Industrial Producers Reporting Guidance.pdf

20 May 2022 1
Industrial Producers
Member Guidance
This reporting guidance is intended to support members in responding to RR questions. If there are any doubts, the Policy
Framework, Reporting Requirements, and other normative documents approved by the General Assembly will take precedence.

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Policy Framework Requirement
1.1 Complying with applicable local, national and international laws on human rights, labour,
land use, and the environment.
Member Approved Reporting Requirements
A1.1.1 What system does the member use to ensure they are
aware of all applicable local, national and international laws
on human rights, labour, land use, and the environment, for
all natural rubber operations, and how often are legal
requirements reviewed or revised?
Provide details system used to track legal requirements:
Frequency of review/revision:
# months/years/other
A1.1.2 If the member systematically assesses their own legal
compliance, how frequently are compliance assessments
conducted?
# months / years / other:
Not conducted (explain why):
A1.1.3 How many legal cases have been resolved in the last
reporting period and what were the court's or mediator's
findings?
# of cases resolved
Describe and/or provide link to information publicly disclosed on
government or other websites if available.
NOTE: Member is not required to submit confidential information
related to resolved cases to GPSNR.
Guidance
● These reporting requirements are intended to provide GPSNR with information on what systems and processes the member
uses to follow, monitor and ensure they are compliant with all applicable laws as described.
● The submission is a mix of document submissions and direct answers to specific questions.

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1.2 Working against corruption in all of its forms including extortion and bribery.
A1.2.1 How does the member manage or
monitor risk of corruption related to
their operations?
The member manages corruption through:
anti-corruption policy [ ],
employee code of conduct [ ],
employee training [ ],
supply chain corruption risk assessments [ ],
whistleblower mechanism [ ],
inclusion of compliance with anti-corruption policy in employee evaluation[ ],
disciplinary procedures and enforcement [ ],
third party due diligence and oversight [ ]
other [ ]
A1.2.2 How does the member train staff on
anti- corruption?
Provide details, including:
# or % staff,
frequency of training, and
methods of delivery
Guidance
● The expectation of this requirement is to disclose how the member manages the risks of corruption related to their operations
● For question A1.2.2, details on staff training must include direct responses to the 3 specific questions on numbers or
percentages, frequency and methods

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2.1.1 Producing and sourcing natural rubber in a way that does not contribute to deforestation
or degrade High Conservation Values (HCVs). Identification and management of areas for
development and conservation follow the methodology and guidance consistent with the HCV
Approach and with the High Carbon Stock Approach (HCSA).
A2.1.1.1 Does the member have maps of all production sites? Yes/No
If yes, provide shapefiles including a layer for developed
areas.
Upload shapefiles for each management unit,
including layer for developed areas. Include date.
A2.1.1.2 What is the total plantation area (area of the
management unit and total planted area)?
Management unit area: # of ha.
Planted area: # of ha.
A2.1.1.3 What is the area under the member's
management/control that is unplanted but is
designated for future development?
# (ha)
Include on the submitted map
A2.1.1.4 What is the area under the member's
management/control that is designated as a
conservation set-aside area? (ha)
# (ha)
Include on the submitted map.
A2.1.1.5 Has the member acquired or expanded any sites or
operations since 1st April 2019 or since signing a No
Deforestation No Peat No Exploitation (NDPE)
(whichever is earlier)?
Yes, # (ha) acquired or expanded:
Include on submitted map.
No sites acquired or expanded:
A2.1.1.6 Has the member conducted a risk assessment all
management units? If yes, what were the results of
those assessments?
Y/N
If yes, provide risk assessment results for each management unit.

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A2.1.1.7 For any new acquisitions and expansion plans,
provide the total area/hectarage and status of the
HCV-HCS assessment.
Total area (# of ha.)
Status of HCV/HCS assessment(s):
Assessment has not commenced. Indicate target starting date:
Assessment is in ongoing fieldwork. Indicate target date of
completion:
Assessment report is in ongoing HCVN evaluation. Provide the link to
HCVN ALS webpage.
Assessment completed with satisfactory marking. Provide the link to
HCVN ALS webpage.
Assessment is unsatisfactory. Provide the link to HCVN ALS
webpage.
Include on submitted map.
A2.1.1.8 Does the member have any HCV/HCS management
and monitoring plan developed based on the
HCV/HCS assessment results?
Yes/No
Link to assessment report findings on HCV/HCS websites:
https://hcvnetwork.org/find-a-report/
https://highcarbonstock.org/registered-hcsa-and-hcv-hcsa-
assessments/
A2.1.1.9 How does the member implement HCV/HCS
management and monitoring? Please describe for
each value and how the member maintains/enhances
them.
If value is absent, indicate N/A in response.
HCV 1 (Rare, threatened, endangered species):
HCV 2 (Landscape including wide-ranging species):
HCV 3 (Rare, threatened, endangered ecosystem): HCV 4
(ecosystem services):
HCV 5 (Community basic needs):
HCV 6 (Cultural sites/values):
HCS Forest:
Peat area:
Community land use area:

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Guidance
● This reporting requirement is expected to enable GPSNR to understand the information the member is using to identify,
monitor and protect HCV/HCS areas within areas of land they control.
○ Direct control means they are making the decisions about land management while indirect means they have the ability
to exert direct influence on decisions or to set requirements for management by external parties other than employees
of the company.
● Note that HCV & HCSA Methodology and HCSA imply that the member has engaged in a process to determine if attributes
defined by each of these approaches are present in the units of land they control. Engagement requires a set of formal
actions in compliance with the rules of those organizations, and may not be self-claims or claims made via any other process
other than those identified by the sponsoring organizations (HCV Resource Network, High Conservation Steering Group)
● The reporting requirements are to be accomplished through a variety of inputs, Electronic Shape Files, Direct answers to
direct questions and links to external websites (in some instances)
● Information on each management unit the member controls shall be submitted separately.
● In addition to shapefiles the member must respond to several specific questions and will need to provide the specific data
such as size of various areas and portions of total areas.
● There is also a requirement for submission of electronic links to various records (if they exist)

