Hospitality management

HOSPITALITY
MANAGEMENT
Lecture notes
Francis Mugoga
Tourism Institute of East Africa
June 10th
, 2014
www.tieaeduc.com

Defining the hospitality
The hospitality field, by definition, is a service
industry. Its task is to create shareholder
wealth by servicing and satisfying guests.
Industry segments include, among others:
hotels, restaurants, private clubs, managed
food service, event planning, tourism related
businesses, and travel providers. More often
than not, the product purchased is either
intangible or the perceived quality of the
product purchased is impacted by the service
method in which it was received.

Langhorn (2004) noted that in hospitality, the
service provider is “part of the product itself”.
For guests to be satisfied, they not only must
believe that they have received a valuable
service for their dollar, but also feel valued and
respected by the workers providing the service
(Kernbach & Schutte, 2005; Langhorn, 2004;
Varca,2004; Winsted, 2000).
Sheila A. Scott-Halsell, Shane C. Blum & Lynn Huffman (2008): ASheila A. Scott-Halsell, Shane C. Blum & Lynn Huffman (2008): A
Study of Emotional Intelligence Levels in Hospitality IndustryStudy of Emotional Intelligence Levels in Hospitality Industry
Professionals, Journal ofProfessionals, Journal of Human Resources in Hospitality & Tourism,Human Resources in Hospitality & Tourism,
Vol.Vol. 77((22)), 135-152, 135-152

A. Hospitality is:A. Hospitality is:
- the act of kindness in welcoming and looking
after the basic needs of guests or strangers,
mainly in relation to food, drink and
accommodation;
- refers to the relationship process between a
guest and a host;
- the reception and entertainment of guests,
visitors, or strangers with liberality and
goodwill (Oxford English Dictionary);
- derived from the Latin word hospitare
meaning to “receive as a guest”

The hospitality industry
B. The Hospitality IndustryB. The Hospitality Industry include the
companies or organizations which provide food
and/or drink and/or accommodation to people
who are away from home.
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C. The hospitality and tourism industryC. The hospitality and tourism industry
(H&T industry)(H&T industry) meets the needs of people
with kindness and goodwill while they are
away from their homes.
The H&T industry has four service sectors: food
and beverage, lodging, recreation, and travel
and tourism.
http://www.montana.edu/hhunts/MAFCS WEBSITEhttp://www.montana.edu/hhunts/MAFCS WEBSITE
DEVELOPED 2008/MAFCS 2007 Student Lesson Plans/UnitDEVELOPED 2008/MAFCS 2007 Student Lesson Plans/Unit
Plan- adobe files/Lesson 1 Intro to H T Lesson Plan.pdPlan- adobe files/Lesson 1 Intro to H T Lesson Plan.pdff

D. The H&T industry is about service.The H&T industry is about service.
The industry provides service to people when
they are away from their home,and sometimes
even when they are home. For example, home
delivery of food would be part of the hospitality
industry as would a masseuse that does home
visits or a cook that does at-home cooking
lessons or catering.

E. TE. The H&T industry is about diversity.he H&T industry is about diversity.
There are small, large, privately owned, and
publicly owned businesses. There are people of
every socioeconomic class, cultural
background, race, age, and religion involved
with H&T, both in providing and receiving the
services. The H&T industry reaches every
corner of the globe, while providing jobs,
entertainment, food, transportation, and a
place sleep.

Assignment
1. Research and find out the different roles
& responsibilities of different service
providers in the Hospitality industry.
2. What are some of the characteristics of a
bad employee in the service industry?
3. What are some of the characteristics of a
good employee in the service industry?

- The H&T industry is aboutThe H&T industry is about
entrepreneurs.entrepreneurs. The H&T industry is full of
businesses that serve people and are owned by
a single person or family. This means not only
are there many H&T jobs working for someone
else, there is a lot of H&T opportunity to work
for yourself. Worldwide examples of
entrepreneurs creating small businesses that
became big business are: McDonalds, Marriott
hotels,Holiday Inn hotels, Albertsons food
stores, and Southwest Airlines.

