The Agile PMO – Practical Value Driven Change Leadership in Projects and Portfolios Approximately 50 percent of Project Management Offices (PMO) are terminated in 2 years. Yet, the same mistakes are repeated in the implementations! We use generic, project control processes to stifle project and product delivery; focusing on cost time and scope, rather than leading our projects to deliver value. In this presentation the audience will learn an alternative model for a value driven PMO as an integrator, enabler, differentiator, and change agent in business, development and the organization.

1. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 1
The Value Driven – Agile PMO
Presentation – PMI Milwaukee PDD
October 2018
Michael Nir
President Sapir Consulting US
The Agile PMO – great results NOW
Michael Nir - Keynote Speaker, Best Selling
Author, Lean Agile Inspiration Expert
President @ Sapir Consulting US
As an Agile Leadership Expert and Executive
Coach, Michael’s initiatives with one Fortune
100 company are:
• Saving over $12 million in program costs
• Completion dates more than a year ahead
of schedule.
While focusing on the ‘right’ scope!
The Agile PMO – great results NOW

2. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 2
Agile Thinking and Program,
Portfolio Management
The Agile PMO – great results NOW
The Agile PMO - because
team level agility is a
wasted effort, without a
PMO driving business
agility across the
organization
• How many of you manage a PMO or
have a PMO in the organization
• Is your PMO driving Agile thinking?
• Is your PMO a change agent?
• Complete the sentence: “Yes we
have a PMO in the organization
and… “
The Agile PMO – great results NOW
But Mostly PMOs are Un-Agile

3. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 3
The Agile PMO – great results NOW
The State of the PMO 2016
The Agile PMO – great results NOW
>> The PMO Challenge: 72 percent of respondents
claimed the PMO had been challenged by senior
management. The top two were
• lack of perceived value (44%);
• lack of project/program maturity in the
organization (41%)
PMOs Don’t Deliver Value

4. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 4
The Agile PMO – great results NOW
An organizational structure that
standardizes the project-related
governance processes and facilitates the
sharing of resources, methodologies,
tools and techniques
PMBOK 5th edition
PMBOK Definition
Lacks the Necessary Vision
The Agile PMO – great results NOW
Why Are PMOs not Focused on Value
Pete Recruited to head the PMO of Boston-Tech
• 2.5 Billion in sales
• 12 Global locations
• 17,500 employees
• Integrated product
• Responsible for portfolio delivery of business
software solutions

5. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 5
Build me a PMO
worthy of Boston -
Tech!
Yes
Master
The Agile PMO – great results NOW
The Story of Pete the PMO Manager
I need a
Staff
Maybe
Select
Tools
Training
Need
Assessment?
Support
the PMs
New
Reports
and
Templates
PMBOK?
PLC
The Agile PMO – great results NOW
Common First Steps of a PMO

6. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 6
I need a
Home
No Tools
No Tools
Training
Training
No Tools No Process
The Agile PMO – great results NOW
What the Gap Analysis Identifies
I need Reports!
Better Control!
A methodology
NOW
The Agile PMO – great results NOW
What the Gap Analysis Identifies –
Executives

7. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 7
I need a
Staff
Maybe
Select
Tools
Training
Need
Assessment?
Support
the PMs
New
Reports
and
Templates
PMBOK?
PLC
The Agile PMO – great results NOW
Pete Struggles to Prioritize
What delivers value?
Pay me a Lot!
I can help
What
Would
You Do?
The Agile PMO – great results NOW
Discuss with the Person Next to You

8. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 8
We’re not thinking
Business Agility
The Agile PMO – great results NOW
PMOs are not Functioning as
Value Driven, Change Agents
‘The bureaucracy is
expanding to meet the
needs of the
expanding
bureaucracy’
(O. Wilde.)
The Agile PMO – great results NOW
Example: The Process PMO

9. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 9
Starting with
tools -
Eternalizes
the wrong
WOW
The Agile PMO – great results NOW
Example: Focusing on Tools
We can do
Better!
The Agile PMO – great results NOW
The Agile PMO

10. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 10
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Promotes Lean thinking – remove obstacles
• Pull across product delivery organization
• Effective resource allocation, capacity
planning
• Change agent
The Agile PMO – Embrace Value
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Promotes Lean thinking – remove obstacles
The Agile PMO – Embrace Value

11. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 11
The Agile PMO – great results NOW
Toyota Defined 7 Wastes
Manufacturing Project Management / Product
Transport Redundant or unnecessary interfaces
Inventory Missing features or gold-plated features
Motion Task switching
Waiting Waiting time
Over Production Sloppy requirements
Over Processing Project bureaucracy
Defects 2nd or more iterations and revisions
They are Relevant to
Project Management
The Agile PMO – great results NOW

12. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 12
Project Management
Delays
Example from my organization
Redundant or unnecessary
interfaces
Missing features or gold-
plated features
Task switching
Waiting time
Sloppy requirements
Project bureaucracy
2nd or more iterations and
revisions
Waste/Delays in My Organization
The Agile PMO – great results NOW
PMO is Positioned to
Impact Delays!
The Agile PMO – great results NOW
How long
are tasks
waiting in
Queue?
Is it ‘easy’
adding a
template?
How about
removing one?

13. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 13
The Agile PMO – great results NOW
Adding Value by Doing Less
The 25/25 Rule:
Achieving More by Doing Less
Boaz Ronen, Tel Aviv University Faculty of Management
Thomas G . Lechler, Stevens Institute of Technology
Edward A . Stohr, Stevens Institute of Technology
How Much ???
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Pull across product delivery organization
The Agile PMO – Embrace Value

14. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 14
Business Outcomes -
Building the Right Things?
7%
13%
16%
19%
45%
Always
Often
Sometimes
Rarely
Never
The Standish Group
You All Experienced it!

15. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 15
The Agile PMO – great results NOW
PMO focus on Validating
Assumptions of Incoming Opportunities
The Agile PMO – great results NOW
PMO Manages the
Build-Measure-Learn Cycle

16. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 16
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Effective resource allocation, capacity
planning
The Agile PMO – Embrace Value
The Agile PMO – great results NOW
Traditional, Portfolio Driven,
Capacity Planning, Fails
Planning resource allocations:
• Multi project resource constrained scheduling is complex (NP problem);
• The tactical and operative schedule is mostly wishful thinking;
• Often when resource conflicts occur
– managers resort to the one ‘rule of
thumb’ that never fails – those who
yell loudest, win

17. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 17
Agile Paradigm Shift
Capacity Planning must reflect…
The Agile PMO – great results NOW
Alternative Capacity and Resourcing
Methods Provide Better Results

18. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 18
Operative capacity
planning should be
based on an effective
‘Pull’ method
The Agile PMO – great results NOW
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Change agent
The Agile PMO – Embrace Value

19. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 19
Deadline
• PMO - our clients are looking
for…delivery on October 2016
• Scrum team - this is not part of
the Agile Manifesto or Scrum
handbook, Software is difficult
to predict
The Agile PMO – great results NOW
PMO and Agile Scrum Teams –
Speak Different Languages
Commitment
• PMO - You said it will be
delivered in two weeks
• Scrum team - We’ve
committed to commit we
didn’t commit to deliver
The Agile PMO – great results NOW
PMO and Agile Scrum Teams –
Speak Different Languages

20. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 20
Agile leadership and the shoe
continuum
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Let’s investigate further
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
The
Developer

21. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 21
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
The Scrum
Master
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
The Coach

22. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 22
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
Agile
Winter
Boots
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
PMO
Comfort

23. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 23
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum
PMO
Portfolio
Manager
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership and
the Shoe Continuum

24. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 24
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile Leadership – Establish
Collaboration
The Agile PMO – great results NOW
The Agile
PMO
A centralized portfolio management entity
that enables faster delivery of products
• Promotes Lean thinking – remove obstacles
• Pull across product delivery organization
• Effective resource allocation, capacity
planning
• Change agent
The Agile PMO – Embrace Value

25. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 25
So What?
• Organization innovation is
delivered through projects
• Our competitors are figuring
out how to deliver faster
and faster and yet faster
The Agile PMO – great results NOW
We Must Change –
Refocus on Value
The Agile PMO – great results NOW
What is One Thing You Can
Change ?
What Can You Change

26. The Agile PMO – Keynote
Michael Nir
30/10/2018
www.michaelnir.com
m.nir@sapir-cs.com 26
Connect with Michael
LinkedIn
m.nir@sapir-cs.com