The document discusses information broadcasting with SAP BW 3.5. It introduces the Business Explorer (BEx) Broadcaster tool and Broadcasting Wizard that allow users to disseminate personalized BI reports, dashboards, and queries to different user groups. Reports can be pre-calculated and distributed in various formats like HTML, email with attachments, or ZIP files. Broadcasting can be triggered manually, scheduled, or integrated with process chains to automatically deliver updated information.

1. Information Broadcasting
with SAP BW 3.5

2. Information Broadcasting with SAP BW 3.5
The information contained herein
reflects current planning for the
SAP BW 3.5 release and may be
changed without prior notice.
© SAP AG 2004

3. Agenda
Introduction
Business Explorer (BEx) Broadcaster
Broadcasting Wizard
Enhanced SAP BW – SAP EP Integration
Availability
© SAP AG 2004

4. Agenda
Introduction
Business Explorer (BEx) Broadcaster
Broadcasting Wizard
Enhanced SAP BW – SAP EP Integration
Availability
© SAP AG 2004

5. mySAP BI – The Solution at a Glance
Data acquisition, data warehousing, OLAP,
Support decision-making requirements planning framework, BI tools, dashboards and
of the entire enterprise regardless of analytical applications; with pre-configured
data sources of access methods content using best-practice models.
mySAP Business
Intelligence
is an enterprise-class, complete,
open and integrated solution that
delivers actionable insights.
Open, well documented Scalable and reliable BI
APIs and interfaces along solution that is tightly
with full functionality to Convert data into information, integrated with SAP
integrate structured and and ensure information is NetWeaver, source
unstructured, delivered at the right time to the transactional systems and
heterogeneous data right person in the right format partner’s complementary tools
to support business decision
making.
© SAP AG 2004

6. Information Broadcasting: A possible Scenario
A possible scenario…
BI user wants to distribute and publish a BI dashboard and an ad-hoc
query to different user groups
1. He designs the BI dashboard with the BEx Web Application Designer and calls the
BEx Broadcaster
2. He schedules the dashboard for 2am at night for precalculation. Afterwards it will
be automatically sent to the BI Portfolio of the fifferent end-users
3. In addition he creates an Ad-hoc query (online) for some ad-hoc users and sends it
to them
4. The end-users open their BI Portfolios (in EP) every morning to see what‘s going on
5. They use standard KM features for discussion, rating, collaboration
© SAP AG 2004

7. Information Broadcasting Overview
© SAP AG 2004

8. Agenda
Introduction
Business Explorer (BEx) Broadcaster
Broadcasting Wizard
Enhanced SAP BW – SAP EP Integration
Availability
© SAP AG 2004

9. Information Broadcasting Overview
Single (web-based) wizard to disseminate personalized BI information
portfolios
Including direct parameterized pre-calculation for power users
Including one-step personalized pre-calculation for end-users
Pre-calculated, online and offline reporting documents…
BI Web Applications - Dashboards, cockpits
BEx Analyzer Workbooks
Queries
… in different modes…
Online & pre-calculated
... in different formats ...
HTML
Device specific (Web Browser, Mobile devices, etc.)
BEx Analyzer Workbooks
Emails (using HTML attachments or Multipart Html (MHTML) )
ZIP Files
... containing different kinds of information.
OLAP data, Alerts, Embedded Documents and Filter Navigation
© SAP AG 2004

10. What Triggers The Broadcasting?
Event based (“Intelligent push”)
Integration into process chains
New data is loaded to the InfoCube
Ad hoc
BEx Broadcaster for end users
Scheduling
End user: Scheduling via BEx Broadcaster
Guided scheduling times
Time points are provided by administrators
Ensures system performance because of better load balancing
Administrator: Scheduling for specific user groups
No time restriction and no target restriction
Scheduling for other users
Precalculations based on the data authorizations of the target user
© SAP AG 2004

11. Accessing the Business Explorer (BEx) Broadcaster
The BEx Broadcaster
is available:
From the menus of the:
BEx Query Designer.
BEx Analyzer.
BEx Web Application
Designer.
As a web item in the
Web Application
Designer and can be
embedded in any web
template.
From the Context Menu
of a BW report.
© SAP AG 2004

12. Business Explorer (BEx) Broadcaster
Create settings and schedule broadcasting for BW web templates,
queries, and workbooks
Edit Create new settings in Broadcaster
existing or Broadcast Wizard
settings
© SAP AG 2004

