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Similar to IE MBA Application - Express yourself - Question F
IE MBA Application - Express yourself - Question F
- 1. IE MBA application MarcoCignitti Grossi
- 2. Question “F” • Youhave just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?
- 3. After you have participatedin an important meeting with your superior… …it might be hard managing and delivering all the instructions to the subordinates worldwide. Don’t forget anything
- 4. Sometimes you donot know how to deal with…and you may feel overwhelmed…
- 5. …but do notworry about that, in order to brightly complete all of your tasks you just need to follow some simple steps! That’s sounds great! I am all ears!
- 6. Let’s list thesteps related with meeting time: • Be prepared for it BEFORE the meeting • Make sure to understand all the instructions and write notes DURING the meeting • Define an action plan • Start executing and reporting AFTER the meeting
- 7. • Preparing forthe meeting means have a clear idea of: • Topics that will be discussed • Main critical points for each issue • Objectives of the meeting • Participants •Be prepared for it BEFORE the meeting Tip: create a simple template to highlight these information and organize notes during the meeting.
- 8. • Writing effectivenotes is essential to have an overall view of the project and to highlight any doubt that needs to be clarified. •Make sure to understand all the instructions and write notes DURING the meeting Tip: don’t be shy of asking questions, this is the correct place for them! • Decisions made • Actions required • Responsible for every action • Dead lines
- 9. • Now thatyou have a clear idea of your superior’s instructions, it is time to transform meeting notes into actions! •Define an action plan AFTER the meeting
- 10. • Firstly, itis essential to identify the correct departments and subordinates that must be involved into the process. •Define an action plan AFTER the meeting CEO SALES BUYER PRODUCTION HR Tip: it might be helpful looking at the organizational chart of the company!
- 11. • Secondly, throughthe use of the meeting notes, you should prepare a document containing all the superior’s instructions. •Define an action plan AFTER the meeting For each task must be clarified roles, responsibilities, objectives, milestones and dead lines.
- 12. Tip: while writingthe document, remember that the instructions must be easily understandable by all the subordinates regardless of any cultural or geographical barrier! •Define an action plan AFTER the meeting
- 13. • Thirdly, youcan send the instructions to the selected subordinates worldwide and schedule a meeting with them. •Execution and reporting AFTER the meeting The aim of the conference is to share thoughts, analysis and information, looking for the best strategy in each country.
- 14. Tip: in orderto avoid serious misunderstanding, it is essential to clarify how the new instructions will affect the stakeholders and the image of the company. •Execution and reporting AFTER the meeting
- 15. • Finally, itis fundamental to find an agreement upon an effective reporting process, which will help you checking the progress in every area: • All the subordinates are asked to send you periodical analysis and data about the current status of the project. • These feedbacks will help you making sure that the instructions have properly reach each recipient. •Execution and reporting AFTER the meeting
- 16. At the end… …donot forget to visit personally your subordinates... …and to give the final report to the superior! Paper vector designed by Freepik: <a href="http://www.freepik.com/free-photos-vectors/business">Business vector designed by Alekksall - Freepik.com</a>
- 17. Thank you forconsidering my application! Marco Cignitti Grossi