total 3372.46

45. +
Bottom Line
 Opening Balance = £860
 Net Cash Flow = -£25.67
 Closing Balance = £834.33
 Objective achieved!! 
 Wait, there‟s more:
 Nottingham 2011 total expenses = £1180
 Nottingham 2011 total income = £860
 Halloween 2011 profit share

46. +
Any ideas for the next year
 Annual budgets and event planning are all decided
by the committee in charge of that term
 What it could look like

47. +
THE MOMENT YOU ALL HAVE
BEEN WAITING FOR….
UNVEILING THE NEW
COMMITTEE!!

48. + ORGANISATIONAL CHART 2011/12
SYAFIQ PRESIDENT
CJ
VICE
PRESIDENT
SECRETARIAL TREASURY EVENT SPORTS &
OFFICE MANAGEMENT RECREATION
SECRETARY TREASURER SOCIAL HEAD SPORTS REP (M)
DIXON SYAZAN IZA KIAN TAT
A
ASST SPORTS REP (F)
SECRETARY EVENT TEAM
AIRA AND MEENA
VOLUNTEERS
TEAM CAPTAINS

49. +
Good Night!!