The job description is for a Finance Officer position at CARE Bangladesh. The Finance Officer will be responsible for managing financial data entry and ensuring all transactions have proper documentation. Key responsibilities include processing payments, managing receipts, payroll entries, and submitting regular reports to the National Board of Revenue. The position requires a Master's degree in accounting or finance, 2 years of relevant experience, and skills in accounting, financial analysis, and English and Bengali communication.

1. Imranuzzaman
ID: 16232001
Dil Iffat Tony
ID: 16232018

2. Nowadays organizations task become much diversified and dynamic.
There is very rare opportunity for an employee to do work in a single
task along with a particular skill in the organization. Different types
of task requires different types of skill. On the contrary, job seekers
also try to get their job as they yearn. Job analysis helps them to
figure out their cherished job to fulfill their longing.

3. Job Analysis is a process to identify and determine in detail the
particular job duties and requirements and the relative importance of
these duties for a given job.
Job Analysis
Job Description
Job Specification

4. Job description includes basic job-related data that is useful to
advertise a specific job and attract a pool of talent.
Job Title
Job Location
Job Summary
Job Duties & Responsibilities

5. CARE BANGLADESH
Job Title: Finance Officer
Department Name: Finance
Location: CBHQ
1. Job Summary:
The Finance Officer is responsible for all financial data through accurate data entry and management of financial
financial data by ensuring relevant and complete supporting documents are included with transections before
before entering the system. This includes payments processing, receipts management, accounting adjustment,
adjustment, payroll entries, vendor payments, sub award payments, PO and non-PO based payments, properly
properly rental payments, and any other financial transactions required for operations. The Finance Officer is
Officer is responsible for checking/reviewing procurement bills/invoice and ensures its timely payment, timely
timely communication with relevant departments/staff on lack of proper documentation to complete the payment.
payment. S/he is responsible for checking all service invoices before making any payments. S/he will record entries
record entries in Peoples Soft for processing payment in compliance with the rules and regulations of the
Government. S/he will prepare Tax/VAT Statement and makes deposits in the Bank as well as submit regular report
regular report to NBR authority. S/he will also be responsible for processing fund disbursement to the Field Offices.
Field Offices. S/he will review all Sub grant expenses and ensure advance and adjustment. The Finance Officer –
Officer – Accounts will prepare forecasting cash flow and Intra company billing. The position is also responsible
responsible for providing all required support to other finance colleagues to ensure satisfactory services to all
all clients. Finance Officer ensure the accuracy of data stated in all balance sheet accounts, closely monitor the
the status of all payable/receivable accounts, and coordinate with other departments as needed on receivable. They

6. R1: Check and Review all Bills/Invoices related to payments 25%
 Check bills and pass necessary journal entries in Peoples Soft
 Ensure that the invoices are processed with all necessary supporting documents in compliance with CARE policies and procedures
procedures
 Ensure proper charging instruction and approval in accordance with ASL
 Ensure invoices are processed in compliances with Income Tax and VAT rule and regulations as per the prevailing policy of the
the National Board of Revenue (NBR), Government of Bangladesh
 Monitor all advances and ensure its timely adjustment
 Ensure timely communication with relevant departments/staff on lack of documentation to complete payments without deviating the
deviating the standard CO payment timing, taking proactive actions to inform relevant parties on possible delays due to improper
improper documentation
 Responsible in making sure complete documentation supports all transactions before entered into the system
 Ensure the Peoples Soft entries for donor fund transfers and intra company transaction
 Perform AR transactions in Peoples Soft
2. Responsibilities and Tasks:
R2: PNGO Fund Management 30%
 Ensure advance disbursement to sub grantees within standard time
 Review sub grant agreement and ensure all the necessary supporting documents are attached and in compliance with CARE sub grant
sub grant policies and procedures
 Ensure liquidation of advances as per sub grant agreements before disbursement of next advance
 Review financial statements of sub-grant
 Review approval authority as per ASL
 Make adjustments in the system where required
 Review advances to sub-grantees on a monthly basis and follow up for necessary adjustment
R3: Deduction of Tax and VAT 05%
 Deduction of Tax and VAT as per the rules and regulations of the GOB
 Preparation of monthly statement against deducted Tax and VAT and deposited to Govt. Treasury
 Preparation of Tax and VAT related certificate and send to vendor as per request
 Respond to Tax and VAT authorities in response to any query