13. Create or Edit Settings in BEx Broadcaster
You can
save your
settings for
re-use or
broadcast
immediately
(execute).
© SAP AG 2004

14. Create a New Schedule for Broadcasting
You can schedule
broadcasting with your
pre-defined settings by
selecting the dispatch
option.
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15. Maintain Broadcasting Schedules
Enter your selection
options on the
Scheduler tab.
Review broadcasting
schedules. Delete
schedules that are no
longer relevant.
© SAP AG 2004

16. New Process Chain Type
Information
Broadcasting can be
scheduled within a
process chain.
© SAP AG 2004

17. Agenda
Introduction
Business Explorer (BEx) Broadcaster
Broadcasting Wizard
Enhanced SAP BW – SAP EP Integration
Availability
© SAP AG 2004

18. Broadcasting Wizard – Initial Screen
The initial
screen lists
the default
settings for
the
broadcasting
options.
© SAP AG 2004

19. Broadcasting Wizard – Document Format and
Distribution Type
Output Format Options:
HTML Format Compressed
as ZIP File
MHTML Format
HTML Format
MHTML Format Compressed
in ZIP File
Excel in MS Office XML
Format
Excel in MS Office XML
Format [in ZIP File]
Generation Type: Distribution Type:
Precalculation of Web Templates Send as E-Mail
Generating HTML Links Export to Enterprise Portal
© SAP AG 2004

20. Broadcasting Wizard – Identify Recipients
Recipients include:
SAP BW Users
SAP BW Roles
External E-Mail Addresses
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21. Broadcasting Wizard – Add Text and Broadcast
Complete your broadcasting
definition by adding text.
Review a summary of your
parameters to validate your
selections and execute
broadcasting.
© SAP AG 2004

22. Broadcasting Wizard – Broadcasting Status
The system
reports the
broadcasting
status.
Refresh to see
the
information
updated.
© SAP AG 2004

23. View of E-Mailed Pre-Calculated Report
In this example, we
have chosen to E-
Mail the report in
MHTML format. The
report is now
available in the
recipients inbox.
© SAP AG 2004

24. Agenda
Introduction
Business Explorer (BEx) Broadcaster
Broadcasting Wizard
Enhanced SAP BW – SAP EP Integration
Availability
© SAP AG 2004

25. BI Broadcasting Services
EP6.0 SP 3 / J2EE 6.40
BI iViews BI Portfolio (built E-Mail
with KM Flex UI)
Attachments as
.zip Files
HTML
EP Portal Content KM
Catalog MHTML
Collaboration Rooms
(PCD) Workbooks
CM Store/KM Favos
Repository Services
BW Server
BI Suite Broadcasting
Pre-calculation of
BEx Web Apps, Web UI
Queries & Workbooks (Optional)
Workbooks Online Distribution &
Precalculation Windows Machine (end-
BEx Design Tools Services user PC or shared server)
für Pre-calculation of
Workbooks
BI Platform Precalc of Queries &
Olap/Meta data Webtemplates
© SAP AG 2004

26. KM Plattform & BI Broadcasting
BI Portfolios via FLEX UI BI Portfolio via FLEX UI
Repository Services
Suche und Indexierung Repository Services
Kollaboration, Abonierung etc. Diskussions-
Collaboration
foren
Repository Framework
RM CM Store for Pre- Suche &
Abonnierung
Calculated BI Data (incl. Indexierung
Versioning)
Repository Manager for BI Repository Framework
Online Data residing in BW
Repository Repository LDAP
Standard Interfaces to access Other
Manager Manager WebDAV
RMs…
data via RMs BI Server CM Store JDBC
BW Server:
1) Access to online BW
Queries, Web
Applications & JCo CM Store for precalculated
Workbooks via Links BW Queries, Web
Applications & Workbooks
2) Access to meta, master
and transactional data
documents stored in
BW
© SAP AG 2004

27. Enhanced Portal Integration (1)
BW 3.0 EP 6.0 BW 3.5
EP 5.0
BW 3.0 EP 6.0 BW 3.5
BW 3.x and EP 5.0 Integration
EP 5.0 knows connected BW 3.x (System Landscape)
BW 3.x doesn’t know EP 5.0 Portal (except imported certificate)
BW 3.5 and EP 6.0 Integration
EP 6.0 knows connected BW 3.5 (System Landscape)
BW 3.5 knows connected EP 6.0 (RFC Destination, Logical System
Name, Protocol, Hostname, Port, …)
BW 3.5 supports multiple instances of EP 6.0
BW 3.5 reads Portal Content Catalog, Portal Roles, KM
Hierarchies, …
BW 3.5 creates iViews in Portal Content Catalog
BW 3.5 creates Documents and Links in KM
© SAP AG 2004

