The document provides information about the STARS Interim Report, which child care programs participating in the STARS for KIDS NOW program must submit annually during non-rating years to demonstrate continued compliance with program standards. It explains that the Interim Report includes a DCC-413 form documenting compliance with standards and a DCC-414 form with staff training documentation. Programs must submit the Interim Report 30 days before their STARS anniversary date, which is one year from when their current STARS rating was approved. The document provides details on completing the two forms and common mistakes to avoid.

1. Division of Child Care
STARS Interim Report

2. What is an interim report?
2
Programs participating in the STARS for KIDS
NOW program must demonstrate continued
compliance with the program standards by
completing the STARS Interim Report.
The STARS Interim Report must be submitted
annually by the STARS anniversary date during
non-rating years.
Cabinet for Health and Family Services

3. What is an interim report?
3
The STARS Interim Report is completed
by all STARS-rated facilities who hold a
STARS level 2 -4.
Cabinet for Health and Family Services

4. What is an anniversary date?
4
 A program’s “STARS Anniversary Date” is
the date one year forward from the date the
current STARS rating was initially approved.
This date is the STARS expiration month
and day located on the STARS certificate.
Cabinet for Health and Family Services

5. When is the interim report due?
5
922 KAR 2:170 ( Type I Licensed Programs)
922 KAR 2:210 (Type II & Certified Family Child Care Homes)
Section 10. Interim Report. (1) Except during a renewal year, a
STARS Level 2, 3 or 4 center shall complete and submit to the
cabinet or its designee prior to the anniversary date a:
(a) DCC-413, STARS for KIDS NOW Interim Report
Standards Documentation; and a,
(b) DCC-414, STARS for KIDS NOW Interim Report Staff
Training Documentation for each staff person, including the
director.
Cabinet for Health and Family Services

6. When is the interim report due?
6
 Reports should be submitted to the Division of Child Care
30 days prior to the anniversary date.
 Examples:
 A two-STARS certificate approved on July 30, 2010 and
expires on July 30, 2012; must submit an interim report
before July 30, 2011
 A four-STARS certificate approved on July 30, 2010 and
expires on July 30, 2014; must submit an interim report
before July 30, 2011; July 30, 2012; and July 30, 2013
Cabinet for Health and Family Services

7. When will I receive the interim report?
7
The STARS Interim Report packet will be sent to
the STARS rated program from the Division of
Child Care (DCC) at least four (4) months prior to
a facility’s anniversary month.
The interim report forms are also available on our website.
http://chfs.ky.gov/dcbs/dcc/stars/starsproviderinfo.htm
Cabinet for Health and Family Services

8. What information will I need for the DCC-413?
8
The center’s
demographic
information
This section will ask
when you completed
an Improvement Plan
for each environmental
rating scale.
This section asks for the
date of your family
involvement plan and
you will list the
activities.
Cabinet for Health and Family Services

9. Additional Information Required
The DCC-413 9 Family feedback
procedure date
Identify changes in
benefits offered to
staff.
Date of expiration of
National
Accreditation.
Type I Level 4
Enhanced: Health
Insurance information
Date of last visit by
Be sure to sign and List date and amount of licensing surveyor
date. any CMP’s
Cabinet for Health and Family Services

10. What information will I need for the DCC-414?
10 Complete on each staff
member in facility
Center demographic
information
This information
will be specific to
each staff member.
List annual training
clock hours only for the
Director or person in
charge. List degrees and
certificates on all staff
for a level 3 & 4.
*Note: License Type II providers must list annual
training clock hours for all staff.
Cabinet for Health and Family Services

11. Additional Information
11
The DCC-414
Total all training hours for
Director, or Person in Charge or
License Type II program. Training
hours must be for previous 12
months from hire date to hire date
Owner/Director will
verify the information
listed is correct. Be sure
to sign and date.
Cabinet for Health and Family Services

12. Common Mistakes on the DCC-413
12
Missing or Incomplete Information
 Be sure to fill in ALL applicable information within ALL sections.
Environment Rating Scale (ERS) Improvement Plan
date missing or plan(s) was not written within the
past 12 months
 ERS Improvement Plan is an annual plan
Supporting Documentation not attached
 Be sure to attach accreditation certificate and/or health insurance
documentation (if applicable)
Cabinet for Health and Family Services