- The hospitality industry is complex.The hospitality industry is complex. It
covers a wide range of jobs, locations, activities,
and economic brackets.
There are four sectors of the hospitality
industry: food and beverage, lodging,
recreation, and travel and tourism.

- The food and beverage industry, also
known as the foodservice industry, consists of
businesses that prepare food for customers. The
number of people employed in foodservice
industry is expected to double by 2015 to
approximately 22 million people.
- Lodging, also known as accommodation, is
a place to sleep for one or more nights. A
business in the lodging industry provides a place
for people to sleep overnight. It can be one of
many sleeping places such as a fancy hotel, a
youth hostel, an elder hostel, a campground, or
highway side motel.

- Recreation is any activity that people do for
rest, relaxation, and enjoyment. The goal of
recreation is to refresh a person’s body and
mind. Any business that provides an activity for
rest, relaxation, and enjoyment in order to
refresh a person’s body and mind is in the
recreation business. Recreation businesses are
incredibly diverse because people have varying
ideas on what activities they participate in for
rest, relaxation and enjoyment. There are four
general types of recreation businesses:
entertainment, attractions, spectator sports,
and participatory sports.

The travel industry is in the business of
moving people from place to place while the
tourism industry provides those people with
services that promote travel and vacations.
Busses, planes, cabs, boats, and passenger
trains are all part of the travel industry while
travel agencies, tour operators, cruise
companies, convention planners, and visitors
bureaus are all part of the tourism industry.

Activity 1
1. What does the term hospitality mean to you?
Give a definition for hospitality.
2. What sections of the hospitality industry
have you visited or used?
3. Explain the different definitions or
explanations for hospitality. How does
hospitality impact on our lives?
4. Explain why do you think that this industry
attracts visitors to Cyprus.

Activity 2
1. In groups, consider the hospitality industry in
Cyprus. Discuss the different sectors in the
hospitality industry. (Hint: A sector of hospitality
industry can be profit-making or non-profit-
making.) You may also give the names of some
companies in the hospitality industry. One
example has been given in the table below. Work
on the table to see which group in your class
comes up with the most appropriate examples.

Activity 2
2. Look at the table that your group has just
completed and compare the answers with other
groups.
Have you been to any of the above companies or
organisations? What services did you receive
from them? Were you satisfied with the way you
were treated by the company or its staff? Did
they understand what services you wanted? Did
they provide what you wanted quickly and
accurately? Was the staff member friendly or
rude? Based on the discussion above, suggest
five qualities or traits that a successful staff
member in the hospitality industry should
possess. Do you or your group members possess
any of these qualities or traits?

The hospitality business and
you
Answer with a Yes, No or SometimesAnswer with a Yes, No or Sometimes
1. Can I talk to strangers?
2. Am I pleasant and courteous even when
under stress?
3. Am I at ease when using the telephone?
4. Do I generally look clean and neat?
5. Can I follow orders?

The hospitality business and
you
6. Do I accept criticism gracefully?
7. Do I like staying busy?
8. Do I do detailed work well?
9. Do I enjoy working with other people?
10.Do I enjoy helping people?
Give yourself 2 points for each yes, 1 point for
sometimes and 0 for no. If you scored 16pts. or more
you would make an excellent hospitality worker

Characteristics of The
Hospitality Industry
- Shift work;
- The physical products of hospitality, e.g. food
and drink in a restaurant or the actual hotel
room, are products that are sold at a price to
the guests or customers (e.g. the price a guest
paid for renting a hotel room, or the price a
customer paid for buying a meal in a
restaurant). These are often regarded as the
tangibletangible aspects of hospitalityaspects of hospitality.;

- The qualities of staff and the way they deliver
the service are often more important than the
tangible products in making a hospitality
experience satisfactory or unsatisfactory or
these are the intangibleintangible aspects ofaspects of
hospitalityhospitality.;
- Inseparability of Production and
Consumption;
- Highly perishable product;
- No such thing as business hours;
-Hospitality operations run on a 24 hour basis
all year round;

- One of the problems that the industry faces is
that hospitality workers are often minimum
wage earners who are unable to afford the
service that they are providing. For the
employees to be able to provide the necessary
level of service, they too must feel appreciated
and supported. They are, in fact, the internal
customers of their company. One of the primary
duties of hospitality managers is to lead in such
a way that both their internal and external
customers can find satisfaction (Lewis, 2000;
Sosik & Megerian,1999; Wong & Law, 2002).

