lessons-learned-report
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This document provides a lessons learned report for a project to acquire the Indian Institute of Science by Ace Global Solutions. The project was completed on time and on budget. Key lessons learned include the need to utilize translators for all meetings and communications to overcome language barriers, engage local legal counsel to assist with negotiations and paperwork, and budget for translation services throughout the project duration. Improving the translation of documents and providing cultural training for negotiating teams can help smooth future international acquisition projects.
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![L e s s o n L e a r n e d R e p o r t [ n a m e o f p r o j e c t ] Page 1
[Project name] Lessons Learned Report
PROJECT DETAILS
Project/Programme Name IndianInstitute of Science Acquisition
ProjectSponsor HetterFuller
Project/Programme Manager Colleen Palmer
Start Date 4/25/2016
CompletionDate 06/05/2016
DOCUMENTDETAILS
Version Status
(Draft or
Approved)
Date Author/Editor Details of Change
1 1 06/05/2016 Colleen Palmer
OVERVIEW
The objectivesof thisrevieware:
1. To highlightanylearning thatwill be of benefittofuture projects.
2. To describe howthe projectmetitsobjectivesandidentifyanyfactorsthathelpedcontributetoits
success.
3. To describe anyproblemsencounteredand show how these were overcome,oridentifyhow they might
be overcome infuture projects.
CONTENTS
1. Current Status of Project ................................................................................................................. 2
2. Assessment of Benefits ................................................................................................................... 2
3. Assessment of Project Management ................................................................................................ 2
4. Organisational Intelligence............................................................................................................... 2](https://image.slidesharecdn.com/2fa1e3e0-27e6-4c34-86ef-73e5ed825243-160606205444/85/lessons-learned-report-1-320.jpg)
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Most firms day to day operations serve customers through a network of inter connecting business processes, as business volumes change, the loading on these processes can increase or decrease (Nokes et. al. 2003) and there is often a need for some adaption in each process.
There may be a cumulative effect of many adaptions just to change of one of the processes, and as markets are subject to rapid change firms cannot afford to wait for gradual adaptions to take effect, therefore projects are required to provide a structure for making changes at a faster rate.
Nokes et al suggests that “ as markets increase and product cycles shorten the importance of projects will increase”. Projects are required to replace old and inefficient ways of doing things to methods better suited to modern market conditions.
Projects and the management of projects may be needed to tackle new problems.
Benefit of using case studies
In the aftermath of a series of acquisitions and mergers, a large financial services firm found itself attempting to operate with nearly seven hundred job titles for many similar positions due to the continued use of multiple legacy HR systems. The organization wanted to develop and implement a common set of job families and titles that could be used across the entire organization. Realizing the complexity of the task as well as a lack of internal expertise, they decided to seek external resources to carry out the work (Kaplan & Norton, 1996).
In order to begin developing a general overview of the project’s scope and cost, it is often helpful to collect information about how others have approached the same issue. This can be done through informal benchmarking efforts, consulting with colleagues.
MANAGEMENT-OF-COMMUNITY-IMMERSION.pptx
This document discusses various aspects of project planning, implementation, monitoring, and evaluation. It defines a project and explains that planning is the most critical stage as it guides the project phases. An insufficient plan will lead to an unsuccessful project, while good planning results in success. The document also outlines the typical parts of a project proposal, including the title, objectives, description, methodology, budget, and schedule. It emphasizes the importance of documentation, monitoring, and evaluation at different stages of a project to ensure quality and measure progress toward objectives.
Project Management Tools and Techniques
The document provides an overview of key components for an effective project charter, including objectives, scope, deliverables, timelines, budgets, resources, risks, and measures of success. An effective charter clearly defines the project goals, how it fits strategically, what work will be done, when it will be completed, who will work on it, potential challenges, and how success will be determined. The charter establishes a shared understanding and provides essential information to ensure project alignment, buy-in, and successful delivery.