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2.1.2 Natural rubber from areas deforested or where HCVs have been degraded after the cut-off
date of 1 April 2019 is considered to be non-conforming with this policy element
A2.1.2.1 If any non-conformance with this policy
component has been identified, what
proportion of supply has been affected and
what measures are taken to restore these
areas?
Provide acquisition and expansion data since
1 April 2019, including the geospatial data of
the plantation boundaries.
Provide acquisition and expansion data since 1 April 2019, including the geospatial
data of the plantation boundaries. Include identification of areas that were noted in
A2.1.1.5.
If conversion/degradation on the identified land occured, provide the following:
% supply from affected areas:
Restoration plans developed Y/N
Measures to be taken:
Progress towards implementation:
N/A no non-conformance
A2.1.2.2 If the member maintains records on dates of
first land preparation, what was the most
recent date?
Date:
Records not kept (explain why):
Guidance
● This requirement is meant to identify if there has been any violation of the prohibition on deforestation and HCV degradation
since the GPSNR Cutoff date of 1 April 2019 and describe the details of the violation(s). Note that the implications of any
reported violation have not yet been determined at the time of this writing.
● A2.1.2.1
○ This is complementary to the requirements in A2.1.1
○ All acquisitions and/or expansion of land in your control should be identified and submitted electronically via a
Shapefile as noted in the prior requirements in 2.1.1. Note if there are any differences from the requirements in 2.1.1.
This is to be submitted regardless of if a violation has occurred.

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● If a violation has occurred then the member must answer the specific questions that allow GPSNR to understand the scale
and scope of the violation(s) and any planned remediation.
● A2.1.2.2
○ Please enter the date corresponding to the first time the land was prepared to establish a plantation (note: this is
different from the most recent date of replanting).
○ If the member does not keep records please explain why.

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2.2 Supporting the long-term protection of natural forests and other ecosystems and their
conservation values, and restoring or supporting restoration of deforested and degraded natural
rubber landscapes.
A2.2.1 Does the member have a documented management plan in place for
the long-term protection of natural forests and other ecosystems that
may be impacted by rubber production operations?
Yes: # (ha)
No documented management plan: (explain why):
Please attach management plan with maps.
A2.2.2 What measures does the member take to support restoration of
deforested and degraded rubber landscapes?
Direct support:
Indirect support:
No support offered (explain why):
N/A no deforested landscapes:
A2.2.3 What is the total area that is in the company's restoration program?
How much has the company invested in restoration cumulatively?
What is the total area protected to date?
[ ] ha.
[ ] Cumulative
$ (if available)
Guidance
The expectation is to identify the areas that members have designated areas in their control or influence that are subject to
deforestation pressures and document how they will prevent deforestation and to identify appropriate conservation opportunities.
● Maps should be formatted as shapefiles and submitted digitally
● Direct support should document the activities the member is undertaking directly to restore deforested and degraded areas (in
their direct operations or otherwise)
● Indirect support would be to provide financial, technical or other support to those implementing restoration activities in areas
not in the direct control of the member. The description of support may include information on sums committed or spent,
geographical targeting of support, forms of intervention and local capacity building, tools and approaches used, local partners
and communities involved, any links to landscape or jurisdictional initiatives etc.

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2.3 Not using open burning/fire in new or ongoing operations for land preparation, land
management, waste management, or any other reason other than in justified and documented
cases of fire break establishment, waste management for sanitary reasons where public garbage
collection is not available, phytosanitary and other emergencies.
A2.3.1 If the member uses open burning/fire in
any operations, what is the justification and
are any measures being taken to reduce
fire use?
Justification:
Measures taken to reduce use:
N/A no fire use:
A2.3.2 How does the member monitor fire risk and
occurrence (intentional or accidental)
inside the areas under its management?
Indicate whether monitoring also covers
areas outside of the member's
management units.
Monitoring system:
Area's outside management units included:
Yes / No
No monitoring (explain why):
A2.3.3 If there have been any instances of fire in
the last reporting period, provide details.
# instances
# (ha) burnt
Cause:
Response:
N/A no fire
Guidance
Expectation is to build an understanding of the practices that members use to avoid the use of fire and understand the drivers of
usage and to identify when fire is being used.
● A2.3.1 - For the justification and measures taken to reduce use it is expected that a written explanation of why and how fire is
used is provided and a full discussion of what is being done to avoid the need for usage in the future. This may include
timelines and milestones.

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● A2.3.2 a full description of the actions taken to monitor the use of fire in areas in the members control or influence may be
included.
○ If there is no monitoring plan in place a full explanation of the reasons should be provided.

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2.4 Protecting wildlife, including rare, threatened, endangered and critically endangered species
from poaching, over-hunting and habitat loss in areas under company management and
supporting wildlife protection activities in areas of influence.
A2.4.1 If the member conducts environmental assessments which
include biodiversity/wildlife assessments, what methodology was
used?
Methodology:
Not conducted (explain why):
A2.4.2 Has the member identified any rare, threatened or endangered
species, referencing an appropriate system of classification?
Provide list of species, threat level and classification
scheme (or a link to the species list / report).
A2.4.3 What measures does the member take to manage risk of
poaching and over-hunting?
Provide details.
A2.4.4 Describe any support the member provides for protecting
biodiversity and wildlife within supply sheds. Include any indirect
support offered at a jurisdictional/regional level.
Direct support:
Indirect support:
No support (explain why):
Guidance
Expectation is to provide details on what the member is doing to meet this requirement. The responses will include sections of text
based answers and no multiple choice.
● A2.4.1 The member is required to submit a written description of the methodology for any environmental assessments and
any forms of support they are providing for protecting biodiversity and wildlife in the landscapes under their influence.
○ Note that a full HCV or HCV-HCS assessment will include this review. In cases where a review has been conducted
following the requirements of HCV/HCS assessments it is not required to describe the methodology in detail but to
refer to the official assessment. Please note that the member may follow other methodologies as appropriate to reply
to this requirement.
○ Where the member has undertaken no assessments and/or taken no measures an explanation for this absence must
be provided.

