Business slides aimed at customers who need to get permission to change onboarding processes or client builds and need to think about how to express the purpose.
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ISBG / NCUG Why Didn't Anyone Tell Me Notes Could Do That
1. "WHY DIDN'T ANYONE TELL ME
NOTES COULD DO THAT!“
IBM NOTES CLIENT SUGGESTED CONFIGURATION ENHANCEMENTS
TO
A DEFAULT CUSTOMER BUILD/INSTALL
Keith Brooks CEO, B2BWhisperer
@lotusevangelist keith@b2bwhisperer.com
Blog: Http://blog.vanessabrooks.comJune 11, 2019
2. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
KEITH BROOKS
Ex Lotus EMEA
IBM Champion for 7 years
IBM RedbooksThought Leader
Lazy Administrator that has
presented at Social
Connections, Lotusphere,Think,
Connect, Connected, Engage,
SUTOL,TheView Admin and
now ISBG
2
3. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
PURPOSE
Provide an end user experience that:
Lowers Help Desk tickets related to some common issues
Increases productivity by enabling default functionality
Reduces their frustrations with IT, Notes, their PCs
Costs zero to implement because it is all built in to the product
or available tools
June 11, 2019 3
4. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
5 AREAS OF RECOMMENDED ENHANCEMENTS
The Notes Client Location Document
The Notes Client Preferences, set via IBM Domino Policy Settings
The Notes Client Preferences, ChangesVia Client Side Settings
The Notes Client ReplicatorTab
The Notes Client User Interface Enhancements
June 11, 2019 4
6. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
DOMINO DIRECTORY SERVER FIELD – NEW AND
OLD
Home/Mail Server field ONLY handles mail routing
Domino Directory Server field interacts with Sametime lookups, F9 lookups, type-
ahead, address picker.
Benefits include less lookup issues, less Sametime contacts issues and faster lookups
Set via the Policy Document “Setup” Basics tab
Source: https://www.ibm.com/support/knowledgecenter/en/SSKTMJ_9.0.1/admin/conf_settingupnotesclientstouseadirectoryserver_t.html
* Admins or Developers may choose to set the Directory server to their preferred server
June 11, 2019 6
Currently may be blank
May not have a defined server, which is okay
Should match their Home Server *
7. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
LOCATION DOCUMENT CHANGES - EXISTING USERS
Proxy Entry
Remove Proxy Entries if you no longer need them, it just causes
delays and problems with emails using graphics or web links
Domain
Verify it is CUSTOMERNAME (some are just partial names)
Replication
Disable High Replication and set any items to regular
Do not prompt to replicate at Start
Replicate when Notes ends if anything is waiting to be sent
June 11, 2019 7
8. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
IBM NOTES CLIENT PREFERENCES
SETVIA
IBM DOMINO POLICY SETTINGS
June 11, 2019 8
9. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
SETTHEWEB BROWSER OPTION
There is probably no reason for anyone to use the Notes browser unless your developers
require it
It is not up to date and leads to all kinds of issues in the user’s mail
Policy found under “Desktop” Basics tab under Browser Options section and set to “Set
Value and prevent changes”
9
Enforce Always
June 11, 2019
10. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
CREATING A NOTES.INI SETTING USING DOMINO
DESIGNER
You can use IBM® Lotus® Domino® Designer to add a new field to the desktop policy settings document to
assign a NOTES.INI value.The new field must be named $PrefVariableName, whereVariableName is the
name of the NOTES.INI variable you want to set. In the new field on the desktop policy settings document,
enter the value you want assigned to that NOTES.INI variable.That is the value that is set in the NOTES.INI
for the assigned Notes users.
Note:You can use the procedure described here to assign NOTES.INI settings to Notes client users and
groups or you can use the desktop policy settings document - Custom Settings - Notes.ini tab.
For example, assume that you want to use a policy settings document to add a font size setting of 5 to your
NOTES.INI file.To change the font setting, do the following:
1. From the Domino Designer, open the desktop policy settings document form.
2. Create a new field named $PrefDisplay_font_adjustment.
3. Assign a value of 5 to the field $PrefDisplay_font_adjustment.
4. Save and exit.
These new values are set on the assigned users clients the next time they authenticate with their home server.
