This document provides an overview of the 355th Contracting Squadron including contract regulations, the contracting process, competition requirements, strategic sourcing contracts, small business programs, and tips for potential contractors. It summarizes various Defense Department contracting policies and procedures.

1. 355th Contracting Squadron
CONTRACTING
101
Current as of Dec 2012

2. Overview
• Contract Regulations
• Contracting Process
• Competition
• Strategic Sourcing Contracts
• Small Business
• Tips…
• Q&A

3. Contract Regulations
• Federal Acquisition Regulation (FAR)
• Based on Federal Law (Congress)
• Foundation of contract policy/procedures
• Defense Federal Acquisition Regulation Supplement
(DFARS) http://www.acq.osd.mil/dpap/dars/index.html
• Air Force Federal Acquisition Regulation Supplement
(AFFARS)
• Other Federal, DoD, AF, & ACC policies
http://farsite.hill.af.mil

4. Contracting Process
Contracting professionals
combine funding with
detailed requirements and
potential suppliers/service
providers to provide the
goods or services that
support the warfighter
Best Value = Lowest Cost

5. Contracting Process
• Three Broad Categories of purchases
• Micro-purchase (GPC) - < $3,000 (supplies); $2,500 (services);
$2,000 (construction)
• Simplified Acquisition – Micro-purchase < $150,000 (almost always
reserved for small business)
• Large Purchases – Over $150,000

6. Competition
• Competition Requirements:
• > Micro-purchase threshold
• Competition is required by law (CICA)
• Exceptions
• AbilityOne; some Small Business Set-A-Sides; Sole Sources
• Publicizing Contract Actions > $10,000
• Published on internet via FedBizOpps
• Exceptions
• National Security
• Urgent & Compelling
• 8(a) Disadvantaged Small Business
• Mandatory Sources (AbilityOne, FPI, AFWAY, etc)
• GSA

7. Competition: Exemptions
FAR 6.302 list exceptions
• Commonly Cited authorities:
• Only One Responsible Source: 10 U.S.C. 2304(c)(1)
• Demonstrates a unique and innovative concept
• Offers a concept or services not otherwise available to the
Government
• Unusual and Compelling Urgency: 10 U.S.C.
2304(c)(2)
• Government would be seriously injured
• Limited time of performance
• Authorized/Required by Statute
• AbilityOne; 8(a) Program
Sole Source is the exception…Competition is the NORM

8. AF Strategic Sourcing Contracts
AF Strategic Sourcing Contracts
• Led by Enterprise Sourcing Group, Wright-Patterson AFB
http://www.wpafb.af.mil/units/enterprisesourcinggroup.asp
• Active Contracts:
• Office Supplies; Seating; Dorm Furnishings; Taxiway Lighting;
Medical Services
• Developing Contracts:
• CE: Elevator Maintenance; Flooring; Roofing
• Furniture: Modular Furniture; Files & Storage; Case Goods

9. AF Strategic Sourcing Contracts
Contracting Offices
Areas Supported DoDAAC ESG Contracting Site
AFCESA- Civil Engineering Support FA8051 Tyndall Air Force Base, Florida
AFCEE - Air Force Center for Engineering and the Environment FA8903 Port San Antonio, Texas
AFMSA - Air Force Medical Support Agency FA8052 Port San Antonio, Texas
AFMOA - Air Force Medical Operations Agency FA8052 Port San Antonio, Texas
DTIC - Defense Technical Information Center FA8075 Offutt Air Force Base
Wright Patterson Air Force Base,
MSCC - Medical Service Commodity Council FA8053
Ohio
Lackland Air Force Base, Texas and
FPCC - Force Protection Commodity Council FA8054 Wright Patterson Air Force Base,
Ohio
ITCC - Information Technology Commodity Council FA8055 Maxwell Gunner Annex, Alabama
Wright Patterson Air Force Base,
CECC - Civil Engineering Commodity Council FA8056
Ohio
Wright Patterson Air Force Base,
FCC - Furnishings Commodity Council FA8057
Ohio
Wright Patterson Air Force Base,
KBSCC - Knowledge Based Services Commodity Council FA8059
Ohio

10. DMAFB Strategic Contracts
• Multiple Award Construction Contract (MACC)
• Four (4) contractors – compete on design/build construction projects
• Simplified Acquisition of Base Engineering Requirements
(SABER)
• Multi-discipline construction projects under $750K
• Medical Service Contract
• 82 FTEs; 60 Different Positions

