Manual user provisioning presents significant risks in managing employee access to necessary tools and data, leading to potential security and compliance issues. Automated provisioning is recommended as a more efficient and secure approach to reduce errors and enhance productivity, especially in growing organizations. Companies like Ping provide advanced user provisioning solutions to streamline processes and ensure compliance.

1. Manualuserprovisioningis dangerous
Provisioning users is an important part of granting workers access to all documents,
applications, and data they require to do their job. Poor provisioning can lead to
problems with employee onboarding and offboarding . This can cause strained
relationships and unneeded stress within the organization. Employees can become
frustrated if they don't have the information they need. Poor offboarding or too many
access rights can lead to frustration in governance, security, a nd compliance.
What is more important? You run the risk of inconsistent, insecure and sloppy user
provisioning that could compromise your business' data and systems.
What's User Provisioning?
Provisioning is an easy concept. Provisioning is the act of creating, updating and deleting
accounts and users to manage your IT infrastructure.
This can make it difficult for a growing company to keep up. Depending on how large your
workforce is, you may see new employees arrive and leave. People from different departments
may need access to different data and applications.
Why use manual user provisioning?
Automated provisioning is widely recognized as the gold standard. It's the most efficient,
convenient, and secure way for IT departments approach user provisioning. Some companies
may feel the need to do provisioning manually. This decision may become more difficult as a
company grows.
For a variety of reasons, an IT department may resort to manual user provisioning. If the
company is small and has low provisioning volumes, this may be a viable option. It was simple
to track and manage. Perhaps the infrastructure-software and hardware-for automated
provisioning was once unavailable, or when it became available, other demands on IT staff
meant automating provisioning was not prioritized. Maybe IT management didn't have the time
or budget to order the parts they needed. Or, perhaps they were unable to deploy the parts. Not
least, it is possible that legacy applications and resources are not capable of supporting
automated, API-driven user provisioning.
What are some of the potential risks associated
with manual user provisioning?
When given manual tasks, humans are bound to make mistakes. People can forget things, make
mistakes, communicate poorly, become overwhelmed by multiple priorities or projects and have
trouble adapting to changes.
When your company was founded, there were only a few employees. It is difficult to spend
enough time getting to know each worker with today's larger workforce. The roles change as

2. more people are hired. More people are leaving and changing jobs, which means that there is
more to provision, as well as accounts that need to be deprovisioned.
There are many reasons why provisioning demand may spike. You can roll out new apps, replace
old ones with modern ones, merge or buy another company or sell a part of your
business. During difficult times, you may have to fire employees. You can make it possible for
team members to move up the ladder and into other departments. They can also take on new
responsibilities.
Despite our best efforts, company growth will require additional approvals and management. Is it
okay to give Suzanne access to the resource she needs? Suzanne should contact her
manager. You can find this information online and should contact them. Your manager should
contact the head of your division. They may take a few days before they respond because they
are busy. Once the access request is approved, schedule Suzanne to take the time to manually
provision her accounts. This will enable her to complete her task.
Suzanne must meet a deadline. This is how business works. Are her deliveries on time? Did she
wait to get her approval before delivering the goods on time? What was she doing all this time?
Manual provisioning can slow down, cost you a lot of money, and be detrimental to your
productivity. New employees can feel discouraged and anxious when they are unable to access
the tools they need. Employees could have access to or continue to have access to resources they
don't use or require. The company must pay for licenses, which can pose a threat to security and
cost them money.
Another problem is a lack of visibility or auditing to who has access to what. Organizations
without visibility or auditing are unable to demonstrate compliance with external auditors'
requirements.
The human error factor is not even mentioned.
This kind of unpredictable and challenging situations make it crucial to avoid or eliminate
manual user provisioning.
What are your options
How do you avoid manual provisioning risk?
Automating user and account provisioning can save you time, money, security risks, delays, and
other negative aspects.
Automated provisioning and onboarding users reduces time and costs. It increases
productivity. It allows people to focus on more important tasks.
It makes it easy to add or remove permissions for internal personnel changes and to close
accounts of people who have departed, eliminating compliance concerns and security concerns.

3. Ping's approach for user provisioning
As part of our provisioning capabilities, HR integrations are included in our ever-expanding
directory. This allows for easier employee onboarding.
Ping offers more than 350 IAM integrations, which are dynamic and powerful. These tools can
be used for user provisioning. These tools make provisioning faster, simpler, safer, more secure,
and easier for your team.
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