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● A2.4.2 Lists of Rare, Threatened and Endangered species should reference the source of the classification (IUCN, CITES,
Locally generated lists etc)

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2.5 Protecting water quantity and quality, preventing water contamination from agricultural and
industrial chemicals, and preventing erosion and sedimentation.
A2.5.1 If the member has a water management plan that includes water
quality monitoring, provide the plan and / or results.
If yes, attach plan or summarize results.
A2.5.2 If a member does not have a water management plan, what
measures does the member take to prevent or reduce water
pollution in its own operations?
Describe measures.
A2.5.3 Has there been any improvement of water quality in the last
reporting period?
Yes / No
If yes, provide details.
A2.5.4 Have there been any water pollution incidents related to the
member's direct operations in the last reporting period?
Yes / No
A2.5.5 If the member monitors water use intensity (for nurseries), what is
the recorded figure?
Water use intensity (volume per unit mass of
production output, or equivalent):
Not monitored (explain why)
A2.5.6 What measures does the member take to protect against
sedimentation and erosion?
Provide details. If relevant, include information about
buffer zones, groundwater use, erosion rate, slope
management, etc.
Guidance
The expectation is to document the members activities regarding responsible use of water in their operations. It is meant to capture
the full range of activities including nursery management as well as other actions such as those related to plantation operations,
workplaces (including workshops, storage units, housing units and/or waste disposal sites/landfills, etc.

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● There is no template for what a water management plan requires, so please provide whatever written plan you have. If you
do not have a written plan please disclose that and describe what, if any, measures you take to prevent or reduce pollution in
your own operations. Be specific. If you do not do anything please disclose that.
● A2.5.4 Details of any 'pollution incident' can include: Date or dates, nature of pollutant, water body into which pollutant was
released, a description of immediate environmental impacts and any medium term social impacts, any resultant legal
proceedings and the current status and/or outcome of these proceedings.

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2.6 Protecting soil quality, preventing erosion, nutrient degradation, subsidence and
contamination.
A2.6.1 If the member monitors soil quality in relation to its operations, list the key
parameters
Parameters monitored:
No parameters monitored (explain why):
A2.6.2 If the member records the use of agricultural chemicals, list chemicals used
with quantities
Chemical(s):
Quantity(ies):
Not recorded (explain why:)
No chemicals used:
A2.6.3 Has there been any improvement of soil quality in the last reporting period? Yes / No
If yes, provide details
A2.6.4 If the member produces natural rubber on land that has been drained, what
is date of drainage date and total area impacted?
Date(s)
# (ha)
Unknown:
No land drained:
A2.6.5 What measures does the member take to ensure best practice is applied to
protect soil quality from erosion, nutrient degradation, subsidence and
contamination, including soil management and monitoring?.
Provide details
Guidance
The expectation of this reporting requirement is to determine what activities, if any, members are taking regarding managing the soil
in their operations. There are a variety of indicators requested. The answers to some may require follow up information as noted.
● A2.6.2 Chemicals used may include scientific names, active ingredients as well as the Brand/common names.
● A2.6.5 If there is no action taken that may also be noted.

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2.7 Preventing the development of or sourcing from natural rubber plantations on peat,
regardless of depth, extent, or status (wet, drained or dry).
A2.7.1 Have assessments been conducted to identify any peat
soil in established and in all new and expanded
plantations? If yes, what methodology was used?
Yes / No
Methodology::
[ ]% of areas has been assessed for presence of peat, [ ]% has not
been assessed. Include list of management units and soil/peat studies
with digital soil maps (explain if digital data is not possible).
A2.7.2 If peat has been identified, what is the current land-use
(i.e. is it developed, marked for development or set-
aside)?
[ ]% of peat is planted with rubber, [ ]% is otherwise developed, [ ]% is
planned for development, [ ]% is set-aside for protection. [ ]% Others
A2.7.3 If peat has been identified on any existing plantation, what
is the land area affected and what is the expected re-
planting date?
# (ha)
Expected replanting date:
Original planting date:
A2.7.4 For developed peatland, what measures does the
member take to ensure best practice is applied?
Provide details.
A2.7.5 For developed peatland, does the member have a
restoration plan?
Yes / No
If not, explain why
A2.7.6 If the member has identified areas of peat under its
control, what measures has it taken to prevent
development on that peat, e.g., addressing encroachment,
protection, etc.?
Yes / No
If no, explain why

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Guidance
The expectation of this reporting requirement is to identify if there are peat lands present on lands owned, managed or controlled by
members. If Peatlands are present the member is asked to provide information on the extent and status of the areas.
● A2.7.4 The member may share data on what measurements they use to monitor the land as indicators of best practices. e.g.
measuring water levels and land subsidence rates.
● A2.7.6 refers to undeveloped peat lands.

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3.1 Respecting and protecting internationally recognized human rights (including upholding the
UN Guiding Principles on Business and Human Rights [UNGP]) by avoiding causing or
contributing to adverse human rights impacts and preventing or mitigating any harm linked to
company operations.
A3.1.1 Has the member conducted an assessment of actual and potential adverse impacts on
human rights, linked to the members natural rubber production activities?
NOTE: This covers both employees and anyone impacted by operations.
Actual: Yes / No
If no, explain why.
Potential: Yes/No
If no, explain why.
A3.1.2 If yes, what methodology was followed? Please describe.
A3.1.3 If human rights risks have been identified, what measures has the member taken to
address them?
Please describe.
A3.1.4 Describe any new or outstanding incidents of human rights infringements in the member's
supply chain in the last reporting and how the member and/or its suppliers is/are
addressing them.
Please describe.
Guidance
The expectation is to have members ensure they are aware of actual and/or potential violations of Human Rights linked to company
operations.
● Members are meant to follow the processes described in the UN Guiding Principles on Business and Human Rights. The UN
Guiding Principles Reporting Framework provides comprehensive guidance for companies to report on how they respect
human rights. Links to information about the UNGP are below.
● A guide to using the Principles can be found GUIDING PRINCIPLES ON BUSINESS AND HUMAN RIGHTS

