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Launching
Agile Projects
With
Simon Girvan
And
Chris Knowles
Crew Training Exercise
What Shall We Do With a Drunken Sailor?
2
Shave his belly with a rusty razor Put him in the hold with the Captain’s daughter
Put him in the scuppers with a hosepipe on him
What Shall We Do With an Agile Sailor?
Give him a sharpie and stacks of Post-its Tell her to limit the work in process
10 Syllable Phrases
Send all the team for a stand-up meeting
Exercise Music: ‘Drunken Sailor’ – Carl Peterson
Prepared exclusively for Richard Freeman
oad from Wow! eBook <www.wowebook.com>
Download the workshop materials - slides, examples and templates
Preparing for the Voyage
The Inception Deck
• The Bigger Picture
• What are we doing?
• What can we expect?
What’s in The Inception Deck
• The Bigger Picture?
• Vision, Context
• What Are We Being Asked To Do?
• Our current thinking on solution
• What Should We Expect?
• What do we think will happen?
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Awake ListThese are the things we are are worried may
keep us awake at night
What are the things that you personally are worrying about? This
is more than
just project risks. Include non-technical factors like people, facilities, processes,
skills, other demands on your time, office politics, etc. Discuss amongst the
team
what you can do about them
.
@simongirvan
Base
d on ideas from
“The
Agile
Samurai”, by Jona
than
Rasm
ussan
Assumption Map
Have
Evidence
Brainstorm all your assumptions and map onto the
horizontal axis first. 

Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder.
The Bigger Picture?
• Who is this for?
• Why Are We Here statement.
• Elevator Pitch
• Product Box
Why Are We Here?
•What do we know about the project and its history?
• Who are the primary stakeholders?
• What is the business driver?
• What’s the relevant history?
• Who are the board level sponsors, etc
• Where is this work in corporate priorities
• (How will we know if things change?)
Elevator Pitch
For [users]
who [statement of need or opportunity]
the [thing we are creating]
is a [product category]
that [key benefit, compelling reason to buy].
Unlike [current solution or a competitor]
Our Product [statement of primary differentiation].
Elevator Pitch Example
For Pirates
who Need a new or additional parrot
the ‘Parrots Arrr Us’ Website
is a Pirate and Parrot matching service
that finds a parrot to perfectly match your needs
Unlike stealing one from another pirate
Our Product removes the risk of revenge attacks or a bad bird
Product Box
• Benefits not features
• Emotions and feelings
Crew Training Exercise
• For your project, either
Write The Elevator Pitch, or
Design a Product Box
5
Elevator Pitch Template
Target customer
For
Who
Our Product Is
Customer need, opportunity or current dissatisfaction
That
Key benefit for this customer
Unlike
Alternative solution or competition
Our
Product
Product category - what your product will actually do
Why it meets the need better than the alternative@simongirvan
Based on a format from “Crossing The Chasm” by Geoffrey Moore
Time Remaining…
Exercise Music: ‘Turkish Revelry’ – Loudon Wainwright III
Feedback
Exercise Music: ‘Turkish Revelry’ – Loudon Wainwright III
Our ‘Why Are We Here’
• On a personal level, we want to develop ourselves
• We want to reach Certified Team Coach® level with Scrum Alliance
• Running workshops and facilitating large groups is good evidence
• This is a good professional challenge for us both
• We are passionate about sharing our experiences and want others to
get good results from these approaches too
• The submission has been accepted, so it will definitely go ahead (low
risk of being cancelled)
Our ‘Elevator Pitch’ 1
For people at this Agile conference
who want to learn new techniques and how to apply them
the Launching Agile Projects Workshop
is an interactive and informative workshop
that is hands-on, fun and useful
Unlike other ways to learn
Our Product allows participants to immerse themselves in the
material, embedding the learning more effectively
Our ‘Elevator Pitch’ 2
For people at this Agile conference
who want to learn new techniques and how to apply them
the Launching Agile Projects Approach
is a way of preparing for the start of a project
that helps teams get sufficient knowledge to start a project
Unlike other project start-up techniques
Our Product is a lightweight approach that uses a just enough, just
in time philosophy
Our ‘Product Box’
What are we doing?
• The NOT List
• Meet The Neighbours
• Assumption Map
• Candidate Solution
• Awake List
• Agile Wheel of Pain
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Awake ListThese are the things we are are worried may
keep us awake at night
What are the things that you personally are worrying about? This is more than
just project risks. Include non-technical factors like people, facilities, processes,
skills, other demands on your time, office politics, etc. Discuss amongst the
team what you can do about them.
@simongirvan
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
Assumption Map
Have
Evidence
Brainstorm all your assumptions and map onto the
horizontal axis first. 

Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder.
In Scope
Not In Scope
Unsure
The NOT List
These are the things that you are certain are in scope for the project
These are the things that you are certain are NO
T in scope for the project
These are the things that you aren’t sure whether they are in scope or not in scope.
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
@simongirvan
In Scope Not In Scope
Unsure
The NOT List
These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project
These are the things that you aren’t sure whether they are in scope or not in scope.
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
@simongirvan
Meet The Neighbours
Assumption Map
Have
Evidence
Brainstorm all your assumptions and map onto the
horizontal axis first. 

Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder.
Candidate Solution
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Awake List
These are the things we are are worried may
keep us awake at night
What are the things that you personally are worrying about? This is more than
just project risks. Include non-technical factors like people, facilities, processes,
skills, other demands on your time, office politics, etc. Discuss amongst the
team what you can do about them.
@simongirvan
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
Wheel of Pain
For each factor on the wheel, ask:
How does this factor help you work
with an agile mindset?
0 - It’s a perfect fit!
1 - It really helps us
2 - It’s OK
3 - It makes it difficult
4 - It makes it really hard
5 - It makes it almost impossible
Crew Training Exercise
• For your project (or ours), pick one of these
•NOT List
•Awake List
•Wheel of Pain In Scope Not In Scope
Unsure
The NOT List
These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project
These are the things that you aren’t sure whether they are in scope or not in scope.
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
@simongirvan
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Awake List
These are the things we are are worried may
keep us awake at night
What are the things that you personally are worrying about? This is more than
just project risks. Include non-technical factors like people, facilities, processes,
skills, other demands on your time, office politics, etc. Discuss amongst the
team what you can do about them.
@simongirvan
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
5
Time Remaining…
Exercise Music: ‘Rolling Sea’ – Eliza Carthy
Feedback
Exercise Music: ‘Rolling Sea’ – Eliza Carthy
In Scope Not In Scope
Unsure
The NOT List
These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project
These are the things that you aren’t sure whether they are in scope or not in scope.
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
@simongirvan
• Full Coverage of both Inception
Deck
• Limited coverage of LiftOff and
Chartering
• Exercises and Practical content
• Templates and Hand Outs
• Meaningful Examples
• Rehearse with at least one group
• Materials can be reused for other
events
• Exercises for all elements
• Feedback from every group
• Detailed discussion of each
element
• How to deal with detailed questions during the main sections
• Downloadable Resources?
• How far to go down the pirate route wrt costume, etc
Our ‘Meet The Neighbours’
Our Assumption Map
Assumption Map
Have
Evidence
Brainstorm all your assumptions and map onto the
horizontal axis first. 

Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based on ideas from @davidjbland, @danto_ma and @AlexOsterwalder.
There is
demand for this
workshop
Technique
has merit
Technique
is portable
Workshop
format is good
enough for
learning
Room
layout is
suitable
Exercise
choices are
suitable
People haven’t
heard much of
this before
Weighting
between ID
and LO is
OK
Weighting
between
content and
exercises is OK
Two presenters
are better than
one
Timeslot allocated
is conducive to the
workshop format
Pirate theme is
appropriate
Our ‘Candidate Solution’
1. Fitting in everything we want in the
time that we have
2. Having enough time to prepare
3. Will the exercises be useful?
4. Will people actually take part in the
exercises
5. Is the split right between the Inception
Deck and Liftoff?
Awake List
These are the things we are are worried may
keep us awake at night
Our ‘Wheel of Pain’
We are not based in same location so plan
at least 2 workshops where we can work
together. Use online collaboration tools.
There is a lot of information to try to get
across. Use pilot groups to test format.
Create templates and handouts to help
attendees remember the content.
What Should We Expect?
• Choose Your Approach
• How Big Is This Ship?
• What’s Gonna Give?
• The Final Test
What’s Gonna Give? Decide the extent to which you expect each factor to
be flexible or fixed.

If too many are too fixed, consider forcing a minimum
number of points (say 10 if scoring 4 factors)
@simongirvan
Deliver AllThe Features
Based on an idea from “The Agile Samurai” by Jonathan Rasmusson
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
Stay OnBudget
Can be flexibleon this
Must dothis
Deliver on
Time
Deliver HighQuality
Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them!
Must
Must
Must
Must
Must
Must
Choose Your Approach
How will we manage and
govern the project?
How will we
communicate with
stakeholders?