Project Management Process Groups
The document discusses the five project management process groups: initiating, planning, executing, monitoring and controlling, and closing. It provides descriptions of each process group and notes that they progress from starting activities to completion. Planning involves devising work plans, executing coordinates resources to implement plans, monitoring tracks progress, and closing formalizes acceptance and ends the project. The level of activity in each group varies by project.
Project Management
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The difference between project planning stages or phases and project life cycle is very thin. The project stages are just the stages through which every project has to pass. On the other hand, the project life cycle is a continuous set of activities that have to be performed in a logical sequence in order to best achieve the business objectives
Post mortem report
This document provides a template for a project post mortem report to record lessons learned from completed projects. The template includes sections for report details, project parameters, performance including accomplishments and problems, lessons learned, and approval. It is intended to inform future project teams of obstacles, challenges, successes and ways to improve aspects like planning, resources, scope, scheduling and more.
Project PlanProject ManagementSher.docx
Project Plan
Project Management
Sherrell Holifield
American Intercontinental University
Author Note
This paper was prepared for MGMT-412-1401B-01 taught by Donald Buresh
Project Plan Overview
Describe how the project will be measured for success.
Schedule- Deadlines are sometimes hard to meet according to the client. Most just want it done. Knowing the factors of the schedule and finishing the product within the estimated time frame is a plan for success.
Scope- Knowing what needs to be done and keeping that schedule in mind will be beneficial. The scope is the most important part of the project.
Budget- Sticking to the budget that was quoted prior to start of the project will prove successful for client and the business. (Pozin, 2012)
Making sure that those involved have an understanding of what the project should look like, it a plan for success. There are quite a few elements that can cause issues within any project. They include the budget, poor dynamics of the team and bureaucracy.
2
Project Risks
Possible Risk
Cost
Schedule
Financial
Contractual
Weather
Environmental
Client(s) (PM4ID, 2014)
Being able to identify the risk is a disciplined and creative process. Having brainstorming sessions that includes the team and their ideas is always helpful. The first task to is to identify the possible risk that could occur.
3
Project Risk
Probability of Risk
There is a high and low potential of risk occurring.
High impact- may require mitigation and can help narrow the focus on the critical risk.
Evaluating risk mean to focusing on those that will have the greatest possibility of occurring.
Low impact- Are those that may go unnoticed and will least likely affect the project. (PM4ID, 2014)
Not all risk are the same. Some projects are more than likely to have issues compared to others. The cost associated with these risk can vary.
4
Project Risk
Mitigation
Risk are mitigated in several ways.
Sharing
Avoidance
Reduction
Transfer
(PM4ID, 2014)
Once the risk are identified in any project a mitigation plan is required. This plan helps to reduce the results of an unplanned occurrence.
5
Project Risk
Sharing- Partnering with others that will share in the risk of activities. When the others have experience that the team on the project does not have they have an advantage.
Avoidance- This form of mitigation creates an alternate strategy which includes higher cost with the new plan.
Reduction- this decrease risk on the project with an investment of funds. (PM4ID, 2014)
Transfer-This mitigation tactic transfers the risk of the project to another group. (PM4ID, 2014)
Mitigation tactics vary. Each comes with ways to share the weight of the project and decrease the risk that will heavily impact the project. Sharing those risk with others that are more experienced can help to eliminate those risk or decrease them.
6
Project Risk
Contingency Plan
The contingency plan involves an alternate plan.
Funds are put in reserve under t.
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The document provides an overview of key project management terms and principles including the project management body of knowledge (PMBOK), the triple constraint of time, cost and scope, requirements definition, project planning, work breakdown structure, scheduling, earned value management, risk management, and some project management proverbs. It emphasizes the importance of scope management, configuration control, risk mitigation, and using tools like the work breakdown structure, scheduling, and earned value management to manage a project successfully.
Cmgt410
This document provides an overview of the CMGT/410 course at the University of Phoenix, which focuses on project management. It includes descriptions of individual and group assignments related to developing a project plan for an organizational training event. The assignments involve drafting documents such as a project proposal, budget, task list, and post-completion review. Managing the project requires considering stakeholders, objectives, costs, timelines, resources, and risks.
