This document discusses the disadvantages of using spreadsheets for HR management and the benefits of using HR software instead. It notes that spreadsheets make compliance with legislation difficult; don't keep data secure or up to date; are prone to errors; waste time entering and checking data; don't support automated HR processes; and incur hidden costs. HR software provides a centralized, secure system that streamlines processes, ensures data accuracy and compliance with regulations like GDPR.

1. HR spreadsheets v HR Software –
why it’s time to join the digital revolution

2. Still managing HR using
spreadsheets?
Here’s why it’s time to change

3. 1. SPREADSHEETS DON’T
HELP WITH LEGISLATIVE
COMPLIANCE
Relying on HR spreadsheets
makes compliance a lot harder
(some would say impossible).

4. 1. SPREADSHEETS DON’T
HELP WITH LEGISLATIVE
COMPLIANCE
Data is harder to keep safe.
Even when password
protected, emailing
spreadsheets back and forth
between computers leaves
confidential information at risk.

5. 1. SPREADSHEETS DON’T
HELP WITH LEGISLATIVE
COMPLIANCE
Tracking who has information
and who changed it is almost
impossible, as is meeting
subject access requests or the
requirement to delete data
when no longer required.

6. 1. SPREADSHEETS DON’T
HELP WITH LEGISLATIVE
COMPLIANCE
Isn’t it time you centralised
all of your HR data and
documents in a single,
secure GDPR-compliant HR
system, so you have less to
worry about?

7. 2. SPREADSHEETS ARE
ALWAYS OUT OF DATE
Your HR data is constantly
changing: leave is accrued and
taken, bank details change,
employees come and go,
qualifications always need
updating… the list goes on.

8. 2. SPREADSHEETS ARE
ALWAYS OUT OF DATE
Spreadsheets simply can’t
keep up, especially when the
same data needs to be in
multiple documents. Wouldn’t
it be better if information
was updated in real time?

9. 3. SPREADSHEETS GET
BROKEN
“88% of all spreadsheets
have ‘significant’ errors in
them. Even the most carefully
crafted spreadsheets contain
errors in 1% or more of
formula cells.”
- Salesforce

10. 3. SPREADSHEETS GET
BROKEN
Anyone – no matter their
expertise with spreadsheets
– could accidentally delete a
cell or key information into
the wrong place.
Someone has to put that
right.

11. 4. SPREADSHEETS
WASTE TIME
Manually entering and re-
entering data, checking it
and rechecking it, merging
spreadsheets - it all takes too
much time out of your busy
schedule.

12. 4. SPREADSHEETS
WASTE TIME
“93% of users sometimes or
always find that significant
time is wasted when
combining spreadsheets”
– Ventana research

13. 4. SPREADSHEETS
WASTE TIME
And let’s face it, it’s probably
not a part of the job you look
forward to either..

14. 5. SPREADSHEETS DON’T
SUPPORT HR PROCESSES
Spreadsheets let you down
when it comes to HR
processes.

15. 5. SPREADSHEETS DON’T
SUPPORT HR PROCESSES
They won’t tell you when a sick
note is overdue, when a new
employee is starting or when a
visa is expiring. They won’t
nudge managers to complete
performance reviews or sign
off holiday requests.

16. 5. SPREADSHEETS DON’T
SUPPORT HR PROCESSES
In a time when HR is expected
to deliver more than ever
before, it makes sense to use a
solution that is fast, simple and
will automate processes.

17. 6. SPREADSHEETS AREN’T
FREE
Add up the time you and your
colleagues waste on fixing
broken spreadsheets and
collating information..

18. 6. SPREADSHEETS AREN’T
FREE
Or chasing up overdue forms,
and putting right decisions
based on inaccurate
information.

19. 6. SPREADSHEETS
AREN’T FREE
The truth is, spreadsheets
cost your business time and
money. And, with GDPR,
could put you at even more
risk in the future.

20. IMAGINE HR WITHOUT
ANY OF THOSE PROBLEMS
Cezanne HR is a GDPR-compliant,
cost-effective and comprehensive
HR system that centralises and
secures data, automates processes,
and puts you in control.
See pricing for Cezanne HR

21. Find out more and schedule your free
demo at:
www.cezannehr.com
GDPR compliance – how
HR software helps
Buyers Guide to Modern
Cloud HR Software
Security
Overview