• Agile using Scrum
• 2 week Sprints
• Visible Backlog
• MMP as first release as early as
possible• All stakeholders invited to
Review/Demo• Real users from version 1 onwards
• Monthly update to Board
How Big Is This Ship? (Size It Up)
• Best guess rough estimate of size and duration
• Initial estimate of the team required to do this
Sprint 0
2 Senior Engineers
0.5 Infrastructure
MMP
Development
Standard Agile team
including BA, UX and
Architecture experience
Releases 2-n
Standard Agile team, including higher
level devops and test experience
2 Weeks 4 – 6 weeks
8 – 12 weeks
Start Developing in 2 weeks
MMP 4 – 6 weeks later
4-6 further versions
Team size 2-7
ROM Cost £180-£270k
ROM Duration 3 – 5 months
What’s Gonna Give?
Fixed Flexible
Feature Completeness
Usability
Security
Support
Accessibility
1 2 3 4 5
Stay on Budget
Deliver on Time
Deliver High Quality
Others?
The Final Test
Do we know enough about the project to
be sure that we know:
• What we are being asked to do;
• Why it is needed; and
• How we are going to start?
Do We Know Enough To Start Work?
Crew Training Exercise
• For your project,
Decide What’s Gonna Give
What’s Gonna Give? Decide the extent to which you expect each factor to
be flexible or fixed.

If too many are too fixed, consider forcing a minimum
number of points (say 10 if scoring 4 factors)
@simongirvan
Deliver All
The Features
Based on an idea from “The Agile Samurai” by Jonathan Rasmusson
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
Stay On
Budget
Can be flexible
on this
Must do
this
Deliver on
Time
Deliver High
Quality
Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them!
Must
Must
Must
Must
Must
Must
3
Time Remaining…
Exercise Music: ‘Lighthouse’ – The Waifs
Feedback
Exercise Music: ‘Lighthouse’ – The Waifs
Our ‘Choose Your Approach’
• Adhoc planning approach
• Collaborative online and in person
• Iterative – low detail to start
• Keep actions in Teams
• Content on Sharepoint
• No formal reporting
Our ‘How Big Is This Ship?’
Inception Deck
Good Enough for
Rehearsal
Include reviewers and
pilot workshop attendees
By end Jan 2019 By end Feb 2019 By end March
4 months duration
17 days effort (8.5 each)
Less than £100
First
Rehearsal
Revise and
more rehearsal
Prep &
Deliver
Preferably at least
one more
runthrough
Order print
materials
During April 10 May
2019
What’s Gonna Give? Decide the extent to which you expect each factor to
be flexible or fixed.

If too many are too fixed, consider forcing a minimum
number of points (say 10 if scoring 4 factors)
@simongirvan
Deliver All
The Features
Based on an idea from “The Agile Samurai” by Jonathan Rasmusson
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
0 1 2 3 4 5
Stay On
Budget
Can be flexible
on this
Must do
this
Deliver on
Time
Deliver High
Quality
Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them!
Must
Must
Must
Must
Must
Must
Clarity of
Message
Portable
Ongoing
Support
Our ‘Final Test’
We do know enough about this project:
• We know what’s required to have enough
material available to present;
• We know how we intend to test it;
• We know what the first steps are.
We are ready to start!
Summary of the Inception Deck
• Why Are We Here:
• Why are we here?
• Elevator Pitch
• Product Box
What Can You Expect?
• Choose Your Approach
• Size it Up
• What’s Gonna Give?
• The Final Test
What Are We Being Asked To Do?
• The NOT List
• Meet The Neighbours
• Assumption Map
• Candidate Solution
• Awake List
• Wheel of Pain
In Scope Not In Scope
Unsure
The NOT List
These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project
These are the things that you aren’t sure whether they are in scope or not in scope.
Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
@simongirvan
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Awake ListThese are the things we are are worried may
keep us awake at night
What are the thing
s that you personally are worrying
abou
t? This
is more
than
just proje
ct risks. Inclu
de non-technical
facto
rs like peop
le, facilities,
processes,
skills
, other demands
on your
time, office politics, etc. Discuss amongst
the
team
what
you can do abou
t them
.
@sim
ongirvan
Based
on ideas
from
“The
Agile
Samu
rai”, by Jonat
han Rasm
ussan
What’s Gonna Give?
Decide the
extent to which
you expect each factor to
be flexible or fixe
d.

If too
many are
too
fixe
d, consider forcing a minim
um
number of points (say 10 if sco
ring 4 factors)
@simongirvan
Deliver All
The Features
Bas
ed on an idea from
“Th
e Agile Sam
urai” by Jon
athan Ras
musso
n
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
0
1
2
3
4
5
Stay On
Budget
Can be
flexib
le
on
this
Mu
st do
this
Deliver on
Time
Deliver High
Quality
Oth
ers
may include Use
ability,
Sec
urity, Sup
portability, Acc
essibility, etc. If they matter
to you
or you
r stakeh
olders
include them!