11. Small Business
• Small Business Program
• DoD Policy: Maximum opportunities to small business
• Goals set for different categories
• Small Business
• Small Disadvantaged Business
• Women-Owned Small Business
• HUBZone Small Business
• Service-Disabled Veteran Owned
• Congressionally Mandated
• AF Numbers reported to DoD and then Congress
355 CONS exceeded 100% their FY11 SB Goals

12. Tips…First Questions
1) Do you have experience or are you willing to work as a
subcontractor to build experience?
2) Are you willing to adhere to the government acquisition
regulations (FAR/DFAR/AFFARS; http://farsite.hill.af.mil)?
3) Can your business financially support the execution of a
Federal contract that may involve significant start up costs?

13. Tips…First Have/Know
1) TIN- Federal Tax ID Number
2) State/ Local and contracting Licenses if applicable
3) Dunn and Bradstreet Number
www.fedgovdandb.com or 1-866-705-5711
4) North American Industry Classification System (NAICS)/ SIC
Codes:
http://www.census.gov/eos/www/naics/
Know your size and certification status
5) Current: Central Contract Registry (CCR) & Reps and Certs
Applications (ORCA) in System for Award Management (SAM)
https://www.sam.gov
6) Federal Business Opportunities: www.fbo.gov

14. Tips of the Trade
• Respond to Requests for Information and Sources Sought
• Attend Pre-Award Site Visits
• Read the solicitation…all of it (clauses and PWS)
• How to Propose – Sections L (52.212-1) and M (52.212-2)
• What we look for…reliable contractor
• Do what you say you are going to do at the price you propose
• Do not try and make up margins in ‘change’ orders
• Past Performance is vitally important…CPARS/CCAS

15. Tips…Marketing Capabilities
• Capability and marketing briefings
• Should be presented at the functional level
• Functional directorates have resident subject matter
expertise
• Alternative methods for providing technical information:
• Participate in Industry Days
• Provide Detailed Capability Statements
• Respond to Requests for Information/Sources Sought
15

16. Limitations on Communications
Specific Information on an Upcoming Requirement
• We can’t provide one contractor information that their
potential competitors don’t yet also have
• Risk of protest in subsequent source selection due to real, or
perceived, unfair advantage
• We have ways to provide all interested contractors the
same information at the same time, and entertain their
questions and comments
• Industry days, FedBizOpps postings, Long Range Acquisition
Estimates (LRAE)
• Pre-solicitation notices (FAR 14.205/FAR 36.213-2)
• Synopses of proposed contract action (FAR 5.201)
• Long-range acquisition estimates (FAR 5.404)

17. Take Away
• Central Contractor Registration (CCR)
• https://www.sam.gov - must be renewed annually
• Register will all appropriate NAICS codes
• Only way we will find you during market research
• Federal Business Opportunities (FedBizOps)
• https://www.fbo.gov
• Set-up notifications alerts, by NAICS codes
• Southern Arizona Procurement Fair
• DMAFB, Pima County Procurement, and City of Tucson
• Business booths, workshops, networking
• Annual – 5 April 2013

18. QUESTIONS?

19. BACK-UP SLIDES

20. ESG Spiral Update
Spend Target
Commodity
Spiral Description Addressed Implementation
Council
FY11- FY16 Date
Conversion of current incandescent
taxiway lighting fixtures in use on airfield Aug 2011
CE Taxiway Lighting with Light-Emitting Diode (LED)
$11M
Awarded!
fixtures.
Elevator Freight/passenger elevator, repair, and
CE inspection services.
$12M Mar 2012
Maintenance
Commodities such as tile, carpet, vinyl
CE Flooring comp tile, laminate, etc., and the $71M Oct 2012
associated replacement and repair labor.
Materials such as interior and exterior
building paint, protective and corrosive-
Paint & Protective
CE resistant coatings, caulk, finishes, etc., the $110M Oct 2012
Coatings related application equipment, and
associated labor.
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21. ESG Spiral Update
Materials such as shingles, flashing,
gutters, etc., and the related labor
CE Roofing involved in maintenance, repair,
$284M Feb 2013
replacement, and inspection of roofing.
Includes repair and replacement of
chilled water systems (chillers, pumps,
CE HVAC piping, filters, and condensing towers) ,
$431M Jan 2014
and air handling systems
Energy Repair and replacement of HVAC control
CE Management systems with modern energy efficient $111M Jan 2014
Controls systems
Airfield joint repair, sealant, and
CE Rubber Removal maintenance $50M Jan 2015
Cleaning, repair, maintenance, and
Tank, Trap, and servicing of tanks (commercial and
CE septic), traps (plumbing), hood (air
$17M Jan 2015
Duct
exhaust units) and ducts (HVAC)
21