Similar to lessons-learned-report (20)
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kupdf.net_how-to-develop-project-feasibility-studies.pdf
Pearson HND BTEC Level 5 HNDManaging a Successful Business Pr.docx
Pearson HND BTEC Level 5 HNDManaging a Successful Business Pr.docx
lessons-learned-report
- 1. L e s s o n L e a r n e d R e p o r t [ n a m e o f p r o j e c t ] Page 1 [Project name] Lessons Learned Report PROJECT DETAILS Project/Programme Name IndianInstitute of Science Acquisition ProjectSponsor HetterFuller Project/Programme Manager Colleen Palmer Start Date 4/25/2016 CompletionDate 06/05/2016 DOCUMENTDETAILS Version Status (Draft or Approved) Date Author/Editor Details of Change 1 1 06/05/2016 Colleen Palmer OVERVIEW The objectivesof thisrevieware: 1. To highlightanylearning thatwill be of benefittofuture projects. 2. To describe howthe projectmetitsobjectivesandidentifyanyfactorsthathelpedcontributetoits success. 3. To describe anyproblemsencounteredand show how these were overcome,oridentifyhow they might be overcome infuture projects. CONTENTS 1. Current Status of Project ................................................................................................................. 2 2. Assessment of Benefits ................................................................................................................... 2 3. Assessment of Project Management ................................................................................................ 2 4. Organisational Intelligence............................................................................................................... 2
- 2. 1. CURRENT STATUS OF PROJECT As of 06/05/2016 The Acquisitionof the IndianInstituteof Science iscomplete,fundshave been transferredandthe school hasbeentransferredtoAce Global Solutions. 2. ASSESSMENTOF BENEFITS The entire grounds,buildingandall of itsfixturesare now the propertyof Ace Global Solutionsingood workingorder.Nomajorrepairsare neededatthistime.A complete inspectionwasmade priortothe final signingof the contracts; nomajor defects have beenfound. Benefit Has it been achieved? What lessons can we learn? Overseas presence of Ace Global Solutions Yes Translating the paperwork from English to Kannad and visa versa, as well as having an interpreter present at all meetings. 3. ASSESSMENTOF PROJECT MANAGEMENT Thissectionshouldhighlightanyprojectmanagementrelatedissuesandwhatlessonscanbe drawnfrom them.It maybe helpful togroupthese underthe followingheadings(butyouonlyneedtouse those that are appropriate andyoucan add othersas required): Timescale Ontime. BudgetOn Budget. Communications needtoutilizetranslatorsinall meetingsandcommunication. RiskManagementassessedall risks. Change Management(e.g.scope) Scope of projectmet. Translation of documentsneedsimprovement Legal Counsel neededfornegotiationsandpaperwork. An updatedPlansettingoutthe costs,timescales,resourcesetc.sothatsufficientinformationisavailable to the Board memberstoapprove the nextStage. 4. ORGANISATIONALINTELLIGENCE It isrecommendedthatthe budgetbe augmentedtoinclude translatorservicesfromthe onsetof the project,followingthruuntil the projectiscomplete. It isalso recommendedthatcouncil be retainedfromthe countrythatAce Global Solutionsisacquiring each propertyfromtowork inconjunctionwiththe negotiatingteamandthe translator.Thiswill make the transitionsmootherandlesstime consuming. The skillsof the negotiatingteamwere well receivedwhilethe teamwasat itsinitial meetinginIndia. Negotiationsstartedouta little rockyasthere were 2 delaysof meetingsdue todelaysonthe seller’spart. Whichis customaryintheircountry.Temperswere elevatedalittle bitdue tothe delays.Thiswillbe correctedinthe future,andthe teammemberresponsibleforthe uproarwill notbe askedto sitinon future negotiationsuntil customtrainingisfullycompleteandsignedbyMs.Fullerandthe projectmanager ColleenPalmer.
- 3. International Aquisition • Research School • Research Customs Negotions • Form Team • Acquire Translator • Acquire Legal Council • Close Negotiations Lessons Learned • Report • Meet with Board