Mu
st
Mu
st
Mu
st
Mu
st
Mu
st
Mu
st
Assumption Map
Have
Evidence
Brains
torm all your assum
ptions
and map onto the
horizontal axis first. 
Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based
on ideas from by @david
jbland,
@danto
_ma and @AlexO
sterwa
lder.
Let’s Set Sail
Prepared exclusively for Richard Freeman
The Journey
Purpose
Elevator Pitch Template
Target customer
For
Who
Our Product Is
Customer need, opportunity or current dissatisfaction
That
Key benefit for this customer
Unlike
Alternative solution or competition
Our
Product
Product category - what your product will actually do
Why it meets the need better than
the alternative
@simongirvan
Based on
a format from “Crossing
The Chasm” by
Geoffrey Moore
Exercises and Artefacts that help the
team understand why their work
matters, and connects them to the
strategy and vision
The first choice website for pirates
across the seven seas
• We will understand what our customers need and develop our
services to meet a growing range of pirate needs, starting with
parrots.
• We will make the “Parrots Arrrr Us” website the first port of call for
pirates everywhere.
• We will make the “Parrots Arrrr Us” website accessible for pirates
with disabilities.
• We will be easy for our suppliers to do business with
Vision and Team Mission Examples
Crew Training Exercise
5
Time Remaining…
•In groups of 2/3,
Identify Mission Tests
• We will understand what our customers need and develop our
services to meet a growing range of pirate needs, starting with
parrots.
• We will make the “Parrots Arrrr Us” website the first port of call for
pirates everywhere.
• We will make the “Parrots Arrrr Us” website accessible for pirates
with disabilities.
• We will be easy for our suppliers to do business with
Exercise Music: ‘Fisherman’s Daughter’ – The Waifs
Feedback
Exercise Music: ‘Fisherman’s Daughter’ – The Waifs
Mission Tests Example
• The first version of the Parrots Arrrr Us website is
accessible from each of the seven seas.
• By 6 months parrots can be delivered to each of the 7
seas.
• The first version of the website is usable by Pirates with
one hook arm and one eye patch.
• By 6 months, the website is fully accessible to
international standards (WCAG 2.0)
• By 9 months, at least one additional product or service has
been launched.
Alignment
Exercises and Artefacts that help the
team understand each other, and how
they can each make their maximum
contribution to the project
Simple Rules Example
Integrity - We do what we say we will do
Ingenuity – We collaborate to help us come up with
the best ideas
Impact – Everything we do results in value for the
customer
Teamwork – We look out for each other and always
offer to help
Working Agreement Example
• We don’t work on anything that isn’t on the Sprint
Backlog
• Our calendars are always be up to date with our
location and attendance
• All our meetings are meaningful – No meeting
purpose, No Meeting
• We have fun and don’t take ourselves too seriously
• We respect each other’s quiet time – headphones on
means no interruptions.
As a team, we work together best when…
Crew Training Exercise
5Time Remaining…
Exercise Music: ‘Thousands are Sailing’ – The Pogues
•In groups of 2/3,
Create a Working Agreement
•Brainstorm how your worst team imaginable behaves
•Identify one or two things that actually might happen
•Write one up as a Team Agreement
• We work best together when…
Feedback
Exercise Music: ‘Thousands are Sailing’ – The Pogues
Context
Assumption Map
Have
Evidence
Brains
torm all your assum
ptions
and map onto the
horizontal axis first. 
Then, map onto vertical axis ands decide what to do!
@simongirvan
No
Evidence
Important
Not
Important
Based
on ideas from by @david
jbland,
@danto
_ma and @AlexO
sterwa
lder.
Exercises and Artefacts that help the
team understand the external
environment and what they require of
others in order to succeed.
Context Diagram
Committed Resources
These are the resources that the team need or
want to help them deliver the product
Based on ideas from “Liftoff”, by Diana Larson and Ainsley Nies
Committed Resource Priority
(M/S/C)
✔ AWS Hosting and storage M
✔ Travel Budget M
✔ Stationary Budget M
Training S
✔ Software Licence Upgrades C
Conference Attendance C
4k Monitors C
✔ Access to end users S
All Stakeholders at Sprint Reviews S
Prospective Analysis Imagine all the possible events that could happen over
the next few months, both positive and negative. 

Assess their impact (positive and negative) on the
project and the likelihood of them happening. Be bold.