Note: Some settings require the Notes client be restarted for the settings to work.
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11. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
CREATING A LOCATION DOCUMENT SETTING
USING DOMINO DESIGNER
Note:You can use the procedure described here to assign Location settings to
Notes client users and groups or you can use the desktop policy settings
document - Custom Settings - Locations tab.
To set a Location document setting using a policy document, add a new field to
the desktop policy settings document.The new field must be named
LocAllVariableName, whereVariableName is the name of the fields you are
setting in the Location documents. In the new field on the policy settings
document, enter the value you want assigned to that Location document field.
That is the value that is then assigned to all of the users' Location documents.
These new values are set on the assigned users' clients the next time they
authenticate with their home server.
Note Some settings require the Notes client be restarted for the settings to work.
June 11, 2019 11
12. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
IBM NOTES CLIENT PREFERENCES
CHANGESVIA
CLIENT SIDE SETTINGS
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13. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
SAMETIME AUTO-STATUS CHANGE 1
The Calendar Service option must be checked for Change 2 to work
The check mark ensures the user no longer needs to set their ST
status manually ever again
No Policy settings exist for this setting
June 11, 2019 13
14. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
SAMETIME AUTO-STATUS CHANGE 2
Check mark the “Meetings scheduled
in my calendar” option
Really all 4 should be checked
The lower options will appear and
should match as on screen
The user can always modify this, but
most never find it!
No Policy settings exist for this
setting
June 11, 2019 14
16. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
REPLICATIONTAB - LOCAL FREETIME INFO
FreeTime Info is very important
especially when users run their mail
locally
Ensure they have 6 months of local
free time and check once an hour to
ensure no conflicts arise over time
Usually created when running mail
file locally, but can be done
manually as well
June 11, 2019 16
17. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
REPLICATIONTAB – DISABLE HIGH PRIORITY
Anyone that is replicating does it quite frequently
and does not need a high priority replication
It causes server performance degradation
Servers should be configured to not let people on
so often anyway, but just in case, turning this off
helps your servers performance
June 11, 2019 17
18. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
REPLICATIONTAB – APPLICATIONTEMPLATES
Local replicated mail files (and other apps) need their
templates
Replicating them locally will help solve template/index and
corruption issues especially when the user is not connected
to the network and you need to do a Replace Design
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19. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
THE IBM NOTES CLIENT
USER INTERFACE ENHANCEMENTS
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20. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
DOCKTHE OPEN LIST
Right Click on the Open and select Dock the Open List
This provides easier Bookmark access
Also configurable from the main Menu under
View – Dock the Open List
June 11, 2019 20
21. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
FILE-PREFERENCES SETTINGS – BASIC
NOTES CLIENT CONFIGURATION
Uncheck Subscriptions (Needlessly delays opening of client)
Following Items should be checked
First screen of items should look like this:
1st item is optional to user
Last item is for integration w/Office
Also
Near End of the List
Provides better UX making it easier to select itemsJune 11, 2019 21
22. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
FILE-PREFERENCES SETTINGS – CONTACTS
These 3 items at a minimum should be enabled
It is the best way to ensure users retain their contacts and
reduces tickets about Contacts
June 11, 2019 22
23. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
REVIEW
The Notes Client Location Document
The Notes Client Preferences, set via IBM Domino Policy Settings
The Notes Client Preferences, ChangesVia Client Side Settings
The Notes Client ReplicatorTab
The Notes Client User Interface Enhancements
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24. Keith Brooks @lotusevangelist keith@b2bwhisperer.com
THANKYOU
The employees and partners of
your Company or Customer
appreciate you making their
day to day tasks easier and more efficient
June 11, 2019 24
Keith Brooks CEO, B2B Whisperer
@lotusevangelist keith@b2bwhisperer.com
Blog: Http://blog.vanessabrooks.com