The objectives of hospitality
industry
1. Making the guests feel welcome personally1. Making the guests feel welcome personally
This requires both a friendly manner on your
part toward the guest and an atmosphere of
“liberality and good will” among the people
who work with you in serving the guest. That
often translates to an organization in which
workers get along well with one another.

industry
2. Making things work for the guests2. Making things work for the guests
Everything needs to be clean and in working
order before the guests step foot on the
establishment. A hospitality system requires a
lot of work and the manager must see that it is
done properly and maintained at all times.

industry
3. Making sure that the operation will3. Making sure that the operation will
continue to provide service and meet itscontinue to provide service and meet its
budgetbudget
As a manager, the key to achieving this
objective lies in achieving a controlled
profitable operation. A good term to describe
this management concern is “conformance to
budget.”

Trends influencing the
hospitality industry
•Technology;
•More comfortable travel;
•Communication;
•Aging population;
•Early retirement
•Longer life span and better health in senior
years
•Political changes
•Two wage earner families
•Smaller families
•Change in consumer spending patterns

•Social impact
•Shorter work week
–Not so in US
–Europeans get more holidays
–Professions work more
•Downsizing causes more work
•More leisure time
•Short, last minute trips
•Seasonality not a factor
•Greater disposable income

Demand for leisure travel services will
continue to outpace that for business
travel
– there are now significantly more leisure
travelers filling airline seats, checking into
hotel rooms, and consuming other travel
services than business travelers, and this gap
will grow

More leisure travelers will select cruises
and timeshares as alternatives to
vacations that include conventional
lodging
– the popularity of cruising will continue
to grow, driven principally by the construction
and arrival of magnificent, new floating
"resorts" (and remarkably attractive pricing),
while timeshares will be in big demand as more
savvy travelers discover both the value and
flexibility of "owning" vacation time that reflects
their lifestyles and travel habits

Activities that promote stress reduction
will gain in popularity
– growing interest in "adventure" travel
notwithstanding, the pursuit of stress reduction
will remain the number one motivator for the
one-half of all active leisure travelers who now
feel they "don’t have enough vacation time." This
is likely to translate into growing patronage of
both amenity and destination spas (by both
women and men), as well as the growth of
amenity spas in urban hotels that cater to
business travelers and meeting attendees

Meetings and conventions will drive the
recovery of demand for business travel
services
– individual business travelers will
continue to seek ways to do business without
traveling, while demand for travel services
from meeting and convention attendees will
continue to grow

Expect to be "fired" if you’re not wired
– hotels, resorts, conference centers, even
airline terminals that don't provide high-speed
Internet access will rapidly discover the error of
their ways as more travelers, both business and
leisure, demand such access (and for free!) in
an increasingly wired world. And they’ll
probably head elsewhere if they don't get it.

Air travel will remain remarkably
affordable
– hard to believe given the unpredictable
nature of the cost of jet fuel and the fact that
half of all domestic airline seats are now
operated by bankrupt carriers, yet
unprecedented competition brought about by
transparent pricing for "undifferentiated"
brands will insure fares remain low relative to
the escalating cost of other travel services

Lodging rates will rise
– hotel room rates will continue to
escalate as operators manipulate yield to
capitalize on growing demand. "Upscale" and
"Luxury" operators are likely to be the biggest
beneficiaries of this trend as consumers who
traded up in the go-go '90s begin to indulge
once again

Travel agents will continue to morph
into sellers of "complex" and "high risk"
travel products and services
– contrary to popular (and
unenlightened) opinion, travel agents will
actually consolidate and strengthen their
position as purveyors of "complex" and "high
risk" travel products including cruises, all-
inclusive vacations, multi-stop tours and group
tours