@simongirvanProbability
Won’t Happen
Based on ideas from “Liftoff”, by Diana Larson and Ainsley Nies
Unlikely 50/50 Chance Likely Will Happen
Impact
-3
-2
-1
0
3
2
1 Website V1 live
on June 1
Livestock license
rejected
First Successful
Order
Completed by
15 June
Process
orders from
Region 1
Delivery to all 7
seas available
Approval for
next project
idea
Problems
delivering to
certain areas
Full seven seas
service available
in version 1
Competitor will
launch before
we do
Idea is copied
by competitor
Summary
• Inception Deck and Liftoff are similar
but complementary
• Use Inception Deck to clarify a
project scope and manage
expectations from the outset
• Use Liftoff and Agile Chartering to
align the team with the project
vision and set them up to succeed
Retrospective
• One thing we should change
• One thing you got value from
• Put on the board by the door!
Questions
Launching
Agile Projects
With
Simon Girvan
And
Chris Knowles

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Launching agile projects slide handout

  • 2. Crew Training Exercise What Shall We Do With a Drunken Sailor? 2 Shave his belly with a rusty razor Put him in the hold with the Captain’s daughter Put him in the scuppers with a hosepipe on him What Shall We Do With an Agile Sailor? Give him a sharpie and stacks of Post-its Tell her to limit the work in process 10 Syllable Phrases Send all the team for a stand-up meeting Exercise Music: ‘Drunken Sailor’ – Carl Peterson
  • 3. Prepared exclusively for Richard Freeman oad from Wow! eBook <www.wowebook.com> Download the workshop materials - slides, examples and templates
  • 4. Preparing for the Voyage The Inception Deck • The Bigger Picture • What are we doing? • What can we expect?
  • 5. What’s in The Inception Deck • The Bigger Picture? • Vision, Context • What Are We Being Asked To Do? • Our current thinking on solution • What Should We Expect? • What do we think will happen? 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Awake ListThese are the things we are are worried may keep us awake at night What are the things that you personally are worrying about? This is more than just project risks. Include non-technical factors like people, facilities, processes, skills, other demands on your time, office politics, etc. Discuss amongst the team what you can do about them . @simongirvan Base d on ideas from “The Agile Samurai”, by Jona than Rasm ussan Assumption Map Have Evidence Brainstorm all your assumptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder.
  • 6. The Bigger Picture? • Who is this for? • Why Are We Here statement. • Elevator Pitch • Product Box
  • 7. Why Are We Here? •What do we know about the project and its history? • Who are the primary stakeholders? • What is the business driver? • What’s the relevant history? • Who are the board level sponsors, etc • Where is this work in corporate priorities • (How will we know if things change?)
  • 8. Elevator Pitch For [users] who [statement of need or opportunity] the [thing we are creating] is a [product category] that [key benefit, compelling reason to buy]. Unlike [current solution or a competitor] Our Product [statement of primary differentiation].
  • 9. Elevator Pitch Example For Pirates who Need a new or additional parrot the ‘Parrots Arrr Us’ Website is a Pirate and Parrot matching service that finds a parrot to perfectly match your needs Unlike stealing one from another pirate Our Product removes the risk of revenge attacks or a bad bird
  • 10. Product Box • Benefits not features • Emotions and feelings
  • 11. Crew Training Exercise • For your project, either Write The Elevator Pitch, or Design a Product Box 5 Elevator Pitch Template Target customer For Who Our Product Is Customer need, opportunity or current dissatisfaction That Key benefit for this customer Unlike Alternative solution or competition Our Product Product category - what your product will actually do Why it meets the need better than the alternative@simongirvan Based on a format from “Crossing The Chasm” by Geoffrey Moore Time Remaining… Exercise Music: ‘Turkish Revelry’ – Loudon Wainwright III
  • 12. Feedback Exercise Music: ‘Turkish Revelry’ – Loudon Wainwright III
  • 13. Our ‘Why Are We Here’ • On a personal level, we want to develop ourselves • We want to reach Certified Team Coach® level with Scrum Alliance • Running workshops and facilitating large groups is good evidence • This is a good professional challenge for us both • We are passionate about sharing our experiences and want others to get good results from these approaches too • The submission has been accepted, so it will definitely go ahead (low risk of being cancelled)
  • 14. Our ‘Elevator Pitch’ 1 For people at this Agile conference who want to learn new techniques and how to apply them the Launching Agile Projects Workshop is an interactive and informative workshop that is hands-on, fun and useful Unlike other ways to learn Our Product allows participants to immerse themselves in the material, embedding the learning more effectively
  • 15. Our ‘Elevator Pitch’ 2 For people at this Agile conference who want to learn new techniques and how to apply them the Launching Agile Projects Approach is a way of preparing for the start of a project that helps teams get sufficient knowledge to start a project Unlike other project start-up techniques Our Product is a lightweight approach that uses a just enough, just in time philosophy
  • 17. What are we doing? • The NOT List • Meet The Neighbours • Assumption Map • Candidate Solution • Awake List • Agile Wheel of Pain 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Awake ListThese are the things we are are worried may keep us awake at night What are the things that you personally are worrying about? This is more than just project risks. Include non-technical factors like people, facilities, processes, skills, other demands on your time, office politics, etc. Discuss amongst the team what you can do about them. @simongirvan Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan Assumption Map Have Evidence Brainstorm all your assumptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder. In Scope Not In Scope Unsure The NOT List These are the things that you are certain are in scope for the project These are the things that you are certain are NO T in scope for the project These are the things that you aren’t sure whether they are in scope or not in scope. Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan @simongirvan
  • 18. In Scope Not In Scope Unsure The NOT List These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project These are the things that you aren’t sure whether they are in scope or not in scope. Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan @simongirvan
  • 20. Assumption Map Have Evidence Brainstorm all your assumptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from by @davidjbland, @danto_ma and @AlexOsterwalder.