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● Another resource to assist members in how to conduct reviews and develop a report is UN Guiding Principles Reporting
Framework

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3.2 Establishing and maintaining a company grievance mechanism (consistent with UNGP
effectiveness criteria) to receive complaints and remedy adverse impacts they have caused due
to production and sourcing.
A3.2.1 Is the member's
grievance mechanism
publicly available to
internal and external
stakeholders?
Yes/No
If yes, provide link to the grievance mechanism and/or provide documentation with a summary
of the nature/category of grievances received, including to which stakeholder group the
complainant belongs.
NOTE: RR guidance manual to include example categories of grievances (e.g., environment,
human rights, etc.).
A3.2.2 Does the member
maintain a record of
grievances raised?
Yes/No
A3.2.3 What actions are being
taken to address
unresolved grievances?
Provide details.
Guidance
The expectation is to provide specifics of the details of how members identify, manage and respond to grievances due to production
and/or sourcing of materials used in production.
● Examples of grievances and processes to be followed can be found in the resources noted in section A3.1.
● A guide to using the Principles can be found GUIDING PRINCIPLES ON BUSINESS AND HUMAN RIGHTS
● Another resource to assist members in how to conduct reviews and develop a report is UN Guiding Principles Reporting
Framework
● The member will declare whether or not they have a mechanism to receive complaints and remedy adverse impacts linked to
their operations. Where the member has such a grievance mechanism in place they should provide a link to an online

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version available on a public website (we note that if the Grievance Mechanism is not online, provide specific detail on why it
qualifies as publicly available. Include information on measures the member has taken to ensure relevant stakeholder groups
are aware and have access to this grievance mechanism.
○ The member will specify separately whether their grievance mechanism is open to receive and treat grievances
grouped by category.
■ Some examples of General typology used as best practices are;
● - Individual human & legal rights of workers, including migrant workers
● - Local community rights (to land, NR access, local env. services, cultural heritage)
● - Global environmental goods (deforestation, peatland destruction, biodiversity loss)
● - Infringement of national legislation or local/industry regulations e.g. spatial planning, corruption,
business practices, labour laws
● - Non-compliance with conditions for voluntary certification schemes, including procedures for auditing
and E&S assessments
■ Some examples of Categories of Relationship between Grievance and Company are:
● - Grievance arising as a result of company’s own operations
● - Grievance arising as a result of operations of direct (T1) supplier of goods or services
● A 3.2.2. The member may provide a link to their public grievance log or a copy of their grievance log in an appropriate
electronic format if this is not a public document.
● A3.2.3 Where the member has a log of grievances which includes and actions taken on each grievance, they may refer
directly to this log.
○ If they have no log, they may provide narrative information on their response to each grievance where they have taken
action
○ If no action has been taken on a grievance they may explain why.

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3.3 Recognizing and protecting the customary, traditional and communal land tenure rights of
indigenous peoples and local communities (IP/LC) including:
• Carrying out operations in accordance with the UN Declaration on the Rights of
Indigenous
Peoples (UNDRIP)
• Ensuring ongoing land tenure and access rights
• Upholding traditional rights of access for hunting and gathering of animals and plants for
the purpose of subsistence and indigenous cultural and religious traditions, customs and
ceremonies
A3.3.1 Has the member conducted an assessment to identify
customary, traditional and communal land tenure claims and/or
rights of IP/LCs?
Yes/No
If no, explain why.
A3.3.2 What are the key identified operations or activities that may
impact on land tenure claims and/or rights?
Describe operations or activities.
A3.3.3 Does the member have a implementation plan to ensure
ongoing land tenure and access rights, and if so is it fully
implemented?
Management plan: yes / no
If not, explain why
Fully implemented:
Partially implemented (provide details):
Not implemented (explain why):
Guidance
The expectation of this requirement is to understand the status of the development and implementation of policy in accordance with
UNDRIP regarding their operations.
● Information on UNDRIP can be found at the following link United Nations Declaration on the Rights of Indigenous Peoples

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● A3.3.2 Where the member is aware of activities that may, currently or in the future, affect IPLC rights, they will provide
information on the nature of that activity, including location, scale, timeframe, and identify the IPLC groups whose rights they
understand may be affected.

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3.4.1 Ensuring that, prior to any activity that might affect IP/LC rights to their lands, territories,
and resources, their free, prior, and informed consent (FPIC) is secured. This includes when
planning, establishing, restoring, or transforming corporate plantations and/or industrial sites, as
well as associated infrastructure. The FPIC process is done in a culturally appropriate manner
and follows credible accepted methodologies and associated GPSNR guidance. IP/LC have the
right to give or withhold their consent to any activity that is subject to the FPIC process.
A3.4.1.1 What system does the member use to monitor
FPIC processes and/or protection of IP/LC land
tenure claims and/or rights in in their areas of
operation?
Describe system.
A3.4.1.2 Has the member secured FPIC in all instances
where it has been required?
Methodology:
FPIC secured for all ongoing or planned activities:
FPIC partially secured (provide details)
FPIC not secured (explain why and describe measures taken to
address the issue):
Guidance
The expectation of this reporting requirement is to understand how members are engaging in FPIC processes with Indigenous
Peoples and Local Communities throughout their operations. Members are able to develop their own policies/processes as GPSNR
has not yet developed a Natural Rubber specific guide. We provide two examples of resources below that may be helpful in
developing or updating policies.
● The member will describe any system they have in place to monitor FPIC processes and the protection of IPLC rights that
may be affected by their operations.
● There have been a number of guides developed that members may wish to consult if they are in the process of developing
their policies.
○ FPIC Manual for Practioners developed by FAO
○ Free, Prior and Informed Consent Roundtable on Sustainable Palm Oil
○ UN REDD Guidelines

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3.4.2 Where operations impinge on IP/LC rights, compensating or accommodating IP/LC through
appropriate, mutually agreed measures reflecting and described in the negotiated outcomes of
the FPIC process.
A3.4.2.1 If there have been any instances where the member has been required to adopt
measures to provide remedy to IP/LC as a result of current or past actions, what
was the nature/category of the impingements?
Briefly state:
N/A no remedial measures required:
A3.4.2.2 If the response to A3.4.2.1 is yes, what measures to compensate or
accommodate IP/LC been mutually agreed upon, and are the measures
implemented?
Measures:
If measures not agreed, explain why:
Fully implemented:
Partially implemented (provide
details:
Not implemented (explain why):
A3.4.2.3 Who is responsible for monitoring the process? Briefly state.
Guidance
expectation is to provide details if the processes followed in A3.4.1 identified any issues that need to be addressed regarding remedy
to any FPIC violations.
● 3.4.2.3 requests the individual in organization and any external partners responsible for monitoring the processes developed
to remedy the violation. Full names, titles and at least one piece of contact information (phone, fax, mobile, email, …) must
be provided).