Consumers' utilization of the Internet
will continue to reinvent the
distribution and sale of travel services
– although the actual percentage of
business and leisure travelers who use the
Internet to plan some aspect of travel is
expected to remain flat if not decline, the
percentage who go online to make reservations
will continue to grow

Transparent pricing will underscore the
urgent need for brand clarity
– techno-savvy consumers can now compare
prices for airline seats, hotel rooms, car rentals,
cruises, even complete vacations with just a couple
of clicks, so the question arises: who will get the
sale? The answer will be determined by the "value"
ascribed to the proposed transaction which, in
turn, will depend on the "clarity" of the brands
under consideration. Those that stand for
something relevant to the consumer will ascend to
the top of the list. Those that do not will become
vulnerable.

Trends Affecting the Future of
the Hospitality Industry
- Increasing competition;
- Emphasis on service;
- Customers’ growing value consciousness;
- Changes in marketing and management made
possible by technology;

Trends Affecting the Future of
the Hospitality Industry
- Increased responsibility for employees and
managers through employment;
- Greater diversity of the workforce;
- Customers’ concerns with security
- Consumers’ and governments’ concern with
sanitation
- Globalization

Industry Relationships
Travel Agents - responsible for
recommending destinations and making
bookings for travel and accommodation
Tourist Information Centers - the
hospitality industry relies on staff in
information centers to correctly advise
customers on the services it offers, such as
accommodation and food & beverage services
Retail Outlets - helps attract tourists

Scope of the Hospitality-Tourism
Industry (Walker, 2007)

The success of the service
- Focus on the guest
- Understand the role of the guest-contact
employee
- Weave a service culture into education and
training systems
- Thrive on change

Disney Service Model
Smile
Make Eye contact
Respect and welcome all guests
Value the magic
Initiate guest contact
Creative service solutions
End with a “thank you”

“Seven Deadly Sins of Service”
- Apathy (absence of passion)
- Brush-off (To ignore or behave coldly
toward);
- Coldness
- Condescension (lack of respect)
- Robotics
- Rule book
- Runaround (form of evasive excuses )

The activities of the hospitality
industry
Main business sectors in the hospitality
industry:
- AccommodationAccommodation – To provide
accommodation (and usually food and drink) to
people who for whatever reason are away from
home
-Food and beverageFood and beverage – To provide food and
beverage to local, commuting, transient
customers and tourists
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Classification of hotels
Criteria:
- Location: e.g. city centre hotels, suburban hotels,
airport hotels and highway hotels/motels
- Function: e.g. commercial hotels and convention
hotels
- Market segment: e.g. resorts, health spas,
timeshares/vacation ownership and casino hotels
- Distinctiveness of property: e.g. all-suite hotels,
boutique hotels, extended-stay hotels, historic
conversions and bed and breakfast inns
- Price and staff/room ratio
- Size: e.g. under 150 rooms, 151-300 rooms, 301-600
rooms, more than 600 rooms
- Rating (grading) : e.g. one-star to five-star or one-
diamond to five-diamond

Classification of hotels
Hotel OwnershipHotel Ownership
Another classification of hotels is by their
ownership, which can be:
- Private: An independent hotel owned by a
person/partnership/private company;
- Local group: Several hotels owned by a local
company
- International group: A hotel which is part
of an international chain of hotels

Types of hotels
- City centre hotels
- Suburban hotels
- Airport hotels
- Highway hotels/Motels
- Convention hotels
- Commercial hotels
- Resort hotels
- Spa hotels

Types of hotels
- Timeshares/Vacation ownership
- Casino hotels
- All-suite hotels
- Boutique hotels
- Extendedstay hotels/Serviced
Apartments
- Historic conversion hotels
- Bed and breakfast inns (B&Bs)

Types of hotels
- Guest houses
- Hostels
- Cabins
- Villas/Chalets (usually found in
skiing and beach resorts)

Hotel management
Hotels can be operated in one of the following
ways:
- Independently owned and operated
These can be independent hotels, with no
affiliation, that are being managed by the
-owners of the properties.
- Management contract
Management contracts are hotel management
companies which operate properties owned by
other entities. In some cases, the hotel owners
may arrange to run their properties through a
management contract with a company that
specialises in managing hotels.