  • 22. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Awake List These are the things we are are worried may keep us awake at night What are the things that you personally are worrying about? This is more than just project risks. Include non-technical factors like people, facilities, processes, skills, other demands on your time, office politics, etc. Discuss amongst the team what you can do about them. @simongirvan Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan
  • 23. Wheel of Pain For each factor on the wheel, ask: How does this factor help you work with an agile mindset? 0 - It’s a perfect fit! 1 - It really helps us 2 - It’s OK 3 - It makes it difficult 4 - It makes it really hard 5 - It makes it almost impossible
  • 24. Crew Training Exercise • For your project (or ours), pick one of these •NOT List •Awake List •Wheel of Pain In Scope Not In Scope Unsure The NOT List These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project These are the things that you aren’t sure whether they are in scope or not in scope. Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan @simongirvan 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Awake List These are the things we are are worried may keep us awake at night What are the things that you personally are worrying about? This is more than just project risks. Include non-technical factors like people, facilities, processes, skills, other demands on your time, office politics, etc. Discuss amongst the team what you can do about them. @simongirvan Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan 5 Time Remaining… Exercise Music: ‘Rolling Sea’ – Eliza Carthy
  • 25. Feedback Exercise Music: ‘Rolling Sea’ – Eliza Carthy
  • 26. In Scope Not In Scope Unsure The NOT List These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project These are the things that you aren’t sure whether they are in scope or not in scope. Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan @simongirvan • Full Coverage of both Inception Deck • Limited coverage of LiftOff and Chartering • Exercises and Practical content • Templates and Hand Outs • Meaningful Examples • Rehearse with at least one group • Materials can be reused for other events • Exercises for all elements • Feedback from every group • Detailed discussion of each element • How to deal with detailed questions during the main sections • Downloadable Resources? • How far to go down the pirate route wrt costume, etc
  • 27. Our ‘Meet The Neighbours’
  • 28. Our Assumption Map Assumption Map Have Evidence Brainstorm all your assumptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from @davidjbland, @danto_ma and @AlexOsterwalder. There is demand for this workshop Technique has merit Technique is portable Workshop format is good enough for learning Room layout is suitable Exercise choices are suitable People haven’t heard much of this before Weighting between ID and LO is OK Weighting between content and exercises is OK Two presenters are better than one Timeslot allocated is conducive to the workshop format Pirate theme is appropriate
  • 30. 1. Fitting in everything we want in the time that we have 2. Having enough time to prepare 3. Will the exercises be useful? 4. Will people actually take part in the exercises 5. Is the split right between the Inception Deck and Liftoff? Awake List These are the things we are are worried may keep us awake at night
  • 31. Our ‘Wheel of Pain’ We are not based in same location so plan at least 2 workshops where we can work together. Use online collaboration tools. There is a lot of information to try to get across. Use pilot groups to test format. Create templates and handouts to help attendees remember the content.
  • 32. What Should We Expect? • Choose Your Approach • How Big Is This Ship? • What’s Gonna Give? • The Final Test What’s Gonna Give? Decide the extent to which you expect each factor to be flexible or fixed. If too many are too fixed, consider forcing a minimum number of points (say 10 if scoring 4 factors) @simongirvan Deliver AllThe Features Based on an idea from “The Agile Samurai” by Jonathan Rasmusson 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 Stay OnBudget Can be flexibleon this Must dothis Deliver on Time Deliver HighQuality Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them! Must Must Must Must Must Must
  • 33. Choose Your Approach How will we manage and govern the project? How will we communicate with stakeholders? • Agile using Scrum • 2 week Sprints • Visible Backlog • MMP as first release as early as possible• All stakeholders invited to Review/Demo• Real users from version 1 onwards • Monthly update to Board
  • 34. How Big Is This Ship? (Size It Up) • Best guess rough estimate of size and duration • Initial estimate of the team required to do this Sprint 0 2 Senior Engineers 0.5 Infrastructure MMP Development Standard Agile team including BA, UX and Architecture experience Releases 2-n Standard Agile team, including higher level devops and test experience 2 Weeks 4 – 6 weeks 8 – 12 weeks Start Developing in 2 weeks MMP 4 – 6 weeks later 4-6 further versions Team size 2-7 ROM Cost £180-£270k ROM Duration 3 – 5 months
  • 35. What’s Gonna Give? Fixed Flexible Feature Completeness Usability Security Support Accessibility 1 2 3 4 5 Stay on Budget Deliver on Time Deliver High Quality Others?