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3.4.3 Adopting measures to provide remedy through mutually agreed procedures in cases where
the company previously has caused or contributed to the appropriation of or harm to the lands,
territories, or resources of IP/LC without securing FPIC. Implementation is jointly monitored by
the community and the GPSNR member and/or by mutually agreed third party(is).
Not applicable for Producers

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3.5 Establishing ongoing, effective, culturally appropriate channels of dialogue with indigenous
people and local communities.
A3.5.1 What culturally appropriate methods of communication does the member use? Methods of communication:
A3.5.2 If customs and protocols that may impact the IP/LC engagement process have
been identified, provide examples and explain how they are incorporated into
the IP/LC engagement process
Examples of customs and protocols:
Explain incorporation into engagement:
A3.5.3 Where key representatives of IP/LC have successfully been identified, which
stakeholder categories do they belong to?
Briefly state.
A3.5.4 What measures been developed to create an environment without coercion or
duress?
Briefly state.
Guidance
The expectation is that the member should share any methods they use to maximize the effectiveness of communication with IP/LC.
● While written documentation is required there will likely be instances that there will need to be additional efforts to
communicate effectively. These could include:
○ Oral communication via face to face meetings with those designated by their community as leaders. These
exchanges should be appropriately documented via methods that could include:
■ Extemporaneous notes, videos or other electronic records
○ Engaging with appropriate intermediaries.
■ This would require caution and full documentation to ensure that the communication was as expected.
● Frequency of the communication should be noted as part of the development of appropriate communication plans and
formally noted in advance.

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3.6 Upholding applicable labour rights and labour laws in the jurisdictions where operating, the
UN Guiding Principles on Business and Human Rights, and the intent of the International Labour
Organization’s eight core conventions. This includes:
· Freedom of association and collective bargaining (ILO Convention No.87 & No.998,
· No forced labour (ILO Convention No 29 and its 2014 Protocol),
· No child labour (ILO Convention No. 138 & No. 182,
· Decent living wages,
· No discrimination (ILO Convention No. 111 & No 100),
· Legal working hours,
· Safe & healthy workplaces,
· No abusive practices (ILO Convention No. 105),
· Gender equity,
· Safeguards apply to all workers, including contract, temporary and migrant workers
A3.6.1 What system does the member use to monitor and assess
labour rights risks within their natural rubber operations?
System (provide details):
No system (explain why):
A3.6.2 Where risks have been identified, what measures are taken to
manage and mitigate those risks?
Describe identified risks and mitigation measures.
A3.6.3 Have there been any confirmed breaches or unresolved
grievances regarding labor rights and laws in the member's
natural rubber supply chain in the last reporting period?
Yes/No

20 May 2022 31
A3.6.4 Is there a legislated minimum wage? If so, what is it? Provide
locally appropriate detail.
What is the lowest wage received by all workers, regardless of
contract type and inclusive of all benefits?
Has the member conducted or commissioned a decent living
wage assessment for its area of operations? If yes, who
conducted the assessment and what was the methodology?
What is the calculated decent living wage specified per region?
State locally appropriate minimum wage, if applicable.
Lowest wage/benefits paid by the member in region or
country A:
country B:
country Z:
Decent living wage assessment conducted? Yes/No
If yes, indicate who conducted assessment:
Calculated decent living wage for region A:
Calculated decent living wage for region B:
Calculated decent living wage for region Z:
A3.6.5.1 Does the member follow a nationally/internationally/industry
recognised standard or system for managing health and safety
in the workplace?
If not, what measures have been taken to ensure health and
safety is maintained to minimum ILO and/or legally required
standards (whichever is higher/more stringent)?
Health and Safety standard used:
If no standard used, measures taken to ensure minimum
requirements are met:
A3.6.5.2 Does the member provide workers with resources or services
for their health (e.g., drinking water, shelters and housing,
sanitation, access to health facilities, nutrition, etc.)?
Describe any resources or services provided to workers
for their health.
A3.6.6 Have there been any accidents, injuries or fatalities in the
workplace in the last reporting period?
Accidents/millions of hours worked:
Fatalities/million of hours worked:

20 May 2022 32
Guidance
The expectation of this reporting is to understand how members have been monitoring their impact on Human Rights of those who
work for them. Members are expected to provide commentary and outcomes that address the results of their reviews.
● Resources as noted earlier are available to support members in following the processes for UNGP.
● Information about how the ILO core conventions are used can be found HERE
● There is frequently a difference between locally legislated Minimum Wage and what is classified as Decent Living Wage.
○ For information on the Global Living Wage Coalition, an organization that has developed a methodology for calculating
a decent living wage and provides information on implementation please visit Global Living Wage Coalition
○ It is preferred that this methodology is used if the member has undertaken a decent living wage assessment as it will
allow consistent assessment across all members and functional categories as we move to making claims of our
individual and collective impact.
○ If another methodology is used please name it and explain why that methodology was chosen.
● A3.6.5.1 The member will provide a narrative description of any recognised Health and Safety standard it follows, or any
measures it has taken to ensure health and safety is maintained to minimum ILO and/or legally required standards.
○ Some countries may have legal requirements and if so they may be noted. Other options for members to consider
citing in their reporting may include voluntary certification systems.
● A3.6.6 - The member will describe the thresholds or criteria they apply in determining what constitutes an “accident”
● Members may usefully refer to this information published by ISO :
○ https://www.iso.org/obp/ui/#iso:std:iso:tr:21275:ed-1:v1:en
○ https://www.iso.org/obp/ui/es/#iso:std:iso:126:ed-5:v1:en
○ ISO 45001:2018