7. R4: Support Cash Management 05%
 Review field office fund request and transfer accordingly
 Collect cash forecasting amount from field offices
 Collect forecasting amount of sub-grant fund from different projects
 Prepare monthly cash flow statement
R5: Preparation of monthly reports 20%
 Preparation of Leave accrual report for National and International staffs
 Preparation of account code wise schedules and reconciliations on as per assigned
 Make necessary action for adjustment
 Reconcile PID wise AR balances with Trial Balance
 Bank reconciliation
 Keeping ledger manual tracking of vendor advance, staffs advances, project advances, Sub Grant advances
R6: Coordination of Internal and External Audits 10%
 Responsible for addressing any audit query related to financial transactions
 Assist the Section Manager – Accounts for coordination of all internal/external audits
 Arrange or Prepare Donor/ FD-4 Audit Report as per Donor/ NGOAB format
 Facilitate the external auditor during FD-4 audit under NGO Affairs Bureau and assigned Project audit of CARE Bangladesh as per
per scheduled time
 Prepare necessary worksheets for audit reports, receive final audit report and forward to Program Department for their onward submission
submission to NGOAB
R7: Upholding CARE’s Core value and ensuring its principles 05%
 Comply and exercise the organizational values and culture
 Help to promote rights, governance and gender related initiatives
 Contribute in Finance GPOG planning and support its implementation
3. Reporting:
 Section Manager – Accounts
4. Working Conditions:
 This position is based at the CBHQ

8. A statement of employee characteristics and qualifications required
for satisfactory performance of defined duties and tasks comprising a
specific job or function.
Qualification
Experience
Skills
Personal Qualities

9. 5. Qualification:
 Masters’ Degree in Accounting or Finance
 2 years’ experiences in relevant field
 CA course complete/CMA Intermediate qualification is an added advantage
6. Core Competencies:
 Good accounting and financial analysis skills
 Knowledge and experience on accounting software
 Good communication skill in English and Bengali
 Ability to work in a team with good interpersonal skills
 Ability to prioritize activities, to act and decide promptly
7. Authority:
 No supervisory responsibility
8. Contact Key Relationship:
 Finance Controller, Section Managers, Section Support Managers, Project Coordinators, Various Coordination Unit and
Departments, Field Offices, CD and ACDs.
9. Problem Solving:
 What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular
regular basis. 85%
 What has to be done is known but how to do it not defined. The incumbent must be interpolative skills to pick and choose the right
the right strategy to address a given problem. 15%

10. Job Content
Job
Requirements
Job Context

11. Duties of an employee
What actually an employee does
Machines, tools and equipment to be used while performing a
specific job
Additional tasks involved in a job
Desired output level (What is expected of an employee?)
Type of training required

12. Working Conditions
Risks involved
Whom to report
Who all will report to him or her
Hazards
Physical and mental demands
Judgment

13. Knowledge or basic information required to perform a job
successfully
Specific skills such as communication skills, IT skills, operational
skills, motor skills, processing skills and so on
Personal ability including aptitude, reasoning, manipulative
abilities, handling sudden and unexpected situations, problem-
solving ability, mathematical abilities and so on
Educational Qualifications including degree, diploma, certification
or license
Personal Characteristics such as ability to adapt to different
environment, endurance, willingness, work ethic, eagerness to learn
and understand things, behavior towards colleagues, subordinates
and seniors, sense of belongingness to the organization, etc.

14. 1
•Planning the Job Analysis
•Identify objective of job analysis
•Obtain top management support
2
•Preparing and Communicating the Job Analysis
•Identify jobs and methodology
•Review existing job documents
•Communicate process to managers and employees
3
•Conducting the Job Analysis
•Gather job analysis data
•Review and compile data
4
•Developing Job Descriptions and Job Specifications
•Draft job descriptions and specifications
•Review drafts with managers and employees
•Identify recommendations
•Finalize job descriptions and recommendations
5
•Maintain and Updating Job Descriptions and Job Specifications
•Update job descriptions and specifications as organization changes
•Periodically review all jobs

15. Lack of
Support from
Employees
Biased
Nature of Job
Analyst
Using Single
Data Source
Inability to
Identify the
Need of Job
Analysis
Lack of
Management
Support

16. CARE BANGLADESH
Job Title: Finance Officer
Department Name: Finance
Location: CBHQ
1. Job Summary:
The Finance Officer is responsible for all financial data through accurate data entry and management of financial
financial data by ensuring relevant and complete supporting documents are included with transections before
before entering the system. This includes payments processing, receipts management, accounting adjustment,
adjustment, payroll entries, vendor payments, sub award payments, PO and non-PO based payments, properly
properly rental payments, and any other financial transactions required for operations. The Finance Officer is
Officer is responsible for checking/reviewing procurement bills/invoice and ensures its timely payment, timely
timely communication with relevant departments/staff on lack of proper documentation to complete the payment.
payment. S/he is responsible for checking all service invoices before making any payments. S/he will record entries
record entries in Peoples Soft for processing payment in compliance with the rules and regulations of the
Government. S/he will prepare Tax/VAT Statement and makes deposits in the Bank as well as submit regular report
regular report to NBR authority. S/he will also be responsible for processing fund disbursement to the Field Offices.
Field Offices. S/he will review all Sub grant expenses and ensure advance and adjustment. The Finance Officer –
Officer – Accounts will prepare forecasting cash flow and Intra company billing. The position is also responsible
responsible for providing all required support to other finance colleagues to ensure satisfactory services to all
all clients. Finance Officer ensure the accuracy of data stated in all balance sheet accounts, closely monitor the
the status of all payable/receivable accounts, and coordinate with other departments as needed on receivable. They