  • 36. The Final Test Do we know enough about the project to be sure that we know: • What we are being asked to do; • Why it is needed; and • How we are going to start? Do We Know Enough To Start Work?
  • 37. Crew Training Exercise • For your project, Decide What’s Gonna Give What’s Gonna Give? Decide the extent to which you expect each factor to be flexible or fixed. If too many are too fixed, consider forcing a minimum number of points (say 10 if scoring 4 factors) @simongirvan Deliver All The Features Based on an idea from “The Agile Samurai” by Jonathan Rasmusson 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 Stay On Budget Can be flexible on this Must do this Deliver on Time Deliver High Quality Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them! Must Must Must Must Must Must 3 Time Remaining… Exercise Music: ‘Lighthouse’ – The Waifs
  • 39. Our ‘Choose Your Approach’ • Adhoc planning approach • Collaborative online and in person • Iterative – low detail to start • Keep actions in Teams • Content on Sharepoint • No formal reporting
  • 40. Our ‘How Big Is This Ship?’ Inception Deck Good Enough for Rehearsal Include reviewers and pilot workshop attendees By end Jan 2019 By end Feb 2019 By end March 4 months duration 17 days effort (8.5 each) Less than £100 First Rehearsal Revise and more rehearsal Prep & Deliver Preferably at least one more runthrough Order print materials During April 10 May 2019
  • 41. What’s Gonna Give? Decide the extent to which you expect each factor to be flexible or fixed. If too many are too fixed, consider forcing a minimum number of points (say 10 if scoring 4 factors) @simongirvan Deliver All The Features Based on an idea from “The Agile Samurai” by Jonathan Rasmusson 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 Stay On Budget Can be flexible on this Must do this Deliver on Time Deliver High Quality Others may include Useability, Security, Supportability, Accessibility, etc. If they matter to you or your stakeholders include them! Must Must Must Must Must Must Clarity of Message Portable Ongoing Support
  • 42. Our ‘Final Test’ We do know enough about this project: • We know what’s required to have enough material available to present; • We know how we intend to test it; • We know what the first steps are. We are ready to start!
  • 43. Summary of the Inception Deck • Why Are We Here: • Why are we here? • Elevator Pitch • Product Box What Can You Expect? • Choose Your Approach • Size it Up • What’s Gonna Give? • The Final Test What Are We Being Asked To Do? • The NOT List • Meet The Neighbours • Assumption Map • Candidate Solution • Awake List • Wheel of Pain In Scope Not In Scope Unsure The NOT List These are the things that you are certain are in scope for the project These are the things that you are certain are NOT in scope for the project These are the things that you aren’t sure whether they are in scope or not in scope. Based on ideas from “The Agile Samurai”, by Jonathan Rasmussan @simongirvan 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Awake ListThese are the things we are are worried may keep us awake at night What are the thing s that you personally are worrying abou t? This is more than just proje ct risks. Inclu de non-technical facto rs like peop le, facilities, processes, skills , other demands on your time, office politics, etc. Discuss amongst the team what you can do abou t them . @sim ongirvan Based on ideas from “The Agile Samu rai”, by Jonat han Rasm ussan What’s Gonna Give? Decide the extent to which you expect each factor to be flexible or fixe d. If too many are too fixe d, consider forcing a minim um number of points (say 10 if sco ring 4 factors) @simongirvan Deliver All The Features Bas ed on an idea from “Th e Agile Sam urai” by Jon athan Ras musso n 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 0 1 2 3 4 5 Stay On Budget Can be flexib le on this Mu st do this Deliver on Time Deliver High Quality Oth ers may include Use ability, Sec urity, Sup portability, Acc essibility, etc. If they matter to you or you r stakeh olders include them! Mu st Mu st Mu st Mu st Mu st Mu st Assumption Map Have Evidence Brains torm all your assum ptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from by @david jbland, @danto _ma and @AlexO sterwa lder.
