Implementing a Quality Management System has become one of the most common requirements for manufacturing firms. Learn how QMS can help you reap tremendous benefits, why SharePoint is the best choice, and how to create a Quality Management System in SharePoint?

1. Importance of sharepoint
to create QMS (Quality
Management System)
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2. Did you know that the QMS implementation yields an average ROI of
300%? It also helps in achieving other non-measurable returns like
streamlined business operations, greater quality awareness, happier
customers, and improved brand valuation.
In the business environment crowded with projects, people, processes,
and many other matters at stake, it is vital to monitor regularly and
ensure everything stays on track. Implementing a quality management
system can help you to review products, services, and operations of the
business while identifying the scope of quality improvement.

3. Benefits of Quality Management Systems

4. If you are also looking to implement quality management system for
your organization, SharePoint can help you build a QMS system to
fulfill all your quality needs with flying colors. With the increasing
adoption of the Microsoft 365 suite, it can be your best choice to satisfy
QMS requirements.
Explore how a SharePoint QMS can fulfil your varied business
requirements.
Requirement 1: A centralized place to store sops, policies, work
instructions:
SharePoint serves one of the best document management platforms as it allows you to automate the
process of capturing, organizing, tagging, digitizing, storing, accessing, approving, and completing of
documents.

5. Requirement 2: Audit information management:
Since audit is one of the mandatory functions to ensure a compliant
Quality Management System, it is necessary to conduct audits
efficiently. SharePoint make this process easier by creating document
libraries, configuring the libraries with special document sets, adding
audit-related metadata like audit log, date, status, etc. It can help in
organizing the audit folders with corresponding folders underneath.
Requirement 3: Audit trail of information:
Today, everything revolves around a constant flow of documents,
approval processes, and their ability to withstand the audit.
Every step involves a series of approvals and important changes are also made to the initial
document. SharePoint helps in checking multiple versions of documents. It enables you to track
the date and time of document access, actions taken with the document, and much more.

6. Requirement 2: Audit information management:
Since audit is one of the mandatory functions to ensure a compliant
Quality Management System, it is necessary to conduct audits
efficiently. SharePoint make this process easier by creating document
libraries, configuring the libraries with special document sets, adding
audit-related metadata like audit log, date, status, etc. It can help in
organizing the audit folders with corresponding folders underneath.
Requirement 3: Audit trail of information:
Today, everything revolves around a constant flow of documents,
approval processes, and their ability to withstand the audit.
Every step involves a series of approvals and important changes are also made to the initial
document. SharePoint helps in checking multiple versions of documents. It enables you to track
the date and time of document access, actions taken with the document, and much more.

7. Requirement 4: Enterprise-grade securityc:
Security is a core requirement of a Quality Management System,
whether it is cyber, personnel, or physical security. Also, some
information needs to be kept private to specific employees, while some
information can be shared with the rest of the organization. SharePoint
QMS allows you to customize security/permissions setup with various
security levels like document, site, folder, library.
Requirement 5: Requirement 5: Display of process diagrams, project
collaterals, corresponding documents, etc:
To cope up with the sheer amount of knowledge in the manufacturing
business, it is important to reuse the existing knowledge base. The inbuilt knowledge base (Site
base) of SharePoint QMS helps in creating the formalizing the knowledge, creating the basis for
smart manufacturing, and supporting the production system.

8. Requirement 6: Document acknowledgement and automation:
As manufacturing processes are very lengthy and require a series of
approvals, it may require users to acknowledge with latest updates to
SOPs, policies, and information. Power Automate comes to the rescue
here. It allows you to create a serial, parallel, and customized approval
workflow in Power Automate. You can also log responses in custom
lists or Excel.
Requirement 7: Tracking of review/expiration dates:
Another core requirement of the Quality Management System is to
track the expiration dates of processes and policies. Here, SharePoint work wonders with its ability
to have a document library with customized metadata. You can easily access the related
information of the document like the expiration date to always stay relevant and updated.

9. Requirement 8: Boost internal communications:
Get started to move from the conventional Excel spreadsheets and
offline files into SharePoint with a great control of data, better visibility,
and enhanced workflow capabilities to manage business processes
efficiently. Schedule a FREE SharePoint consultation to get a detailed
understanding of SharePoint QMS today.
It is easier and better to build a communication site with a modern
SharePoint intranet and create a collaborative culture. It allows you to
leverage various channels of communication (Microsoft Teams,
Yammer, Outlook email) to broadcast the relevant information.