20 May 2022 33
4.1 Supporting decent living conditions of local communities (e.g., drinking water, adequate
housing, sanitation).
A4.1.1 What is/are the main livelihood(s) on which local communities
affected by the member's operations depend?
Briefly state.
A4.1.2 How does the member assess and prioritize measures to
support community livelihoods
Provide details.
A4.1.3 What measures does the member take to support decent living
conditions for communities impacted by their direct operations?
Please describe in detail, including links and
referencing page numbers in reports.
Services/facilities:
Supported projects:
Other:
Guidance
The expectation is to understand how the member supports decent living conditions, both directly and indirectly, for local
communities affected by their operations.in their areas of operations.
● Responses should describe what specific actions are taken and why.
● Responses should indicate how they determine ongoing support and assess changing or emerging needs.

20 May 2022 34
4.2 Supporting the right to food and food security of individuals, households and local
communities.
A4.2.1 What food security issues/risks exist for communities in the
member's areas of operation?
Food security risks (please describe):
No food security risks:
Unknown (explain why):
Please state who is responsible for assessing
this risk, and how this risk is assessed:
A4.2.2 What measures does the member take to support right to food
and food security of individuals, households and communities
within areas impacted by their direct operations?
Support offered:
Guidance
● The expectation is to understand what actions members take to support food security for those impacted by their operations.
● The Food and Agriculture Organization (FAO) maintains resources on what Food Security is and how to impact it in positive
ways. They include some guidance on how to assess and measure HERE
● The member must provide the name, title and at least one piece of contact information for the person in the organization
responsible for managing this risk.

20 May 2022 35
4.3 Supporting the economic, social and cultural rights of local people, including through access
to education and employment
A4.3.1 Describe any support given the social and cultural rights of local people: Provide details.
A4.3.2 Describe any support given for education and/or training: Provide details.
A4.3.3 Describe measures taken to improve access to employment: Provide details.
Guidance
● The expectation of this requirement is to understand how members are facilitating access to education and employment for
local people to support their economic, social and cultural rights.
● Members should describe in brief the actions they take in each category with pertinent details on how they determine if there
is a need, how they develop responses to a need and what actions they have taken together with the results of those actions.

20 May 2022 36
5.1 Offering or supporting training for natural rubber producers, including smallholders, to
improve yield and quality.
A5.1.1 What key training needs have been identified within the
member's areas of production, including smallholders training
needs? If applicable, does the member consult with smallholder
producers to identify their training needs?
Training needs identified Y/N
If yes, please list training needs identified and
describe process for identification:
If no, please indicate any future plans to do so:
A5.1.2 What training does the member offer to natural rubber
producers?
Training offered directly by members:
Improve yield:
Improve quality:
Improve sustainability:
Agroforestry:
Indirect support given for training (provide details):
No training or support (explain why)
A5.1.3 How many producers (including smallholders) have received
training in the last reporting period?
Number of producers (including smallholders)
NOTE: Smallholders defined as having <50 ha. for
production.
Guidance
The expectation is to understand what members are doing to support all producers in improving yield and quality.
● For Industrial Producers the focus is meant to be on how they support smallholder producers in their area of operations, if any
support is provided to other Industrial growers please also describe.

20 May 2022 37
● Members should describe how they determine who to support and why, and explain why, if no support is offered, they do not.

20 May 2022 38
5.2 Managing operations to minimize rate of energy usage.
A5.2.1 Does the member track its energy use? What is the energy use (gross
and intensity) of the last reporting period?
Describe your methodology:
kWh / kg or equivalent:
Not reported (explain why):
N/A no significant energy inputs:
A5.2.2 What targets does the member have for the reduction of energy use
within their direct operations?
Target reduction (indicate if this is gross or
intensity):
Baseline year:
Target year:
No targets (explain why):
A5.2.3 What measures are in place to optimise or reduce energy use within their
direct operations?
Briefly state measures:
No measures taken (explain why):
Guidance
The expectation is to understand what members are doing to measure and reduce their energy use.
● There is no “correct” methodology, nor a preferred methodology for GPSNR members
● Energy use should be presented in both absolute terms as well as relative ones. Relative terms should be expressed as KwH
per KG
● If the member does not track energy use they should explain why and discuss plans to begin - including timelines

20 May 2022 39
5.3 Managing operations to maximize natural resource efficiency.
A5.3.1 How does the member manage their operations to maximise natural
resource efficiency?
NOTE: Refer to Reporting Requirements Guidance for indicative list of
natural resources.
Monitored parameters:
Details of measures taken to maximise efficiency:
A5.3.2 What is the members land use efficiency? yield / ha or equivalent unit
Not reported (explain why):
A5.3.3 What measures are in place to reduce waste? Provide details.
A5.3.5 What targets does the member have for the improvement of natural
resource efficiency?
Parameter:
Target:
Baseline year:
Target year:
No targets (explain why):
Guidance
The expectation is to determine how members work to minimize waste and maximize the efficient use of all natural resources they
impact or consume. It will establish some baseline measures for GPSNR that can be monitored for improvement over time, the focus
will be on developing measures of productivity per HA, and minimizing waste of resources used in the production of Natural Rubber.
Members will be expected to develop these measures, set goals for improvements and may share any plan for delivering on these
goals over time. If the member does not monitor, or have goals for improvement they must explain why.
The definition of Natural Resources is broad in our context can be generally understood as follows:

20 May 2022 40
Natural resources are used to make food, fuel and raw materials for the production of goods, or, natural resources are materials from
the Earth that are used to support life and meet people’s needs “ Any natural substance that humans use can be considered a
natural resource. Natural resources can include any raw materials used in or affected by the production of natural rubber i.e. air,
sunlight, soil and water, minerals, living organisms (plants, animals, birds, fish) and fossil fuels used to provide power used in
production.

