This document summarizes key topics that were discussed at an HSC Partner Meeting on June 27, 2012. It includes introductions of an eShipGlobal program for discounted shipping rates and credits. It also provides updates on ERS benefit changes for FY2013 including a new third-party administrator for health insurance and rate increases. Important payroll, purchasing, and payment deadlines and procedures for the end of the fiscal year are outlined. Travel information is also provided regarding state occupancy tax exemptions.

1. HSC Partner
Meeting
June 27, 2012

2. Introductions and Feedback

3. Introducing
• Best discounted pricing available from FedEx, UPS, Lone
Star Overnight and DHL (international shipping only).
• 100% HUB credit for your purchases.
• Web based program - select the preferred carrier and service
Introducing
• Print airbills and return labels from your computer and track
packages in transit.
• eShipGlobal completes an audit of all shipping after it is
completed to ensure we are not over charged. Any credits will
be returned to the department.
• Read more at http://bsc.untsystem.edu/about-eship-global

5. BSC Subscriptions

6. HR Updates

7. ERS Benefit Changes for FY 2013
• United Healthcare – Health Select to become our third-party administrator
effective September 1, 2012
• Verify your primary care physician (PCP) is listed in the United Healthcare
provider network: http://www.healthselectoftexas.com/
• No plan design changes were made to our Health Select plan (copays,
coinsurance, deductibles etc.)
• Health insurance Rates will increase 7.36% effective September 1, 2012
• Optional Term Life Insurance coverage rates will decrease 10% effective
September 1, 2012

8. ERS Benefit Changes for FY 2013 cont’d
• Dental, Basic Term Life, Dependent Term Life , Voluntary Accidental
Death & Dismemberment, Long- and Short-term Disability rates will
not see rate increases
• Personal Enrollment Statements will be mailed by ERS beginning
June 18, 2012
• ERS allowing members who are enrolled in Long Term Disability to
enroll in Short Term Disability without going thru the Evidence of
Insurability process
• Long Term Disability waiting period increased to 180 days
• Annual Enrollment period two weeks. UNT, UNT System, UNT
Dallas and UNT Health Science Center:
July 16, 2012 – July 27, 2012

9. Payroll Updates

10. Important Payroll Dates
and Reminders
• September Payday is Tuesday,
September 4, 2012
• Fiscal Year Reallocation Deadline is
August 17, 2012
• Please mail all unclaimed payroll checks to
employee address on the check ASAP

11. Purchasing Updates

12. Year End Procedures for ePro Coordinators
• Manage Requisitions – Be sure you review and
cancel any pending requisitions created during
the fiscal year that will not be used.
• Deadlines – Reqs and Pcards
• 6/29 begin FY 13 orders
• 8/3 and 8/10 reqs with contracts from FY 12
funds
• 8/20 epro requests
• 8/22 suggested last day for PCards
• Blanket Orders and multiple deptid’s

13. Closing PO’s
• We will begin closing PO’s prior to PO Roll at the
end of the year. Collaborative effort between
departments, Purchasing, BSC IS Team, and
campus Controller Offices.
Q
• Department identified need for PO close, use PO
Change Request from BSC website. Once
closed, no further activity allowed on that PO.

14. Payment Updates

15. Year End Processing
• Working with HSC Accounting for year
end deadlines.
• We will let you know of any changes from
previous years processing.

16. Travel Information
• State occupancy tax
 Some travelers have experienced problems with
in-state hotels not honoring the tax exemption
form for state lodging taxes.
 If the exemption is refused, please make sure
to document this on the travel voucher.
 You will be reimbursed for the expense.

17. Q&A