Hotel management
The reason for this is that the owner may not:
- Have the necessary expertise;
- Desire to become involved in the operation of
the hotel;
Benefits for the hotel management company:Benefits for the hotel management company:
- Little or no up-front financing or equity
involved
- Manage the property for the contract period
such as five, ten or twenty years
- Receive a management fee during the contract
period

Hotel management
- Franchising
Some investors prefer to use the franchising
concept in running the hotel.Franchising in the
hospitality industry is a concept that:
- Allows interested investors to use a company’s
(the franchisor) name and business format
-- Is made up of properties where the
franchisees agree to run the hotel in accordance
with the strict guidelines set by the franchisor
- Allows a company to expand more rapidly by
using others’ capital

Hotel management
Benefits for the franchisee:Benefits for the franchisee:
- Obtain from the franchisor the expertise in
doing business such as site selection, planning,
pre-opening training, operations manuals,
information management,central reservation
system, field support, quality control,
purchasing, advertising, marketing, new
products and concepts
- The franchisee has complete control and
responsibility over the daily operation of the
property
In return, the franchisor receives a joining fee
and an ongoing fee from the franchisee.

Hotel management
- Referrals
Referral associations, e.g. Leading Hotels of the
World (LHW), offer to hotels similar benefits
as franchising, but at a lower cost. Some hotels
choose to become a referral property. This
means that the property is being operated as an
independent hotel in association with a certain
chain. These hotels refer guests to one
another’s properties and share a centralised
reservation system, a common logo, image, or
advertising slogan. Hotels pay an initial fee to
join a referral association and further fees are
based on services required.

Hotel management
As the property has already been physically
developed, the owner may want assistance only
with marketing, advertising, management, or
reservation referral. In addition, guests may
find more variation among the referral
properties as size and appearance standards
are less stringent than those in a franchise
agreement. However, every hotel is assessed
and checked regularly to ensure that it
maintains the highest standards.

The Functions and
Departments of a Hotel
The day-to-day operations of a hotel are the key
factors determining the success or failure of its
service. It is necessary to understand the
structure of hotels in order to get an overview
of how the organisation fits together.
Regardless of the size of a hotel, the
organisational structure will be basically the
same. It is usually divided into several distinct
departments, each responsible for a particular
area of work. The larger the hotel is and the
more facilities it offered, the more specialised
the departments become.

The Functions and
Departments of a Hotel

Key executives in the hotel
General ManagerGeneral Manager
The main responsibilities of the general
manager (GM) include:
- Providing leadership to the management team
- Coordinating the work of all departments
- Participating in the formulation of hotel
policies and strategies
- Leading the hotel staff in meeting the
financial, environmental and community
responsibilities
- Assuming full responsibilities for the overall
performance of the hotel

Key executives in the hotel
Resident ManagerResident Manager
The main responsibilities of the resident manager
include:
-Holding a major responsibility in developing and
executing plans developed by the owner(s), the
general manager and other members of the
management team
- Checking on operations, providing feedback and
offering assistance when needed
- Completing, reviewing and summarizing
statistical reports and sharing them withthe
general manager
- Assuming responsibilities for the daily operations
and management of the hotel

Functions of major hotel
departments
EngineeringEngineering
The engineering department is responsible for
maintaining the physical plant of the hotel such
as electricity, plumbing, air conditioning,
heating and elevator systems; and for
overseeing all mechanical and technical
conditions of the hotel.

departments
SecuritySecurity
Security is an important concern in every hotel.
The security department is responsible for
implementing procedures which aim at
protecting the safety and security of hotel
guests, visitors, hotel employees and the hotel
itself. Examples include monitoring
surveillance equipments, patrolling the hotel
premises and maintaining security alarm
systems.