22. ESG Spiral Update
Fire Protection Monitoring, testing, maintenance of
CE and Suppression controls (fire alarm panels and detectors) $123M Jan 2015
Equipment and fire suppression systems
Automatic Gates Install, maintain, repair and replace gates
CE and doors (includes hanger doors)
$14M Oct 2015
and Doors
Dormitory
Appliance Dormitory appliance service contracts,
CE rentals and replacements
$3M Oct 2015
Maintenace, and
Repair Services
Paved Surface Striping (incl. sweeping) of base roads,
CE parking lots, and airfields
$7M Oct 2015
Striping
Purchase, install, maintain and repair real
CE Generators property generators
$39M Oct 2015
Includes beds, mattresses, box springs,
linens, kitchen furnishings, appliances,
Dorm laundry room and day room furnishings Jun 2011 –
Furnishings and accessories, outdoor furniture,
$95M
Furnishings Awarded!
window treatments, artwork and
installation.
Wood and non-wood upholstered seating $81M Jul 2011 –
Furnishings Seating
and other seating applications for Awarded!
executive and task oriented environments.
22

23. ESG Spiral Update
Furnishings Seating Wood and non-wood upholstered seating $81M Jul 2011 – Awarded!
and other seating applications for executive
and task oriented environments.
Panel systems furniture along with all work
surfaces and storage components,
System and freestanding modular furniture and
Furnishings $187M Apr 2012
Modular Furniture moveable walls to include related design
and installation.
Lateral sys files, modular filing sys, high
Furnishings Filing & Storage density filing/storage, filing/storage $47M Dec 2012
furniture.
Credenzas,
Furnishings Case Goods tables, conference room furniture, lounge $26M Jan 2013
and reception area furniture, accessories.
Consolidated
Reconfigurations and moves, logistics,
Furniture
Furnishings furnishings management, refurbishing, other $40M Jan 2014
Management related services.
Services
23

24. ESG Spiral Update
Sep 2011 (will
Expedited Overnight small package (under 150
Commodities pounds) shipping.
$66M leverage existing
Shipping
DoD BPAs)
Fitness program equipment such as
Fitness
Commodities treadmills, elliptical machines, strength $23M Apr 2012
Equipment training equipment and exercise bikes.
May 2011
SAF/AQC policy
Leverage the Federal Strategic Sourcing
approved
Office Supplies Office Supplies Initiative (FSSI) for purchase of office $115M
supplies. Mar 2011
(mandatory
1 Oct 2011)
Jul 2010
Client Computing Covers all mainstream desktops, laptops,
IT monitors and client-level servers and $727M Awarded!
and Servers monitors.
BPAs in-place
Aug 2011
Cellular Service Consolidated one-stop shopping point for
IT cellular services and devices.
$231M Awarded!
Devices
BPAs in place
Digital Printers Multi-Functional Devices/Printers…MFD’s Jan 2008
IT or MFP’s and Toner consumables.
$105M
and Information BPAs in-place
Clinical Provide all direct-care, clinical service
Medical Service Acquisition positions under personal services contracts $992M Dec 2011
Support to the medical service.
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25. ESG Spiral Update
Medical Provide medical support (non-patient)
Medical Service Administrative positions and services to the medical $494M Jan 2012
Support Svs service.
Provide management and professional
Consultant support services, studies, analysis and
Medical Service Advisory and evaluations, and engineering and technical $985M Dec 2011
Technical Svs services to meet medical service Advisory
& Assistance (A&AS) requirements.
Force Load Carrying Purchase of all Security Force load carrying Jan 2009
system and accessory items.
$29M
Protection System Contract Awarded
AbilityOne contract to provide primary duty
DoD Civilian uniform items, utility uniform items,
Force
Police/Guard outerwear and accessories (belts, caps, $19M Nov 2011
Protection patches, badges, etc.) for 4,000 Civilian
Uniform Items
Police/Guard
25