This document summarizes an Aconex webinar about using their contract administration software. It discusses challenges with cost overruns, schedule delays, and inconsistent contract information across projects. Aconex aims to provide transparency, enforce standards, and give real-time data to help with risk management and cost control. The webinar will discuss how their one-stop project controls solution can help deliver projects with confidence by eliminating information silos and reducing cost overruns.

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Aconex Webinar
Keep your project moving with Aconex Contract Administration
Alan Haslop (Middle East) & Nick Sansome (Europe)
Industry Specialists - Project Controls
25 April 2018
Project name: Sheikh Jaber Al-Ahmad Al-Sabah Causeway | Industry: Road & Rail I Project size: US$2.6 billion | Location: Kuwait City

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The following is intended to outline our general product direction. It is intended
for information purposes only, and may not be incorporated into any contract. It is
not a commitment to deliver any material, code, or functionality, and should not
be relied upon in making purchasing decisions. The development, release, and
timing of any features or functionality described for Oracle’s products remains at
the sole discretion of Oracle.
Safe Harbor Statement

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Industry Challenge: Cost and Schedule Overruns
Quick issue identification for proactive
resolution
Early Identification
Measuring the impact to cost and time
across the project and the organization
Impact
Ensuring all parties have accurate and
current information regarding potential
issues and changes
Communication

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Industry Challenge: Administering Contracts
All parties have access to the most
current information and status
Communication
Contract modifications are clearly
communicated and reflected for real-
time contract summary
Activity
Line items and values remain consistent
across life of contract for easy
reconciliation, payment and close-out
Consistency

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TheChangeChallenge
Finance
Projects
PMO / PC
Commercial
(CE / QS)
PMC / PM
Design
Consultant
Head
Contractor
MEP
Sub Con
Record
Commitment
ERP
EXCEL
Budget $1,300
Generate
Estimate
BoQ $950
Create
Cost Plan
Item
Budget
FFC / EAC
Variance
Soft
$300
$200
$100
HVAC
Sub Con
Fit Out
Sub Con
Manage Daily Site
Activity
Review & Action
Contractual
Documentation
Review & Action
Contractual
Documentation
Update / Modify
Design Specs
RFI No.
Cost Impact?
Estimate
Time Impact?
Delay
R455
Yes
$300
Yes
3 days
RFI
Not Closed
Review &
Action
Review &
Comment
Review &
Comment
Response
Request
Cost
Assessment
Request
Design
Assessment
Response
Issue
Instruction
for CR
Process &
Create VR
($300)
MEP
Sub Con
HVAC
Sub Con
Fit Out
Sub Con
Estimates &
Quotes
Request
Costs
Issue
Variation
Request
Review
Variation
Request
Issue
Assessment
&
Negotiate
Dispute
&
Negotiate
EXCEL
Budget
BoQ
Variance
HC Estimate
Recommend
$1,000
$950
$50
$300
$250
$300
$200
$250
Issue
Variation
Order
EXCEL
EXCEL
Process
Variation
Order
Execute
Change
Approve
Variation
Order
EXCEL
Commit
Pending VO
Approved VO
New Commit
Payments
$1,000
$0
$250
$1,250
$0
Budget
BoQ
Approved VO
FFC / EAC
Variance
$1,000
$950
$250
$1,200
-$200
Move to CR
or
Proceed Work
or
Reject
Estimate
ChangeLog
EXCEL
Budget
BoQ
Variance
$1,000
$950
$50
CostSummary
Contracts
Recommend
VR for $250
EXCEL
CostSummary
Hard
$1,000
$950
$50
Total
$1,300
$1,150
$150
EXCEL
CostPlan
Item
Budget
Appr. VO
FFC / EAC
Variance
Soft
$300
$ 0
$200
$100
Hard
$1,000
$ 250
$1,200
-$ 200
Total
$1,300
$ 250
$1,400
-$ 100
EXCEL
CostPlan
Request
Additional
Budget
Seek Cross Project Transfer
Likelihood of change ?
What cost will it be ?
Which category will it hit ?
Should I ring the alarm bell now?
EXCEL
CostPlan
EXCEL
EXCEL
Trigger
Point
Determination
Point

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DELIVERING YOUR
PROJECTS WITH
CONFIDENCE
Transparency and Compliance
 Eliminate information silos, process inefficiencies
 Enforce business standards
 Trusted data via auditability
Risk Management
Enterprise wide visibility
Informed decision making with real time, accurate data
Early warning to potential issues
Cost Control
Reduce Cost Overruns
Allocate resources effectively
Minimize Asset Downtime

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Q&A
Project name: Sheikh Jaber Al-Ahmad Al-Sabah Causeway | Industry: Road & Rail I Project size: US$2.6 billion | Location: Kuwait City

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• The benefits of one stop Project Controls solution – May 9, 2018, 10am GMT
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