Galaxy Consulting provides information management consulting services to help organizations control the growing volume of information. They assist with enterprise content management, records management, and document control to create central repositories, enable collaboration, automate processes, and improve efficiency. Without proper information management, organizations experience lost productivity from employees searching for information and legal and compliance risks.

1. Eleonora Babayants
Galaxy Consulting
Information as Galaxy

2. Galaxy – “any of numerous large-scale collections of stars, gas, and
dust that make up the visible universe” – Free Online Dictionary
“Information, including management of information, is growing by
the microsecond. We can not turn off the flow. We had therefore
better learn to control it - and we are already running late."
Howell M. Estes
Galaxy Consulting - www.galaxyconsulting.net

3.  In our society recorded information and knowledge
are growing in volume and complexity.
 Companies, universities, laboratories, government,
schools, etc. are acquiring and using information at
greater rates than at any time in the past.
 Information appears in many diverse forms.
 Information can save time, money, and sometimes
lives.
 Therefore more and more people of all ages and
occupations are becoming increasingly dependent
upon efficient access to information.
“Information is the oxygen of the modern age. It seeps through the walls
topped by barbed wire, it wafts across electrified borders”. Ronald Reagan
Galaxy Consulting - www.galaxyconsulting.net

4.  Management of information is the solution to
the information overload.
 The true value of information is not its
immediate use.
 In order to effectively use information, it must
be readily available for analysis and synthesis
with other information.
 In recent times information is also referred to
as content. Content usually follows life cycle.
 Information or content management covers
the entire scope of content whether it is in the
form of a paper document, an electronic file, a
database, audio, video or an email.
“The information in the world doubles every day. What they don’t tell us
is that our wisdom is cut in half at the same time.” Joey Novick
Galaxy Consulting - www.galaxyconsulting.net

5. “Information is a source of learning. But unless it is organized, processed, and
available to the right people in a format for decision making, it is a burden,
not a benefit.” William Pollard
There are few reasons to manage content:
 Central documents repository
 Enable collaboration
 Eliminate paper records
 Automate processes
 Protect sensitive information
 Improve control of information
 Increase efficiency and productivity
 Reduce cost
 Improve legal and regulatory compliance
Galaxy Consulting - www.galaxyconsulting.net

6.  Enterprise Content Management
(ECM) is the set of strategies,
methods, and tools used to capture,
manage, store, preserve, and deliver
content.
 These strategies, methods, and tools
allow managing content through its
lifecycle from its creation, review,
storage, and dissemination to
destruction.
 Main goals are accessibility,
findability, and re-use of content.
Galaxy Consulting - www.galaxyconsulting.net

7.  A critical aspect of content
management is the ability to manage
versions of content as it evolves.
 Document Control is revision control
of documents, assigning and tracking
documents numbers, change control
management, assuring documents
compliance, documents routing and
tracking.
 The primary purpose of document
control is to ensure that only current
documents are used to perform work.
 Document control ensures that
current documents are approved by
the competent persons, distributed to
the places where they are used, and
that obsolete versions are removed.
Galaxy Consulting - www.galaxyconsulting.net

8.  While an employee is searching for information, he/she is
not being efficient and productive which equals million of
dollars lost. Here is an example:
 A company has 100 employees
 Each one makes $100/hour
 Each of employees spends at least 1 hour a day while
searching for information and therefore not producing
 The loss for 1 day is $10,000
 The loss for 1 year is $ 26,000,000 (based on 260 working
days a year.
 The cost of a content management solution = $500,000 –
1500,000 – one time expense
 It is much less expensive to deploy a content management
solution than to continue to be without it. Why?
 In case of a legal discovery, the lack of documents means a
disaster.
 Absence of document control in place will result in
violating regulatory compliance.
Galaxy Consulting - www.galaxyconsulting.net

9. Galaxy Consulting provides services in:
Galaxy Consulting provides consulting services in:
 Content and knowledge management
 Records management
 Information architecture
 Enterprise search
 Document control
 Taxonomy and metadata development and management
 Information governance
 Business analysis and usability
Galaxy Consulting - www.galaxyconsulting.net

10. Eleonora Babayants
 Email: eleonora@galaxyconsulting.net
Office: 650-474-0955
 Mobile: 650-716-3609
 www.galaxyconsulting.net
 Twtter: GalaxyConsult
 Facebook: Facebook.com/GalaxyConsult