20 May 2022 41
5.4 Minimizing and mitigating carbon emissions.
A5.4.1 Does the member monitor carbon emission
intensity? If yes, what are the calculated
figures and what method is used for
calculations?
Yes/No
If yes, specify:
Scope 1 emissions:
If land use change is measured, please
indicate.
Scope 2 emissions:
Scope 3 emissions:
If biogenic carbon (including sequestration)
is measured, please indicate.
If no, explain why:
A5.4.2 Does the member have targets to reduce
carbon emissions? If yes, please state
targets.
Yes/No
If yes, indicate:
Target reduction:
Baseline year:
Target year:
If no, explain why.
A5.4.3 What measures are in place to minimise
carbon emissions?
State measures:
No measures (explain why):
A5.4.4 What is the member's energy mix? Total energy use (of all sources):
Proportion of total energy mix of each
Guidance

20 May 2022 42
The expectation is to determine what members are doing to measure and reduce their carbon emissions.
● Members are encouraged to follow the processes set out in the Greenhouse Gas Protocol to calculate their emissions.
● Resources to determine what and how to measure emissions can be found at Greenhouse Gas Protocol |
● 5.4.4 requires that all sources of energy are listed and their relative percentage to the entire energy use across the member
organization. This is meant to be broader than just the energy use on the actual plantations of the member.

20 May 2022 43
6.1 Setting public, timebound and geographic-specific targets and milestones with their
associated indicators/metrics for applying its commitments.
A6.1.1 Does the member’s policy cover
all components of the GPSNR
Policy Framework?
- Yes, all policy components covered:
- Partial, some policy components covered (explain why):
- No, policy not in place (explain why):
- Link to publicly available policy
A6.1.2 Has the member set public
targets for all components in the
GPSNR Policy Framework, and
are these targets timebound and
geographic specific?
- Yes, all policy components have public targets that are timebound and geographic
specific:
- Partial, only some policy components have public targets (explain why):
- Partial, only some policy components have timebound / geographic specific targets
(explain why):
- Targets are not public or they are not timebound and geographic specific (explain
why):
- Link to publicly available targets:
Guidance
The expectation is to understand the level of policy that is in place, or to be developed for GPSNR Policy requirements.
A6.1.1
● The GPSNR policy components covered by the member's policy commitments will be specified.
● For components where no policy commitment is in place, an explanation of absence will be provided.
A6.1.2
● The GPSNR policy components for which public, timebound and geographically specific targets have been adopted will be
specified.
● For components where no target has been set, or where targets do not meet the criteria of being public, timebound and
geographically specific, an explanation of absence will be provided.

20 May 2022 44
6.2 Embedding commitments into decision-making processes, systems, and performance
metrics of corporate management, relevant business units, joint ventures, and company affiliates
and subsidiaries.
A6.2.1 Does the member have an appointed management representative,
board member, committee or equivalent, who has overall responsibility
for implementation of natural rubber policies and commitments?
Details of responsible person(s) or party(ies)
(e.g. job title, committee name):
A6.2.2 What KPIs does the member use that are specifically related to
company performance against natural rubber sustainability
commitments? Indicate whether the KPIs are specific to GPSNR
commitments or aggregated with broader corporate sustainability
commitments.
List KPIs or link to online document:
No applicable KPIs (explain why):
A6.2.3 If the member has company affiliates and/or subsidiaries, how are
natural rubber sustainability commitments embedded into decision-
making processes for other associated companies?
Relationship with associated company(ies):
How commitments are embedded:
Guidance
● The expectation is to understand how the member is implementing the various GPSNR policies and identify accountabilities
in the organization.
● A.6.2.2 - the member should submit a list of KPI’s. The KPI's would be expected to be linked to the company policy
developed and allow the member to track progress to any goals set in that process.
● Providing a link to a “report” used for other purposes is not appropriate as the Secretariat cannot support interpreting a report
the Secretariat did not author.

20 May 2022 46
6.3 Maintaining an active, regular stakeholder dialogue to provide relevant information, and to
afford opportunities for feedback and suggestions related to fulfilment of the company's
commitments.
A6.3.1 Has the member identified and documented all relevant stakeholders, including but
not limited to IP/LCs?
Yes / No
If not, explain why
A6.3.2 What is the primary method(s) of engaging each stakeholder group? Include
minimum frequency of engagement
Methods of engagement:
Frequency:
A6.3.3 Does the member record and/or report on activities and/or outcomes of stakeholder
engagement?
Record keeping:
Public reporting:
Guidance
● The expectation is to understand the work the member has done to identify and engage;
○ Actors who may be [directly or indirectly?] affected by their operations.
○ Stakeholders beyond those identified in the UNGP processes which could include, Civil Society Actors involved in
questions other than UNGP topics, Investors, Employees, Regulatory Bodies, Local, Regional and National
Governments etc.
● A6.3.2 Methods of engagement will vary depending on the stakeholder group, the company goals, and/or the purpose of
engagement. The member should be able to discuss the purpose of the engagements and why the methods chosen are
appropriate. Discussions of the principles that drive effective engagement are the same as those discussed in the supporting
materials for FPIC -(see those references in the RR for FPIC). There is no single way to effectively engage any stakeholder
identified; the goal should be substantive, accessible and credible engagement with identified stakeholders in relative
measure to the level of importance your organization assigns to them.