13. Common Mistakes on the DCC-414
13
STARS Level 3 or 4, fifty percent (50%) of teaching staff
does not have entry level credential or higher
 Be sure to fill in ALL applicable information within ALL sections.
Include current copies of credentials, certificates and degrees
STARS Level 3 or 4, fifty percent (50%) of staff working
with children does not have current CPR/First Aid Training
 Be sure to complete a DCC-414 for all staff .
Director does not meet training requirement for current
STARS level
 Check to make sure that Director meets requirements for current
STARS level.
Cabinet for Health and Family Services

14. What do I attach?
14
DCC-413
Attach a copy of accreditation certificate (if applicable)

 Attach a copy of health insurance policy (if applicable)
DCC-414
 Attach copy of current credential of staff member
 Attach copy of transcript showing field of study for any
degree
 Attach copy of transcript showing course completion for
college courses only
Cabinet for Health and Family Services

15. We DO NOT need…
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Copies of training certificates showing clock hours
Copies of FA/CPR certification
Copy of ERS Improvement Plan or Family
Involvement Plan
Copy of Staff Development Plan, Training Plan or
Staff Evaluation
Copy of STARS Overview sign-in sheet
Be sure to keep ALL of these on file and
current . These items will be reviewed
during your next Standards Review Visit.
Cabinet for Health and Family Services

16. Frequently Asked Questions
16
What time period am I using to list my Family Involvement
Activities on the DCC-413?
- You will need to list those activities that take place during the calendar
year of your anniversary.
Do I need to list training I am taking during this current year?
- No. You do not need to include training you will be taking for this year.
Please list hire date to hire date training for a full twelve (12) months.
Cabinet for Health and Family Services

17. Frequently Asked Questions
17
Who needs to write my Annual Improvement Plan?
- STARS regulation states the improvement plan is to be written by the
director with assistance from the cabinet or its designee( your SQC), if
requested.
Do I need to send in training certificates?
- No. Do not send training certificates showing clock hours of training.
Can I use a print out from ECE-TRIS to verify my training?
- Yes. Please be sure that the training listed on the ECE-TRIS print out
falls within your training calculation timeframe.
Cabinet for Health and Family Services

18. Frequently Asked Questions
18
At Level 3 and 4, my CDA or accreditation has expired, I
know I will not be able to renew my current level should I
submit the interim report or wait for my re-rating?
- All Level 2-4 programs will be required to submit an Interim Report.
Failure to submit the report will result in a re-evaluation of the
program. Determination of outcome will be based upon review
findings.
Cabinet for Health and Family Services

19. What can happen if I do not return the
STARS Interim Report?
19
922 KAR 2:170 ( Type I Licensed Programs)
922 KAR 2:210 (Type II & Certified Family Child Care Homes)
Section 12. Conditions Requiring Re-evaluation.
(1) Reevaluation of a center’s quality rating certificate and
associated level shall be conducted if the:
(d) Center fails to return the DCC-413 or DCC-414.
Cabinet for Health and Family Services

20. Re-evaluation
20
Failure to return the Interim Report will result in a re-evaluation of the
program.
or
Any STARS program changing locations will result in a re-evaluation of the
program.
The re-evaluation may consist of a new onsite review of the current
STARS standards, a new environment rating visit, or a desk audit. The
program will be informed that they are being re-evaluated and the date of the
actual review is unannounced.
Cabinet for Health and Family Services

21. Is assistance available if I need it?
21
You may contact your STARS Quality
Coordinator (SQC) for assistance.
You may also contact the Division of Child
Care for assistance.
Cabinet for Health and Family Services

22. We are here to answer your questions!
22
Contact a STARS Quality Coordinator at:
http://www.kentuckypartnership.org/QEI/qc.asp
or at (800) 956-8950.
Contact the Division of Child Care at:
(800) 421-1903
or
by e-mail at:
STARS@ky.gov
Cabinet for Health and Family Services