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© COPYRIGHT ALL RIGHTS RESERVED 2016 ABILA
How Database Management
is like Gardening
JUSTIN BURNISKE - FUSIONSPAN
MARCH 31ST, 2016
Introduction
! Growing a garden takes a lot of effort.
Only after a lot of work do you see the
fruits of your labor. A database is much
the same, requiring constant upkeep
and maintenance to ensure you have
useful data to “harvest.”
Learning Objectives
! After participating in this session, you
will be able to:
! Understand the importance of planning
around your data
! Take steps to improve the quality
of your data
! Better manage your own data
The Data Garden Cycle
Plan
Plant
Maintain
Harvest
Planning your Data
Garden
What will you do with
the Data harvest?
! Always start a garden by deciding what you
want to do with the harvest at the end.
≠
What will you do with
the Data harvest?
! Always start a garden by deciding what you
want to do with the harvest at the end.
• Present to Board
• Drive more sales
• Increase engagement
• Curiosity
What is feasible?
! Is what you want to accomplish with your
harvest feasible given your resources?
≠
What is feasible?
! Is what you want to accomplish with your harvest
feasible given your resources?
• How much of the data entry is automated?
• How much staff is dedicated to data maintenance?
• Is data collection centralized or dispersed?
• Are there other challenges/limitations?
Know your tools
! Know what your
system can do
! Automation
! Imports
! Integrations
Vs.
Planting your
Data Garden
Prep the soil and plant
! Get your database ready:
• Educate staff
• Configure data fields
• Remove bad data
• Start collecting!
But who will be planting?
! Will you limit data
entry to staff, or open
it up to members?
Nurturing your Data
Garden
Watering your Data
! Want to help your data
grow?
! Don’t hesitate to reach
out and remind members
about options for
contributing – event
registration, membership
renewal, etc.
And weeding!
! A good data garden needs regular
weeding:
• Schedule aside time – have a plan
• Use the system duplicate reports
• AND pull into Excel
• Use Export-Import to conduct bulk
clean-up
A few Key Excel Tips
! A few clean-up tips in Excel:
• Conditional Formatting – Highlight Duplicates
• PROPER Function
o this is a TITLE = This Is A Title
• VLOOKUP – Help match two data sources
Harvesting your Data
Garden
Picking your Data
! Pull your data using query:
• Look at all options
• Building a query?
Start with baseline
• Harvesting TAKES TIME!
• Exclude “rotten” fruit
(Cancel is NULL)
Enjoying your Harvest
! Tools to consider:
• AMS reporting
• Pivot Tables
• Free online tools
Summary
! Having good data takes planning, just like
having a good garden. Take the time to
prepare, and you’ll be much happier with the
outcome.
Additional Learning Opportunities
! For information about additional learning opportunities visit
google.com – No, seriously. Type anything and you’ll get an
answer. Something like, “How do I clean data in Excel?”
! Other resources:
! Microstaff.org
! Non-profit Tech Podcast
Contact Us
! Presenter Contact Information:
! Justin Burniske
! jburniske@fusionspan.com
! 202-330-0648
! Twitter - @jburniske
! Thank you for your participation!

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How Database Management is like Gardening

  • 1. © COPYRIGHT ALL RIGHTS RESERVED 2016 ABILA How Database Management is like Gardening JUSTIN BURNISKE - FUSIONSPAN MARCH 31ST, 2016
  • 2. Introduction ! Growing a garden takes a lot of effort. Only after a lot of work do you see the fruits of your labor. A database is much the same, requiring constant upkeep and maintenance to ensure you have useful data to “harvest.”
  • 3. Learning Objectives ! After participating in this session, you will be able to: ! Understand the importance of planning around your data ! Take steps to improve the quality of your data ! Better manage your own data
  • 4. The Data Garden Cycle Plan Plant Maintain Harvest
  • 6. What will you do with the Data harvest? ! Always start a garden by deciding what you want to do with the harvest at the end. ≠
  • 7. What will you do with the Data harvest? ! Always start a garden by deciding what you want to do with the harvest at the end. • Present to Board • Drive more sales • Increase engagement • Curiosity
  • 8. What is feasible? ! Is what you want to accomplish with your harvest feasible given your resources? ≠
  • 9. What is feasible? ! Is what you want to accomplish with your harvest feasible given your resources? • How much of the data entry is automated? • How much staff is dedicated to data maintenance? • Is data collection centralized or dispersed? • Are there other challenges/limitations?
  • 10. Know your tools ! Know what your system can do ! Automation ! Imports ! Integrations Vs.
  • 12. Prep the soil and plant ! Get your database ready: • Educate staff • Configure data fields • Remove bad data • Start collecting!
  • 13. But who will be planting? ! Will you limit data entry to staff, or open it up to members?
  • 15. Watering your Data ! Want to help your data grow? ! Don’t hesitate to reach out and remind members about options for contributing – event registration, membership renewal, etc.
  • 16. And weeding! ! A good data garden needs regular weeding: • Schedule aside time – have a plan • Use the system duplicate reports • AND pull into Excel • Use Export-Import to conduct bulk clean-up
  • 17. A few Key Excel Tips ! A few clean-up tips in Excel: • Conditional Formatting – Highlight Duplicates • PROPER Function o this is a TITLE = This Is A Title • VLOOKUP – Help match two data sources
  • 19. Picking your Data ! Pull your data using query: • Look at all options • Building a query? Start with baseline • Harvesting TAKES TIME! • Exclude “rotten” fruit (Cancel is NULL)
  • 20. Enjoying your Harvest ! Tools to consider: • AMS reporting • Pivot Tables • Free online tools
  • 21. Summary ! Having good data takes planning, just like having a good garden. Take the time to prepare, and you’ll be much happier with the outcome.
  • 22. Additional Learning Opportunities ! For information about additional learning opportunities visit google.com – No, seriously. Type anything and you’ll get an answer. Something like, “How do I clean data in Excel?” ! Other resources: ! Microstaff.org ! Non-profit Tech Podcast
  • 23. Contact Us ! Presenter Contact Information: ! Justin Burniske ! jburniske@fusionspan.com ! 202-330-0648 ! Twitter - @jburniske ! Thank you for your participation!