departments
Human ResourcesHuman Resources
The human resources (personnel and training)
department is responsible for hiring,
orientation, training, wages and benefit
administration, labour relations, employee
relations, and staff development.
Food and BeverageFood and Beverage
The food and beverage (F&B) department
provides food and beverage services to the
hotel guests and visitors through a variety of
outlets and facilities/services. Examples
include lounge, bar, coffee shop, restaurants,
banquet service, room service (also called in-
room dining) and cake shop.

departments
Sales and MarketingSales and Marketing
The main functions of the sales and marketing
department involve generating new businesses
for the hotel, coordinating advertising, as well
as sales promotions and public relations
activities aiming at enhancing the hotel’s
image.

departments
AccountsAccounts
The accounts department is headed by the
financial controller who, as a key member of
the management team, can guide the hotel to
an increasing profitability through better
control and asset management. In addition,
this department is responsible for monitoring
all of the financial activities of a hotel.
Examples include overseeing accounts
receivable, accounts payable, payroll, and cost
control systems of the hotel; keeping records of
assets, liabilities and financial transaction of
the hotel; preparing the monthly profit-and-
loss statement, coordinating with purchasing
department and information technology
department, and handling guests’ inquiries
about billing.

departments
Rooms divisionRooms division

departments
The three main functions of the front office are
as follows:
1. Selling rooms
2. Maintaining balanced guest accounts
3. Providing services and information to guests
The front office department is headed by the
front office manager (FOM) whose main duty is
to enhance guest services by constantly
developing services to meet guests’ needs.

departments
The FOM performs the following duties:The FOM performs the following duties:
- Monitoring reservation status
- Looking over market mix and preparing
occupancy forecasts
- Determining rate structures and supervising
implementation of rate policies
- Reviewing previous night’s occupancy and
average room rate
- Reviewing arrivals and departures for the day
and the next day
- Making staffing adjustments needed for
arrivals and departures
- Reviewing the VIP list, checking VIP rooms,
meeting VIPs and entertaining them

Activity 3
1. Make a list of the variety of jobs in the front
office department.
2. Indicate the main duties of these jobs.
3. Develop a list of helpful communication
skills in this department.
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The Housekeeping
Department
The housekeeping department requires the
following information from the front desk:
- Check-in, occupied and check-out rooms in
order to organise room cleaning
- Special requests from guests, such as baby cot
or extra blanket, etc., so that extra amenities
and services can be provided to guests
In return, the housekeeping department will
provide the actual room status to the front desk
for comparison with the computer record which
ensures that the front desk has the correct room
status. Any discrepancy found will be double
checked by the Assistant Manager.

The Housekeeping
Department
The housekeeping department of a large-sized
hotel comprises of the following sections:
- Laundry department
- Uniform and linen room
- Housekeeping office
- Guest floors
- Public areas
- Health club
- Floral and plant arrangement

The Housekeeping
Department
The housekeeping department is responsible
for cleaning and maintaining the
guestrooms,public areas, office spaces and back
of the house areas in the hotel so that the
property is as fresh and attractive as its first
day of business. Although the roles that
housekeeping performs vary from one hotel to
another, the tasks performed by the
housekeeping department are critical to the
smooth daily operations of any hotel.

The Housekeeping
Department
Executive Housekeeper
- interviews, selects and engages staff in
conjunction with human resources manager
- training
- deployment
- prepares work schedules, work procedures
and job descriptions
- compiles duty rotas, holiday lists, etc.
- personnel records
- arranges supervision
- staff welfare
- orders and controls equipment, materials and
linen
- handles complaints
- key control

The Housekeeping
Department
- Assistant Executive Housekeeper
- Assistant Housekeeper
- Floor supervisor
- Room attendant
- Public area supervisor
- Cleaner
- Tailor and seamstress
- Uniform and linen room attendant

Food and Beverage
FOOD & BEVERAGE is a term the hospitality
industry uses to refer to all food and beverage
needs for an event, dining experience or
general catering. The food and beverage
department within a hotel consists of many
areas and personnel that cater to internal or
external guests.