20 May 2022 47
● A6.3.3 The member should report on how they record and report publicly on,
○ Instances of stakeholder engagement
○ Outcomes of such engagement,

20 May 2022 48
6.4 Participating in/supporting multi-stakeholder planning and policy efforts that uphold the
GPSNR principles at a landscape, jurisdictional or other spatial level.
A6.4.1 List all multi-stakeholder planning and/or policy efforts that uphold the
GPSNR principles that the member participates in.
Provide list.
A6.4.2 In what way does the member support these policy efforts? Provide
specific examples.
Briefly state type of participation or support:
A6.4.3 If the member is involved in any other collaborative efforts or initiatives
that contribute to upholding GPSNR principles that are not otherwise
listed in this report, provide details here.
Other initiatives:
Type of involvement:
Guidance
The expectation is to understand member engagement in platforms and processes that may share common goals with GPSNR.
GPSNR engages with many multistakeholder efforts as a way to identify both ways to align requirements as well as develop points of
common interest and priorities to leverage the work of the organization and its members. Part of developing those priorities is
understanding who our members are also engaging with.
● Note that not every multi-stakeholder planning initiative could be described as a policy effort (as referred to in A6.4.2).. Where
members are involved in initiatives that are building technical capacity, facilitating access to services, streamlining market
linkages, providing assurance on sustainable practices etc. these should be reported under A6.4.3.
Members may also include their participation in any GPSNR Working Groups

20 May 2022 49
7.1 Conducting supply chain mapping and assessing suppliers for social and environmental risk
to prioritize risk mitigation actions.
A7.1.1 In what countries does the member have natural rubber production operations
in?
Provide list of countries.
A7.1.2 Does the member have maps or other geo-spatial data of their plantation areas? Yes / No
If yes, provide digital maps.
A7.1.3 Does the member source any raw material from producers outside of their own
direct operations? If yes, complete PROCESSOR reporting requirements, even if
member is trading only and does not conduct processor activities.
Yes / No
Guidance
The expectation is to understand where Industrial Producer members are operating.
● A7.1.2 - provide any maps that have not yet been provided in earlier answers. If all maps were provided earlier note that
here.
● A7.1.3 - as further explanation if the IP is purchasing and reselling any rubber products those activities will be considered as
“Trading” activities and will be reported in the Processor/Trader of Raw Materials reporting stream.
● See the reporting requirements and guidance for Category B - Processors and Traders for further information.

20 May 2022 50
7.2 Supporting traceability of natural rubber, at a minimum to an appropriate jurisdictional level,
to know or control the conformance of purchased materials with GPSNR Policy Components.
The level of traceability will differ for each “node” of the supply chain and will be documented,
with justification for why the desired level of traceability may not be reached for all supply chains
and plans to achieve this level. The appropriate jurisdictional level will be defined in the
implementation guidance.
A7.2.1 What supply chain information does the member provide to
buyers by default?
Provide list.
A7.2.2 N/A N/A
A7.2.3 If the member has received any requests from buyers for
information regarding the origin of material, how has the member
responded?
Describe how member has responded. If the
member has not responded, please explain why.
Guidance
● The expectation of this reporting requirement is to understand what GPSNR members have been providing to buyers, and/or
being asked to provide to buyers without the existence of GPSNR Policy framework. This will assist in developing Impact
statements for the organization e.g.”because of our Policy Framework we are raising the awareness of........... and have
sent........ to xxxxx buyers representing xxxxxx tonnes of rubber..”
● A7.2.3 It will also be helpful to know what information any of your downstream buyers have requested about your products
and if you were able to provide any information that may have been requested.

20 May 2022 51
7.3 Communicating to all suppliers of natural rubber that material produced and processed in
accordance and conformance with the GPSNR Policy Components will be preferred. Providing
time bound requirements for meeting the policy requirements, and ensuring that supplier codes
and contracts, engagement activities, and other mechanisms reflect these supplier expectations.
Guidance
● This is generally not applicable to Industrial Producers unless they are also acting as Traders of Raw Materials as discussed
earlier. In those cases they must also complete Category B - Processors and Traders.

20 May 2022 52
7.4 Regularly engaging the supply chain (both direct and indirect suppliers) to support their
conformance with company commitments through effective incentives, support mechanisms,
and purchase monitoring systems.
Guidance

20 May 2022 53
7.5 In instances of supplier non-conformance with GPSNR Policy Components, developing time-
bound implementation plans to move towards conformance and/or remediation of past or
ongoing harms.
Guidance

20 May 2022 54
8.1.1 Regularly monitoring progress toward company commitments in order to ascertain
performance.
A8.1.1.1 What systems/tools does the member use for monitoring conformance to the
GPSNR Policy Framework?
Describe system/tools:
A8.1.1.2 What is the frequency of monitoring? Frequency:
Guidance
● The expectation of this reporting requirement is to understand how members conduct ongoing internal monitoring of their own
conformance with GPSNR policy components. The systems they use are best developed in line with the policy framework
they have developed and reflect an ongoing commitment to monitoring progress to any goals those policies may have set.
● It is recommended that performance monitoring be conducted at intervals throughout the year, not only at the end of the year
when GPSNR reporting is due. More frequent monitoring will enable early detection of non-compliances and allow for
corrective actions to be taken by the member to ensure they remain in line with the GPSNR member requirements.

20 May 2022 55
8.1.2 Applying monitoring systems and practices to incorporate crowd-sourced information from
local stakeholders and affected parties regarding non-conformance with commitments.
Information sources may be informal or formal.
A8.1.2.1 Does the member have a system in place to ensure that information from stakeholders is
incorporated into monitoring systems?
Yes / No
If not, explain why.
A8.1.2.2 If yes, how is received information integrated into monitoring? Provide details.
Guidance
The expectation here is to understand how members gather ongoing input from multiple sources. It will be helpful for the GPSNR to
learn from its members how best to ensure ongoing robust communication with all stakeholders, particularly via non-traditional
methods of gathering input.
The systems that might be reported under A8.1.2.1 should be linked to the processes to which Q 3.1 to 3.4 refer and comprise an
element of the systems to which Q3.5 refers. Any other linkages may also be discussed.

20 May 2022 56
8.2 Reporting publicly on progress and outcomes related to the implementation of policy-related
commitments at least annually.
A8.2.1 If the member publicly reports on performance and/or progress
towards meeting natural rubber sustainability commitments, where
is the information published, and how is it communicated?
Provide link (include page number references if
applicable):
Date of last report:
State how information is communicated:
Performance data not public (explain why):
Guidance
Expectation is to allow GPSNR to access any public reporting regarding all sustainability commitments, referring to both GPSNR
policy components and member requirements, and to wider commitments on responsible sourcing and sustainability.

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