28. Enhanced Portal Integration Overview
Seamless deployment of BI Applications into SAP Enterprise
Portal
Easier deployment of BI Applications for Query and Web Application
Designers
Into SAP EP 6.0 Portal Content Directory (PCD) as iView
Into SAP EP 6.0 Portal Roles (open) as iView
Into SAP EP 6.0 Collaboration Rooms as KM object
Into SAP EP 6.0 KM folders as KM object
Automatic deployment of BI Applications for end-users
Into SAP EP 6.0 Collaboration Rooms as KM object
Into SAP EP 6.0 KM folders as KM object
No more manual export/import of iView files necessary
© SAP AG 2004

29. Publishing from SAP BW to the Enterprise Portal
Publish to Portal Content
Catalog
Administrative view
Create iView
Manual assignment to Portal Page
or Portal Role
Publish to Portal
End user view
Create KM Link in BEx Portfolio or
other KM Folder
© SAP AG 2004

30. Automatic Deployment via Broadcasting
© SAP AG 2004

31. BEx Portfolio in EP 6.0 SP3
BEx Portfolio
BI Applications are displayed with
detailed information including
Collaboration features
Guided navigation
Entry page for BW content in EP
Only one BEx Portfolio per Portal User
© SAP AG 2004

32. BI Applications as KM Documents
BI Applications as KM
Documents
BI Application (BW Web
Application) is now a
KM object
KM Document if pre-
calculated query or
workbook
KM Link if online BW
report
Use KM Services for:
Subscription
Feedback
Discussion
Collaboration
Rating
TREX search
© SAP AG 2004

33. Prototype BEx Portfolio with Flex UI (Built on Portal
6.0, BW 3.5)
Different Icons for
different report
types:
e.g.
Web Applications,
Subscribe | Favorites | Send To | Give Feedback | Rate | Details | Delete
Queries,
Workbooks,
Online, offline
NEW
Subscribe | Favorites | Send To | Give Feedback | Rate | Details | Delete
© SAP AG 2004

34. KM Service: Indexing & Search
Search: Fulltext
Search through all
available reports &
web applications
Subscribe | Favorites | Send To | Give Feedback | Rate | Details | Delete
© SAP AG 2004

35. Assigning Layouts to BI Portfolios: Flexible UI
To an iView
Done by defining a layout set in the iView properties
Role-based approach: e.g. administrator‘s navigation should always look the
same and offer a given set of commands
Layout Set Mode in iView properties defines priority of settings
To a folder or folder hierarchy
Done in the details dialog of the folder by chosing a predefined profile or by
creating a new one
Allows to present the content of a folder in a special way (columns, list...)
According to other rules
E.g. for special document extensions or mime types
Done by creating Object Type Handler files (.oth)
© SAP AG 2004

36. Assigning Layouts to BI Portfolios: Flexible UI
Pre-defined and ready-to-use layout for BI Portfolios
Customers can easily change the layout and create new ones via Flexible
UI
Layout of the navigation part
Different layouts: columns, list, tree or combinations
Number of folder levels, properties, ... to be displayed
Different menus with possible actions
Show/hide different styles of breadcrumbs
Layout of the details dialog
Adapt details overview, menu and properties
Layout of the search results list
© SAP AG 2004

37. Flexible UI – Components
Menu
Breadcrumb List
Tree
© SAP AG 2004

38. FlexibleUI – Components of a Layout Set
Layout Controller
Grid
Collection
Renderer
Flavor
Resource
Renderer
List
© SAP AG 2004

39. Synchrone Kollaboration mit Information Broadcasting
Queries, Web Apps &
Worksbooks can be broadcasted
into Collaboration Rooms
Collaboration Rooms Services
Chat
Application Sharing
Anmerkungen
Meeting Pad
Diskussionsforen
Instant Messaging
My Portal Contacts
© SAP AG 2004

40. Collaboration Rooms
© SAP AG 2004

41. Project Lead Area
© SAP AG 2004