Food and Beverage
Divisions
- Kitchens
- Restaurants
- Catering, internal and external
- Banqueting, internal and external
- Room service (In-room dining)
- Minibars
- Lounge bars
- Stewarding

Food and Beverage
KitchensKitchens
A kitchen is a place for the storage and
preparation of food for consumption. In some
hotels, there may be a variety of kitchens
catering to different needs from breakfast,
luncheon and dinner to events such as gala
dinners and conferences. The number of guests
being catered for varies depending on the size
of the dining facilities and kitchen,the number
of staff employed and the equipment being
used.The purpose of a kitchen is to produce the
right quality of food of the highest standard for
the required number of people, on time, by the
most effective use of staff, equipment and
materials.

Food and Beverage
RestaurantsRestaurants
A restaurant is a retail establishment that
serves prepared food to customers. Food is
generally for eating on the premises, although
‘restaurant’ can also describe take-out
establishments and food delivery services. The
term covers many types of venue and a
diversity of styles of cuisine and service.
Restaurants can range from modest lunching or
dining places catering to people working
nearby, with simple food served in simple
settings at low prices, to expensive
establishments serving refined food and wines
in a formal setting.

Food and Beverage
Banqueting and catering (internal andBanqueting and catering (internal and
external)external)
A banquet, event or function can be described
as the service of food and drink at a specific
time and place, to a given number of guests at a
known price. Banquet is a term used to
describe a large formal occasion. Some
examples of hospitality functions include:
Business functions: Conferences, working
breakfasts, luncheons and dinners, meetings
Social functions: Gala dinners, anniversaries,
weddings

Food and Beverage
Stewarding DepartmentStewarding Department
The correct cleaning, drying and storage of all
equipment used in the preparation and cooking
of food is critical to prevent the spread of
bacteria and cross-contamination.
Responsibilities of the Chief Steward are:
- Cleanliness of back-of-house
- Washing of pots and pans and other kitchen
equipments
- Cleanliness of glassware, china and cutlery
- Inventory of chemical stock
- Maintenance of dishwashing machines
- Pest control, where necessary

The Food and Beverage
Manager
The responsibilities of a Food and Beverage
Manager will typically cover a number of areas.
They will have the sole responsibility for the
day-to-day running of the F&B department and
ensuring budgetary controls while overseeing
pricing and purchasing in all food and beverage
areas. They will also be involved in the
recruitment and supervision of a highly skilled
F&B team and be responsible for the creation
and implementation of seasonal F&B
marketing strategies including input into menu
planning.

Manager
Their responsibilitiesTheir responsibilities can also include:
- Dealing with all matters concerning spirits,
wines and beers.
- Ensuring that the profit margins are achieved
for each food and beverage outlet.
- Purchasing, receiving, storing and issuing
liquor as well as controlling the overall
inventory.
- Interviewing and selecting staff.
- Training of staff for supervisory level.

Manager
Their responsibilitiesTheir responsibilities can also include:
- Promotion of the beverage department and
marketing.
- Co-ordinating requests from other
departments within the hotel.
- Complying with health and safety regulations.
- Holding regular meetings with section heads
to ensure that all departments are
working efficiently.

Food and Beverage
Restaurant ManagerRestaurant Manager
A Restaurant Manager can also be referred to
as the maitre d' (short for maitre d'hotel which
literally means "master of the hall"). In a
suitably staffed restaurant or hotel this person
is in charge of assigning customers to tables in
the establishment, and dividing the dining area
into areas of responsibility for the various
waiting staff on duty. He or she may also be the
person who receives and records advance
reservations for dining, as well as dealing with
any customer complaint and making sure all
servers are completing their tasks in an
efficient manner.

Food and Beverage
In some localities or traditions, particularly
small organisations like a single restaurant, the
post is also known as the headwaiter, host or
restaurant manager. Their duties include daily
operations, staffing and human resources, legal
aspects of the business, accounting, finance,
marketing, advertising and public relations.
Their duties also extend to the followings:
- Responsibilities to the guests
- Responsibilities to the employer
- Responsibilities for health and safety
- Responsibilities for staff training
- Interviewing and selecting new staff