  • 44. Let’s Set Sail Prepared exclusively for Richard Freeman
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  • 48. Purpose Elevator Pitch Template Target customer For Who Our Product Is Customer need, opportunity or current dissatisfaction That Key benefit for this customer Unlike Alternative solution or competition Our Product Product category - what your product will actually do Why it meets the need better than the alternative @simongirvan Based on a format from “Crossing The Chasm” by Geoffrey Moore Exercises and Artefacts that help the team understand why their work matters, and connects them to the strategy and vision
  • 49. The first choice website for pirates across the seven seas • We will understand what our customers need and develop our services to meet a growing range of pirate needs, starting with parrots. • We will make the “Parrots Arrrr Us” website the first port of call for pirates everywhere. • We will make the “Parrots Arrrr Us” website accessible for pirates with disabilities. • We will be easy for our suppliers to do business with Vision and Team Mission Examples
  • 50. Crew Training Exercise 5 Time Remaining… •In groups of 2/3, Identify Mission Tests • We will understand what our customers need and develop our services to meet a growing range of pirate needs, starting with parrots. • We will make the “Parrots Arrrr Us” website the first port of call for pirates everywhere. • We will make the “Parrots Arrrr Us” website accessible for pirates with disabilities. • We will be easy for our suppliers to do business with Exercise Music: ‘Fisherman’s Daughter’ – The Waifs
  • 51. Feedback Exercise Music: ‘Fisherman’s Daughter’ – The Waifs
  • 52. Mission Tests Example • The first version of the Parrots Arrrr Us website is accessible from each of the seven seas. • By 6 months parrots can be delivered to each of the 7 seas. • The first version of the website is usable by Pirates with one hook arm and one eye patch. • By 6 months, the website is fully accessible to international standards (WCAG 2.0) • By 9 months, at least one additional product or service has been launched.
  • 53. Alignment Exercises and Artefacts that help the team understand each other, and how they can each make their maximum contribution to the project
  • 54. Simple Rules Example Integrity - We do what we say we will do Ingenuity – We collaborate to help us come up with the best ideas Impact – Everything we do results in value for the customer Teamwork – We look out for each other and always offer to help
  • 55. Working Agreement Example • We don’t work on anything that isn’t on the Sprint Backlog • Our calendars are always be up to date with our location and attendance • All our meetings are meaningful – No meeting purpose, No Meeting • We have fun and don’t take ourselves too seriously • We respect each other’s quiet time – headphones on means no interruptions. As a team, we work together best when…
  • 56. Crew Training Exercise 5Time Remaining… Exercise Music: ‘Thousands are Sailing’ – The Pogues •In groups of 2/3, Create a Working Agreement •Brainstorm how your worst team imaginable behaves •Identify one or two things that actually might happen •Write one up as a Team Agreement • We work best together when…
  • 57. Feedback Exercise Music: ‘Thousands are Sailing’ – The Pogues
  • 58. Context Assumption Map Have Evidence Brains torm all your assum ptions and map onto the horizontal axis first. Then, map onto vertical axis ands decide what to do! @simongirvan No Evidence Important Not Important Based on ideas from by @david jbland, @danto _ma and @AlexO sterwa lder. Exercises and Artefacts that help the team understand the external environment and what they require of others in order to succeed.
  • 60. Committed Resources These are the resources that the team need or want to help them deliver the product Based on ideas from “Liftoff”, by Diana Larson and Ainsley Nies Committed Resource Priority (M/S/C) ✔ AWS Hosting and storage M ✔ Travel Budget M ✔ Stationary Budget M Training S ✔ Software Licence Upgrades C Conference Attendance C 4k Monitors C ✔ Access to end users S All Stakeholders at Sprint Reviews S
  • 61. Prospective Analysis Imagine all the possible events that could happen over the next few months, both positive and negative. Assess their impact (positive and negative) on the project and the likelihood of them happening. Be bold. @simongirvanProbability Won’t Happen Based on ideas from “Liftoff”, by Diana Larson and Ainsley Nies Unlikely 50/50 Chance Likely Will Happen Impact -3 -2 -1 0 3 2 1 Website V1 live on June 1 Livestock license rejected First Successful Order Completed by 15 June Process orders from Region 1 Delivery to all 7 seas available Approval for next project idea Problems delivering to certain areas Full seven seas service available in version 1 Competitor will launch before we do Idea is copied by competitor
  • 62. Summary • Inception Deck and Liftoff are similar but complementary • Use Inception Deck to clarify a project scope and manage expectations from the outset • Use Liftoff and Agile Chartering to align the team with the project vision and set them up to succeed
  • 63. Retrospective • One thing we should change • One thing you got value from • Put on the board by the door!