17. R1: Check and Review all Bills/Invoices related to payments 25%
 Check bills and pass necessary journal entries in Peoples Soft
 Ensure that the invoices are processed with all necessary supporting documents in compliance with CARE policies and procedures
procedures
 Ensure proper charging instruction and approval in accordance with ASL
 Ensure invoices are processed in compliances with Income Tax and VAT rule and regulations as per the prevailing policy of the
the National Board of Revenue (NBR), Government of Bangladesh
 Monitor all advances and ensure its timely adjustment
 Ensure timely communication with relevant departments/staff on lack of documentation to complete payments without deviating the
deviating the standard CO payment timing, taking proactive actions to inform relevant parties on possible delays due to improper
improper documentation
 Responsible in making sure complete documentation supports all transactions before entered into the system
 Ensure the Peoples Soft entries for donor fund transfers and intra company transaction
 Perform AR transactions in Peoples Soft
2. Responsibilities and Tasks:
R2: PNGO Fund Management 30%
 Ensure advance disbursement to sub grantees within standard time
 Review sub grant agreement and ensure all the necessary supporting documents are attached and in compliance with CARE sub grant
sub grant policies and procedures
 Ensure liquidation of advances as per sub grant agreements before disbursement of next advance
 Review financial statements of sub-grant
 Review approval authority as per ASL
 Make adjustments in the system where required
 Review advances to sub-grantees on a monthly basis and follow up for necessary adjustment
R3: Deduction of Tax and VAT 05%
 Deduction of Tax and VAT as per the rules and regulations of the GOB
 Preparation of monthly statement against deducted Tax and VAT and deposited to Govt. Treasury
 Preparation of Tax and VAT related certificate and send to vendor as per request
 Respond to Tax and VAT authorities in response to any query

18. R4: Support Cash Management 05%
 Review field office fund request and transfer accordingly
 Collect cash forecasting amount from field offices
 Collect forecasting amount of sub-grant fund from different projects
 Prepare monthly cash flow statement
R5: Preparation of monthly reports 20%
 Preparation of Leave accrual report for National and International staffs
 Preparation of account code wise schedules and reconciliations on as per assigned
 Make necessary action for adjustment
 Reconcile PID wise AR balances with Trial Balance
 Bank reconciliation
 Keeping ledger manual tracking of vendor advance, staffs advances, project advances, Sub Grant advances
R6: Coordination of Internal and External Audits 10%
 Responsible for addressing any audit query related to financial transactions
 Assist the Section Manager – Accounts for coordination of all internal/external audits
 Arrange or Prepare Donor/ FD-4 Audit Report as per Donor/ NGOAB format
 Facilitate the external auditor during FD-4 audit under NGO Affairs Bureau and assigned Project audit of CARE Bangladesh as per
per scheduled time
 Prepare necessary worksheets for audit reports, receive final audit report and forward to Program Department for their onward
onward submission to NGOAB
R7: Upholding CARE’s Core value and ensuring its principles 05%
 Comply and exercise the organizational values and culture
 Help to promote rights, governance and gender related initiatives
 Contribute in Finance GPOG planning and support its implementation

19. 3. Reporting:
 Section Manager – Accounts
4. Working Conditions:
 This position is based at the CBHQ
5. Qualification:
 Masters’ Degree in Accounting or Finance
 2 years’ experiences in relevant field
 CA course complete/CMA Intermediate qualification is an added advantage
6. Core Competencies:
 Good accounting and financial analysis skills
 Knowledge and experience on accounting software
 Good communication skill in English and Bengali
 Ability to work in a team with good interpersonal skills
 Ability to prioritize activities, to act and decide promptly
7. Authority:
 No supervisory responsibility
8. Contact Key Relationship:
 Finance Controller, Section Managers, Section Support Managers, Project Coordinators, Various Coordination Unit and Departments, Field Offices, CD
Field Offices, CD and ACDs.
9. Problem Solving:
 What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis. 85%
 What has to be done is known but how to do it not defined. The incumbent must be interpolative skills to pick and choose the right strategy to address
to address a given problem. 15%