Food and Beverage
Assistant Restaurant ManagerAssistant Restaurant Manager
An Assistant Restaurant Manager will assist the
Restaurant Manager in the organisation and
running of the restaurant. They will assume full
responsibility when the Restaurant Manager is
unavailable, on leave or absent. Their duties will
include daily operations and staffing and will also
extend to:
- Responsibilities to the guests
- Responsibilities to the employer
- Responsibilities for health and safety
- Responsibilities for staff training
- Helping and assisting the Restaurant Manager
with interviewing and selecting new staff

Food and Beverage
Station Head Waiter/Section SupervisorStation Head Waiter/Section Supervisor
This person is responsible for a team of staff
serving a set number of tables in the restaurant
or function; this is known as a station.
Station WaiterStation Waiter
In larger hotels this position is sometimes
called a chef de rang. This employee will work
under the direction of the Station Head Waiter
and serve guests.
Waiter/WaitressWaiter/Waitress
This employee will work under the direction of
the Station Waiter and is usually an apprentice
or a person who is just beginning to learn the
skills of serving guests.

Activity 4
Describe the roles of the staff positions listed
below:

Food and Beverage
Kitchen organisation – key figures:
- Executive ChefExecutive Chef
To become a Head Chef or an Executive Chef
takes many years of hard work with long hours
standing on your feet, working unsociable
hours at any time of the day or night. It takes
years to learn the skills and knowledge
necessary to become proficient in different
cooking methods and styles.

Food and Beverage
- Head ChefHead Chef (le chef de cuisine)(le chef de cuisine)
In large establishments the duties of the
Executive Chef, Head Chef or person in charge
are mainly administrative; only in small
establishments would it be necessary for the
Head Chef to be engaged in handling the food.
The functions of the Head Chef are to:
- Organise the kitchen
- Compile the menus
- Order the food
- Show the required profit

Food and Beverage
- Engage the staff
- Supervise the kitchen (particularly during
service hours)
- Advise on purchases of equipment
- Be responsible, in many cases, either wholly
or partially, for the stores, still room
and the washing up of silver crockery etc.
- Be responsible for guest satisfaction
- Ensure food quality and consistency

Food and Beverage
An Executive/Head Chef also has to work in
conjunction with:
• Other chefs and cooks
• Food and beverage staff
• Function staff
• Kitchen stewards
- Second ChefSecond Chef (le sous-chef)(le sous-chef)
The Second Chef/sous chef relieves the Head
Chef when they are off duty and is the Chef’s
'right hand'.

Food and Beverage
- Chef de PartieChef de Partie
The Chefs de Partie are each in charge of a
section of the work in the kitchen, such as
sauces and soups, fish, vegetables, larder or
meat. This is the job of the specialist. The Chefs
de Partie organise their own sections, delegate
the work to assistants and are in fact the
'backbone' of the kitchen.

Food and Beverage
- Pastry ChefPastry Chef (le patissier)(le patissier)
All the sweets and pastries are made by the Pastry
Chefs, as well as items required by other parties,
such as vol-au-vents, bouchees, noodles etc., and
also the coverings for meat and poultry dishes
when pastry is required.
- Assistant CooksAssistant Cooks (les commis chefs)(les commis chefs)
The Chefs de Partie are assisted by commis or
assistants, the number varying with the amount of
work done by the partie, e.g. the vegetable partie
is larger than the fish partie due to the quantity of
work to be prepared, so there are more assistants
in that partie. The Assistant Cook is usually
capable of taking over a great deal of
responsibility, and in some cases will take charge
of the partie when the Chef is off duty.

Food and Beverage
- ApprenticeApprentice (l’apprenti)(l’apprenti)
The apprentice is learning the trade and rotates
among the parties to gain knowledge of all the
sections in the kitchen.
Activity 5.Activity 5. Describe the role that an Executive
Chef would have in a large hotel in Cyprus
today. Use the criteria listed above and give six
important functions that you think would be
necessary for this position.

Conclusion
A business approach toward hospitality industry:
- be able to communicate with customers in the
hospitality environment;
- develop positive image and organisational
reputation;
- contribute to good customer service;
- avoid misunderstandings and complaints;
- follow organisational standards for personal
presentation, etc.

Hospitality management

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