How to make a drop down list in Excel. This makes data entry easier, reduces input errors, and restricts items allowed.

2. Add drop down lists in Excel
to make data entry easier.
•Save time
•Prevent errors
•Restrict entries

3. Type a list of the
items for the
drop down list.

4. Change the list to a named table:
1. Select cell in list
2. Click Insert tab
3. Click Table

5. Check the Table settings
1. Check data
range
2. Check mark for
headers
3. Click OK

6. Create a named range from the list:
1. Click heading cell
to select the list
items

7. 1. Click in the Name Box
2. Type a one-word
name
3. Press Enter

8. Select all the cells
where you want
the drop down list

9. The Data Validation feature is used to create the
drop down lists.
1. On Ribbon, click
Data tab
2. Click Data Validation
command

10. Use the Data Validation List feature
1. Under “Allow”,
click drop
down arrow.
2. Click on List

11. Select the source for the drop down list:
1. Click in Source Box
2. Press F3 on
keyboard

12. 1. In Paste Name
box, click list
name
2. Click OK

13. Click OK to close
Data Validation
window

14. 1. Click in one of
the drop down
list cells
2. Click the drop
down arrow

15. 1. Click on a list
item, to
select it

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